May 2019


Minutes of the Council meeting held on Monday 13th May 2019
at Mathern Village Hall.
Present: Councillors – D Harris (Chairman) C Ovenden (Vice Chair), J Harris, D Merrett, N Bailey
Also in attendance: County Councillor L Brown
Clerk – Mrs J Kelley
1 members of the Public
No Police representatives

The Chairperson welcomed all to the meeting and thanked them for their attendance.

(i) Public Comment
A member of the public came to express concern about the recent ground work undertaken on the front part of a site adjoining the A48 on exiting Crick.

It is understood that the site has been sold and is being monitored by MCC.

ii)Report from Community Police

Here is the report between the above dates:

04/04/19 – 2 Vehicle RTC – Bayfield Road – One vehicle went into the back of other. No significant injuries.
20/04/19 – 2 Vehicle RTC – Chapel Lane – One vehicle pulled out in front of another. No significant injuries.
13/04/19, 26/04/19, 29/04/19 – Report of 3 drive offs without paying for fuel from Pwllmeyric Petrol Station.

It is worth noting that there have been a number of rural break-ins in other parts of Chepstow of late, targeting outbuildings/sheds where garden machinery and tools have been taken.

iii) Apologies
Cllr G Down and Cllr C Morton
Also not present Cllr M McHugh and Cllr F Sainsbury
(iv) Declarations of Personal or Pecuniary Interest:
There were none.

(v) Minutes of the previous meeting
Minutes of the meeting held on 8th April 2019 were read and agreed as true record. There were no matters arising.

Report as below

County Councillor Brown advised:
Lower Wye Area Committee
• The agenda for the last Lower Wye Committee on the 17 April at 10am at Chepstow Leisure centre with a public forum, included topics were Chepstow Hospital/Chepstow school/Mounton House School and Chepstow Police station.

Brief points from the meeting:

• Chepstow hospital will have a community hub/ information point at the entrance and the accommodation at the hospital will be rearranged to move the 2 wards downstairs.
• Chepstow School is expected to be in the next 21st century building programme with bids to Welsh Government starting in 2024.
• The consultation on the proposal to close Mounton House School was discussed with the financial argument coming under fire as reported in the local area press, in the following link:
• The front desk at Chepstow police station will be closed to the public although it will be still have police officers working in the office.

Adults Select Committee
There was a special meeting of the Adults Select Committee with the Health Board on the 29th of April to discuss Chepstow, Royal Gwent and Neville Hall hospitals. This can be watched at the following you tube link:

Monmouthshire County Council (MCC)
The Chief Education Officer has produced an annual report for council. There is still a concern about the educational gap between those with FSM (free school meals) and other pupils. There has been a 50% change in Head Teachers in our secondary schools (2 out of 4 schools) and a 30% change in the Head Teachers of primary schools. The full report can be found at the following link:
Welsh Government
The Welsh Government are currently consulting on the substantial changes being proposed to the new curriculum for Welsh schools. This will have different areas of learning covering a number of subjects. You can have your say on the new curriculum and the different areas of learning until the 19th of July 2019. The link to the consultation can be found here:

There are to be changes to the recycling centres so that Monmouthshire residents will be issued with windscreen permits from the 1st of June. Five Lanes waste site will be closed on Thursdays. Details can be found in the following link:

Water Board
Pleased to note that Welsh Water has at last started the pipe-lining repair work to a section of the main sewerage pipe which serves the local villages of Pwllmeyric, Mathern, Mounton and Shirenewton. The work has commenced following a meeting with Welsh Water with the County Councillor, Chairman of Mathern Community Council and now Chairman of Shirenewton Community Council. Also the Environmental Health Officer (EHO from MCC).


I had a meeting with the MCC Highways about speed issues on the A48 Pwllmeyric. It was agreed that the rumble strips would in due course be reinforced prior to the speed limit signs. I am pleased to see how the Pwllmeyric Speed Watch will be continuing its voluntary speed watch work on the A48 Pwllmeyric. They have amply shown their commitment by starting at 7am this week.

i) Sewage Pollution – Mounton Brook
Welsh Water have confirmed that work started on 30 April to line the main sewerage pipe which serves the villages of Pwllmeyric, Mathern, Mounton and Shirenewton . It will last for approximately 3 weeks.
ii) Eddie Parris. Possible erection of a blue plaque (see public comments at Feb.meeting.)
Clerk was asked to write to the owners of Ivy Cottage, Pwllmeyric to see if they would support the Community Council fixing a plaque to the outside of their cottage wall. It was noted that the property has now been sold and therefore clerk to write in a few months once the sale is completed.

