June 2018


Minutes of the Council meeting held on Monday 11th June 2018
at Mathern Village Hall.
Councillors – C Ovenden(Chair), D Merrett, C Morton, N Bailey, J Harris, M McHugh, G Down
Also in attendance:
Clerk – Mrs J Kelley
County Councillor L Brown
No members of the Public
No Police representatives

The Chairperson welcomed all to the meeting and thanked them for their attendance.

(i) Public Comment
ii)Report from Community Police
PCSO on leave
iii) Apologies
Councillors D Harris and F Sainsbury.
(iv) Declarations of Personal or Pecuniary Interest:
(v) Minutes of the previous meeting
Minutes of the meeting held on 14th May 2018 were read and agreed as true records.
There were no matters arising.
County Councillor Brown advised:

Monmouthshire County Council (MCC) want to encourage the use of the Monmouthshire App for reporting various issues including fly tipping etc. The App is linked up to the jobs on the mobile phones for the crews to do.
In relation to rubbish collection and recycling, MCC conducted successful trials in the Abergavenny area by collecting glass as a separate recycle item on the same day as black bags, and it is expected that this will eventually be rolled out elsewhere. All of the black bin rubbish is burnt at a site in Cardiff and the energy produced used for electricity.
The Merger of county councils across Wales is an old idea and county councils are responding to a consultation on this issue, the idea has been raised again due to a new Welsh Minister but whilst there is an enthusiasm for regional working together on the Cardiff city deal there appears to be little enthusiasm for ever having any merger itself from MCC


i) Ancient slipway and ownership of St Tewdric’s Well.

Councillor Morton reported that estates at MCC had advised that they did regular checks on the structure of the Well. Councilor Morton to ask when last inspected.
Councillors were still keen to place a information plaque at this site.
ii) Maintenance, Mounton Village

Awaiting Noticeboards to be refurbished.
Clerk to chase.
iii) GDPR (General Data Protection Policy)
Statutory Requirement
Website updated,
iv) Village Green
County Councillor Brown has been to MCC’s Land Charge department.
(See County Councillor’s Report)
They have confirmed that the Green by the Church has been owned by Parish of Mathern since 22 February 1974 but not registered as a Village Green. Councillors feel that there is no benefit to register this as a village green as the only apparent advantage in doing so is to prevent the land being built on- an unlikely occurrence, bearing in mind its shape, location and small size.
Clerk contacted Land Charge Department who have sent official documents confirming that the Green land is owned by The Parish of Mathern. (Now the Community Council)
v) Sewage Pollution – Mounton Brook
Matter on going

vii) Unauthorised road signage – Pwllmeyric
County Councillor Brown to seek guidelines from MCC on the time process for these being removed or permission given.

viii) Traffic flow to St Tewdrics House wedding venue
Owners are aware of this and are encouraging attendees of events to not use Barn Lane.


Mounton Roundabout new signs required
Pot Holes Mounton village
Pot Holes Barn Lane

Footpaths in our area which, because of farming activity, are impassable for walkers and which it was felt should be passed on to the Mon.C.C. Footpaths Officer.
S.S.West of Mathern Village Street:-

Footpaths – 9/10/ 22/24 A/12/13/23//24/25

These footpaths to the east and south of Moynes Court are also blocked by crop growing.

14, 18, 19, 73 coastal path

15/16/17 to the east and south of Moynes Court

path issues
a) One Voice Wales
No meetings held

b) Risk assessments – Mathern Mounton and Pwllmeyric
Risk assessments for Mathern still outstanding.

c) GAVO Best Kept Village Competition.
Applications in judging anytime In June.
Wales in bloom entered judging 5th July 2018.

d. Defibrillator Monthly Checking
Councillor N Bailey carried out the monthly check on the defibrillator in May

16/18 Planning
a) New submissions:
DC/2018/00614 – The Chapel, Pwllmeyric –
Side Bedroom single storey extension, rear single storey kitchen
extension and infill storm porch. – No Comments
DC/2018/00731 – Land at Newhouse Farm
Development of workshop valet/car storage.
No objections just to ensure light restrictions and noise levels not excessive.
b) Decisions and appeals – None

c) Enforcement –
Update- Border Waste
Awaiting court proceedings

Cheque Number Details Amount
101824 Stock It Ltd 36.00
101825 Merlin Waste 37.50
101826 S Smith – War Memorial Fence 400.00
101827 Telephone – internet 38.99
101828 Stamps 15.00

D D Pension for May 113.28
Online Payment Salary for May 603.13
PAYE – NI 145.07
Internet Payment £13.20 Stock it Ltd. (Licence)

Monthly Bank Reconciliation for April – authorisation by Cllr J Harris


Green Waste Labels now received and being used.

Ancient Monument – Moynes Court – Councillor Morton advised that a land owner had been ploughed up and that CAdu had been informed. Officers were now in discussion with the land owners to roll and replant the grass.

Possible Grants available – MCC – Broadband for Village Hall
Clerk to chase this.
Wedding Venue – Mounton Brook Lodge – Possible August event
MCC to be asked of the capacity for the venue under fire regulations. Councillors very concerned with parking at this events centre
Vehicle pollution Pwllmeyric Hill –
An email had been received by a concerned member who lives in Portskewett
Residents have become increasingly concerned regarding the massive proposed growth in population in our locality. So much so they have lodged objections to the Local Authority.

With building already underway at the old paper mill site in Sudbrook of around 300 houses with the possibility of 200 more alongside it, and the planning application for 285 houses at Crick road (app 2018/00696) within a few years this is likely to generate around 1000 more cars using our arterial roads. I am aware that since the proposed Severn bridge toll is to be free in 2019 estate agents have been targeting Bristol areas to sell these new houses.

I am sure that you can see the impact it will make to the air quality, noise value and general inconvenience to your community.

Monmouthshire council have ridden roughshod over these issues and have given little time to respond and make our objection.

They would like Mathern CC as they feel we will be affected by these developments that we make comments on the planning application.

Martin Mc Hugh obstained from this discussion
Councillors voted to write a letter of objection to application DC/2018/00696

Website update with new policies

Possible use for the Mathern phone box
Possible book exchange – Agenda for July

Damage to bridge – Nr Brook House Pwllmeyric and BT post.
This has been reported to Highways and the reference number given

Shirenewton C C suggest a meeting with a representative from ReneSola to investigate any further community benefit eg solar panels or educational visits for local children. They are interest to know if Mathern CC would be interested in such a meeting.
Mathern C C would rather the Community Benefit already in force and would not like to be included in these discussions.
MCC Cluster meeting Tuesday 19th June 2018 at Shire Hall Monmouth at 6pm. Councillor Down advised that this is not are area meeting

A Councillor has been approached by a concerned resident in the village at the poor state of a garden and rubbish bags being put out on the wrong days and containing the wrong material. Councillors discussed this
And County Councillor Brown will contact MCC waste management re the bin collections.
A Councillor reported that he had made contact with the land owners of the
Piece of land at the corner of Barn Lane in Mathern village to ask if it could be tidied up.
Next Meeting 9th July 2018 at 7 pm in small room of the Village Hall

There being no further business to discuss, the meeting closed at 9.00 pm.

Signed …………………………….. CHAIRMAN Date……………….