February 2018


Minutes of the Council meeting held on Monday 12th February 2018
at Mathern Village Hall.
Councillors – C Ovenden(Chair), D Merrett, , C Morton, F Sainsbury, G Down, J Harris. M McHugh arrived at 7.30

Also in attendance:
Clerk – Mrs J Kelley
County Councillor L Brown
1 member of the Public
No Police representatives

The Chairperson welcomed all to the meeting and thanked them for their attendance.

(i) Public Comment
A member came to ask if any progress has been made with the enforcement
at the Border Waste site in Crick. He also advised that the site is now up for sale.
County Councillor Brown advised that MCC Enforcement are looking into the matter and currently has no other details.

ii) Report from Community Police

Here is the police report for the Mathern area for between 25/1/18 and 8/2/18 :
25/1/18 – Report of a vehicle damaging a ventilation cap on a fuel tank at Pwllmeyric Petrol station and leaving without letting staff know. We have cctv and enquiries are ongoing .
26/1/18 – Report of a 2 vehicle rtc near the entrance to St Pierre. One vehicle left the road and ended up down an embankment . The drIver and passenger were injured but not life threatening .
28/1/18 – Report of a 2 vehicle non injury rtc near Pwllmeyric garage. One vehicle drove into a hedge near to the garage . The driver was shaken up but not injured.
29/1/18 – Report of 2 large bags of copper ( approx. half a tonne ) taken from an insecure outbuilding at a farm between Mounton village and Shirenewton .
7/2/18 – Report of a suspicious van parked in a side lane at the far end of Mathern village. Enquiries showed that it was an Amazon delivery van. The call was obviously with good intent.
8/2/18 – Report of theft of fuel from Pwllmeyric garage.
Please remain vigilant and report any suspicious activity/crime at the time via 101 or 999 if you deem it an emergency.

iii) Apologies
Councillors N Bailey & D Harris

v) Declarations of Personal or Pecuniary Interest:

(vi) Minutes of the previous meeting
Minutes of the meeting held on 8th January 2018 were read and agreed as true records.
There were no matters arising.


County Cllr Brown advised that she had responded to consultations on the following issues:
Closing of St Pierre Dementia Ward, Chepstow Hospital:
. CC Brown had recommended Option 1 (keeping the ward open for the foreseeable future) but it will be up to the Health Board to decide.
Consultation on the Draft Local Development Plan Review:
· The draft LDP (Local Development Plan) review of the 5 year housing supply – CC Brown argued against additional sites and commented that the 2008 population projection figures used were stated to be too high so if lowered, it would then help meet housing supply without the need for additional housing sites. She was not optimistic that this view would be accepted and expected that additional sites would be selected.
· LDP Review of Green Wedges and boundaries to see if development here could be justified – CC Brown felt there should be no change and that Green Wedges must be protected as their presence between towns/villages and villages/villages maintains village identity.
· CC Brown argued against the County Council flood policy being deleted from the draft LDP Review. She felt it should remain as a policy within the LDP and reinforced by reference to national flood policies rather than being removed and relying on the national one alone.

CC Brown also advised that Mon CC is considering alternative delivery models(ADMs) for tourism, leisure, culture and youth services, i.e., run by charities/Council-owned companies. A decision will be made soon. The purpose is to help keep these services running and has been used by a number of other councils. An example, is a Leisure Centre: if it is financed as a charity by a grant from the Council, grants can be applied for and VAT may not be applied.

CC Brown then told us that the Adults Select Committee recently reported on “turning the world upside down”. This is a plan to develop provision from private providers for care at home for the elderly. It would be based on a relationship partnership rather than a commissioner/provider one. There would be 5 pilot providers to cover particular areas, taking into account the numbers of known 85+ year olds per area. A pilot scheme in the Raglan area has been successfully using this model. The aim is to provide more certainty for carers and improve the quality of care for residents. Chepstow would be divided into Chepstow and Chepstow rural areas. The Committee asked that a member’s seminar on the proposal should take place to assess viability and present a final report to it.

