Agenda September 2018

JANE KELLEY
Clerk

4rd September 2018 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on Monday 10th September at 7 pm.
The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between
7 pm and 7.15 pm.

Mrs Jane Kelley
Clerk to the Council

AGENDA 10th September 2018
41/18 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting

42/18 COUNTY COUNCILLORS’ REPORT

43/18 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
i) Ancient slipway.
ii) Maintenance Mounton Village
iii) Sewage pollution – Mounton Brook.
iv) Telephone Box use
v) Trees – Bishop Mead – Mathern
vi) Response M C C re Bench in bus shelter – as not CC property.
Ideas for noticeboard cover.
vii) Service of Remembrance 11th November 2018.

(Items highlighted in 3 year plan – Restoration War Memorial Mathern –
Ancient slipway Mathern – ownership of St Tewdrics Well for future restoration work.)

44/18 HIGHWAYS

45/18 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W. Rota meetings 4th October 2018, 17th January 2019, 4th April 2019,
18th July 2019.

b Risk Assessments – Mathern
c. GAVO Best Kept village Competition. And Best Garden as seen from the road.
d. Defibrillator – Monthly Checking
Advertising location – next training sessions 27th September 7 – 8.30 Mathern village Hall.
e. Community Village Plan – Due to be discussed at M C C cluster meeting 5.9.2018

46/18PLANNING APPLICATIONS –
a. New applications
b. Decisions and Appeals
c. Enforcement –
Update Border Waste

47/18 FINANCIAL MATTERS: Payments/Receipt for August

Cheque Number Details Amount
101842 Stationery 7.95
101843 Clerk Home fee 150.00
101844 Merlin Waste 37.50

D D Pension For August 128.36
Online Payment Salary for August £670.56
Paye – NI £180.78

Internet Payment £13.20 Stock it Ltd. License

Monthly Bank Reconciliation authorisation

Spending to budget review – spread sheet and analysis attached.

Annual Return from external auditors B D O – Report to be approved and accepted by the
Council. Notice of conclusion of audit has been advertised.

Quarterly Community grant applications – None received as yet.

48/18 CORRESPONDENCE AND FORTHCOMING MEETINGS

• Code of Conduct Training –

• As per Minutes 38/18 MCC Section 106 agreements –
Councillors to suggest ideas for local projects the community Council would support.

49/18 OTHER MATTERS FOR DISCUSSION

Update Councillor J Harris – Plans for event in November to commemorate
End of World War 1.

No cold calling – breaches within Area

50/18 DATE OF NEXT MEETING:

Next Meeting 8th October 2018 Meeting 7 pm in small room of the Village Hall