June 2019

JANE KELLEY
Clerk

4th June 2019 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on Monday 10th June 2019 at 7 pm.
The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between
7 pm and 7.15 pm.

Mrs Jane Kelley
Clerk to the Council

AGENDA 10th June 2019
12.19 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting

13/19 COUNTY COUNCILLORS’ REPORT

14/19 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
i) Sewage pollution – Mounton Brook.
ii) Response re digital copies of archive material for Mathern School.
iii) Quotes for weedkilling villages.
iv) Response from Resident re land Corner of Barn Lane.
v) Response MCC re replacement bus shelter Pwllmeyric – Dog waste bin.

15/19 HIGHWAYS

16/19 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W. Rota next meeting 18th July 2019.
b Defibrillator – Monthly Checking – Councillor Bailey
c Risk Assessments – Mathern, Mounton and Pwllmeyric
d Cllr C Morton – Best Kept Garden Competition – updated details from Gavo
Re New Be proud of your community Gwent Awards scheme.

17/19PLANNING APPLICATIONS –
a. New applications
DC/2019/00564
Treffgarne – planning permission for new two storey detached
dwelling with associated parking and landscaping in land adjacent
to Treff Garne.
b. Decisions and Appeals
DM/2018/2022 Bridge House Pwllmeyric.

c. Enforcement – Border Waste

18/19 FINANCIAL MATTERS: Payments/Receipt for May/June

Cheque Number Details Amount
102015 Merlin Waste 37.50

D D Pension For May 78.11 Employee 43.40 Employer
Online Payment Salary for May £634.32
Paye – May £137.60 Paye
National Insurance Contributions 17.87 NI Employee 20.55 NI Employer

Pension Employee 78.11
Pension Employer 43.40 Total DD 121.51
Internet Payment £13.20 Stock it Ltd. License

Monthly Bank Reconciliation authorisation

Budget to spending review – spreadsheets attached.

19/19 CORRESPONDENCE AND FORTHCOMING MEETINGS

Grant request Mathern Village Hall – New Toilets

MMPWB – Request for verges to be cut prior to judging.

Response from British Heart Foundation – Defibrillator

Bench in Bus shelter Mathern

To consider adoption of

One Voice Wales Model resolution protocol document
Draft Grant Policy document. Both documents attached.

20/19 OTHER MATTERS FOR DISCUSSION

Update Website to ensure compliant.

21/19 PROJECTS AWAITING COMPLETION

Shelving Telephone Box.
Nomination for work within the Community.

22/19 DATE OF NEXT MEETING:

Next Meeting July 8th at 7 pm Mathern Village Hall