When asked about the County Council budget for next year, CC Brown said that there is a £3 million gap in the budget due to pay-roll pressures etc. and officers are currently looking into ways of covering this. The Council Tax is expected to rise by 4.95%. A Council meeting on the 1st of March will cover the budget.

In addition, it was pointed out by Cllr. Down that there was a corporate plan for the Council being put forward as well as the changes in ADMs. CC Brown explained that the reports were both to be considered at a special council meeting on 15 February. The MCC website displays Committee reports for past and current meetings available for all to read.

i) CPR and Defib Training – Arranged for Thursday 8th March 2018
Training has been arranged with Peter Richards, local First Responder.
Take up for training has been excellent and the course is currently full.
The Community Council will consider holding a second course if more members of the public request training.

ii) Actions on matters raised at Oct. 2017 Coffee morning
WW1 commemoration event was discussed and proposed as an afternoon tea event on Sunday 11th November 2018 – with photographs and period dress.

iii) Response from Mathern P C C re dog waste bin near St. Tewdric’s churchyard
Clerk to contact PCC and MCC representative to arrange meeting at the Church to investigate where a bin could be installed.
When a suitable site is agreed, MCC will install the bin, which is green in colour.

iv) Camper van under Motorway Bridge, Mathern
This has now moved. Matter closed.

vi) Speed Watch/reduction of speed Pwllmeyric Hill
The training of the volunteers has been delayed. Awaiting GO Safe confirmation on when this can take place.
vii) Dog Fouling signs for Wyelands View
Still awaiting posters from MCC. Confirmation received that these will be available shortly.

Projects from Three Year Plan
viii) Ancient slipway and ownership of St Tewdric’s Well.
Councillor Morton to investigate the status of this slipway and also ownership of St. Tewdric’s Well (via CADW) prior to any restoration.
Update: CADW have no interest in the slipway – Councillor Morton to chase Conservation Officer at M C C for any further information.
(ix)Quotes for work to clean Mathern War Memorial
One quote for £8537.00 already received. This would involve grinding back stone-work, which councillors felt might be unnecessary. Clerk has obtained a second quote from Blatchleys for £2880.00 which is for cleaning only. A third company has not replied for a request to quote and it now seems likely that obtaining three quotes, as per our Financial Regulations on major expenditure, may not be possible.
This to be agenda-ed for next meeting when details of previous cleaning and etching carried out some 10 years ago, should be available. Councillors need more details before a decision is made.

ix) Signage Barn Lane
Still not in place.

County Cllr. Brown and Cllr Ovenden had held a meeting in Mounton with representatives from MCC Highways. This was to investigate the lack of road sweeping and drain clearance there. They were informed that the village will now only be swept by MCC in every 2 years. The road was swept the next day.
Cllr. Ovenden to arrange for quote for the sides of the roads near the roundabout to be hand cleared. Maximum budget to be £200.00.

Road Markings, Texaco Garage –
Councillor McHugh to email County Councillor Brown regarding this. She will ask Highways officers for their professional opinion regarding the efficacy of new road markings there for pedestrian safety. Also if they have any further solutions for this problem, as councillors think that the new markings still do not tackle it.
Councillor Down to contact MCC Highways as he was involved in the earlier discussions regarding this. Agenda for the next meeting.

• Gullies blocked behind Millers Arms
• Gullies blocked top of Pwllmeyric Hill
• Large pot holes edges coming away Barn Lane – result of flooding

Councillor F Sainsbury left the meeting at 8.30

a) One Voice Wales
b) Governors meeting – Dell School: No report
c) Update Councillor Down – Cluster meeting Chepstow and Lower Area committee update meeting cancelled. Awaiting report requested 13.02.2018

