May Agenda 2018

JANE KELLEY
Clerk

1st May 2018 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on Monday 14th May at 7 pm.
The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between
7 pm and 7.15 pm.

Mrs Jane Kelley
Clerk to the Council

AGENDA 14th May 2018

A) Election of Chairman

B) Election of Vice Chairman

C) To fix the dates and times of ordinary meetings of the Council for the ensuing year.

01/18 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting
(vii) Attendance Asbri Planning – Re forth coming planning Newhouse Farm,
Chepstow. – Still awaiting clarification.
(viii) New Dog Bin Pwllmeric.

02/18 COUNTY COUNCILLORS’ REPORT

03/18 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings

i) Ancient slipway and ownership of St Tewdrics Well.
ii) Update Actions War Memorial maintenance Mathern – including quotes for fence painting.
iii) Board Walk, Bishops Mead
iv) Maintenance Mounton Village
v) GDPR – Draft Policies attached.
vi) Village Green (Church) –

Items highlighted 3 year plan – Restoration War Memorial Mathern –
Ancient slipway Mathern – ownership of St Tewdrics Well for future restoration work.
04/18 HIGHWAYS
05/18 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W. update meeting 19th April
b Governor Dell School – Mathern representative response from Dell School.
c. Risk Assessments – Mathern
d. GAVO Best Kept village Competition.
e. Defibrillator Monthly Checking
f. Office equipment for the Clerk Lockable Cabinet and Chair.
g. Chepstow Area Cluster workshop update Councillor Down

06/18PLANNING APPLICATIONS –
a. New applications
DC/2018/00397 12 Mounton House Park –
small summer house outbuilding octagonal in shape
b. Decisions and Appeals
c. Enforcement –
Update Border Waste

07/18 FINANCIAL MATTERS: Payments/Receipt for March / April 2018

a) to consider approval of payments as per attached schedule;
b) to approve appointment of Internal Auditor for 2017/2018 accounts;
c) to approve advertising of grant availability from 2018/19 budget.
d) Adopt Annual Governance Statement Part 1 and 2.

Cheque Number Details Amount
101812 Office Equipment 13.98
101813 Merlin Waste
101814 Internet and Phone
101815 Home office Fee Clerk 150.00
101816 Mounton Churchyard Maintenance 200.00
101817 Mathern Churchyard “ 400.00
101818 St Pierre Churchyard “ 150.00
101819 Zurich – Insurance 383.63
101820 Planning Wales Training 35.00

Internet Payment Office Chair £306.00 (51.00 VAT)
Lockable cabinets Amazon £179.98
D D Pension For April £105.51
Online Payment Salary for March £572.38
Paye – NI £107.02

Internet Payment £13.20 Stock it Ltd. License

Monthly Bank Reconciliation authorisation

Grant Application Home-start Monmouthshire –

End of financial Year 31.03.2018

Clerk to produce accounts and arrange for internal audit.
Chairman to sign the Wales Audit Annual Return for year ended 2018, and
Send to external auditor once internal audit completed.

Renewal Insurance Zurich Municipal – £383.63 plus vat. 1st June 2018 – 31st May 2019.

Nalc National Salary Award

08/18 CORRESPONDENCE AND FORTHCOMING MEETINGS

Green waste Labels

Sewage pollution – Mounton Brook.

Independent Review panel – suggested pop up day 24th May 2018

09/18 OTHER MATTERS FOR DISCUSSION

10/18 DATE OF NEXT MEETING:

Next Meeting 11th June 2018 Meeting 7 pm in small room of the Village Hall