86/17 Planning
a) New submissions:
DC/2018/00023 – Listed Building Consent – 1 – 2 Mounton House
Alterations and renovations to convert property into one dwelling.
No comments
DC/2018/00043 – Planning Permission – 17 St Tewdrics Place,
Mathern – retention of adjoining shed.
Assuming this is outside of the new conservation area and that planners are happy with this retrospective application, we would comment that a felt roof would be more in keeping with other shed constructions in the area.
If approved the construction should be completed in a timely manner (3 months)
b) Decisions and appeals – None
c) Enforcement –
See Public Comments


Cheque Number Details Amount
101794 Defibrillator installation 110.00
101795 Merlin Waste 27.12
101796 Internet and phone 38.99
101797 SARA 210.00
101798 Chepstow Street Pastors 210.00
101799 Crownhill Nursery 30.00
101800 Stock It – Norton Security 25.00

D D Pension for January £ 98.47
Online Payment Salary for January £ 536.04
PAYE – NI £104.02
Internet Payment £13.20 Stock it Ltd. (Licence)
Monthly Bank Reconciliation for January – authorisation by Councillor Jayne Harris.

Grant Applications were considered – £420.00 remains in the Grant budget for 2017/2018. Requests received since previous allocation as follows:
CHEPSTOW STREET PASTORS – Grant for £210.00 agreed
SARA RESCUE – Grant for £210.00 agreed
2017/18 grant allocation now used.

NALC – General Data Protection Regulation (GDPR) and Subject Access Requests changes. These become statutory from 31st May 2018

OVW – Survey re changes to Town and Community Sectors.

OVW – Draft Model Health and Safety policy and Equality and Diversity Policy. This was distributed for councillors to read. Clerk to agenda for the next meeting.

MCC – Training on Tuesday 27th February 2018 at 6pm. Council Chamber Hall, Usk – Response needed by 9.2.18
Two places have been booked. Councillor Ovenden and one other to attend.

Mathern Village Hall – email received from Committee requesting information concerning possible funding for disabled toilets. – Clerk advised that Mathern C C is awaiting detailed plans and costings from them in respect of a possible donation from the Rhewl Farm Community Grant fund. County Councillor Brown has advised them of MCC grants available.

MCC – Review of Community Boundaries and Electoral Arrangements. This review was put on hold in May 2015 – now due to be reopened. Councillors requested to make themselves aware of details from MCC website.

LDP Review – Deadline for comments from public – 5th February 2018 (already past).


“Christmas” Meal for Community Councillors booked Sunday 18th March at 1 pm. Please confirm with the Clerk that you can attend.

Spring Coffee Morning date agreed as 24th March, 2018 10.30 at Mathern Village Hall. Clerk to book

A request has been received by a landowner for the installation of a dog waste bin to be installed at the end of Barn lane just before the fly over.
Clerk to check with MCC when more bins can be ordered.

Clerk to report fly tipping – behind Birdwood Gardens, Mathern, field opposite the Athletic Club and also in Mathern, opposite Anglecott.
MCC Ref 1872225. Reported 13.02.2018

Clerk to report the board walk at the rear of Bishops Mead is in need of attention and showing signs of rotting. MCC Ref 14339 reported 13.02.2018

A resident has asked if the Remembrance Service on 11th November 2018 could be arranged for 11am instead of 10. am Clerk to check with PCC when discussing the dog waste bin installation.

Councillor Jayne Harris has offered to produce a What’s On Leaflet in the same format as was previously produced by Mrs Pitt. Councillors gladly accepted her offer and thanked her. The Community Council will pay for the printing and distribution of the leaflets.
Draft to be approved by Cllr. J Harris, Chairman and Vice Chairman before distribution.

Clive Jones to install new backs on the noticeboards in Mounton.

Mrs Dot Bartle is 100 years old! Clerk to send flowers to her from the Community Council. Dot was a Community Councillor for many years.

The next meeting will be held on Monday 12th March at 7pm at Mathern Village Hal.
There being no further business to discuss, the meeting closed at 9.35 pm.

Signed …………………………….. CHAIRMAN Date……………….