iii) Feedback from Coffee Morning – Local History Society, LDP, Mounton House School closure/Community Plan.
The Coffee Morning was well attended and Councillors felt it was a successful event, with good feedback and input from the local community.
Cllr C Morton to investigate setting up a Local History Society with assistance from Chepstow Group. Consultation re. closure of Mounton House Special School is now completed and due to go to cabinet on 5th June for a final decision. Clerk to get staged quotes from Cardiff Research Centre for analysis and questions needed to start the process of devising a Community Plan.
• Road surface poor A48 Parkwall – High Beech
• White line markings A48 Parkwall – High Beech very poor
• Pot holes Mounton Village
• Fence from roundabout, Mounton – towards Rhewl collapsed

a) One Voice Wales – Representative to be selected
Next meetings 18th July 2019.
Cllrs to try to rotate attendance at these the meetings. Clerk to agenda for next meeting.

Defibrillator- Monthly Checking
Monthly check on the defibrillator carried out by Cllr N Bailey in April. Fully functioning.
b) Risk Assessments for Mathern Mounton and Pwllmeyric
Forms have been distributed to Cllrs McHugh, Ovenden and D Harris.
Some forms still outstanding.
c) Councillor C Morton – Best Kept Garden (as seen from the roadside) and GAVO Best Kept Village competition.
Cllr Morton is happy to continue to coordinate these events. All agreed that both events should continue. Cllr Bailey was pleased to deputise.
The Clerk has contacted GAVO who have advised that the competition is changing this year. Final arrangements have still not been made and they will contact us with an application form once they are finalised. Judging will not take place in June this year.

a) New submissions:
DC/2019/00494 4 Mounton House Park -Planning Permission
No Objections
b) Decisions and appeals – None.

c) Enforcement
Border Waste, Crick – See Public Comments

a) to consider approval of payments as per below;
b) to approve appointment of Internal Auditor for 2019/2020 accounts;
Resolved to appoint Andrea Fry for a further year.
c) to approve advertising of grant availability from 2019/20 budget.
Clerk to advertise these on Noticeboards and website.
d) Adopt Annual Governance Statement Part 1 and 2.
Chairman and Clerk signed this.

All approved.

Receipt of £1000.00 from Community Benefit, Rhewl Solar Farm noted.
Cheque Number Details Amount
102007 John Reece (verges) 120.00
102008 Merlin Waste 37.50
102009 Stamps 15.72
102010 Zurich Municipal (insurance) 430.40
102011 Telephone and Internet 41.49
102012 Cancelled
102013 Stock It Ltd 40.00
102014 What’s on Leaflet 80.00

D D Pension For April 71.60 Employee
39.77 Employer
Online Payment Salary for April 590.39
PAYE – NI April 144.16

Internet Payment £13.20 Stock It Ltd. License

Monthly Bank Reconciliation for April – authorisation by Cllr J Harris

Grant Applications; – None received for consideration.

End of financial Year 31.03.2019 – Clerk to arrange for the Accounts to be taken to the internal Auditor.
Chairman to sign the Wales Audit Annual Return for year ended 2019, and
send to external auditor once internal audit completed.

Renewal of Insurance (Zurich Municipal) – £384.29 plus insurance premium tax
1st June 2019 – 31st May 2020. Total £430.40

Quote by MCC for grass cutting 1 metre verge from A48 to Welcome to Mathern sign requested.
The cost would be £97.56 per cut as above. Quote received on 15th April 2019 (Operations Manager Waste and Street Services)
Although this quote was reasonable, it was unanimously decided that John Reece would still be used as we would prefer to support a local business.

It was resolved that Mounton Roundabout would continue to be cut by the same contractor for this year.

Monmouth Town Council – Possible changes to Dog Waste Collections. MCC are considering taking over this task. Clerk to keep Cllrs updated with any possible changes to the service.
Request for dog waste bins in Great Barnetts Woods. Referred by Shirenewton C C
This is National Resources Wales area and therefore Mathern C C could not consider this request. Clerk to refer back to Shirenewton CC.


Update Website to ensure compliant.
Clerk to try and get more quotes for a new website – also to contact our current provider to see how much it would cost to add all our policies to the current one.

Letter received from Mrs Pitt re Archive documents relating to Mathern School.
Clerk to contact Mrs Pitt as she could store the box. Also Cllr C Ovenden to get a quote for this to be digitally copied.

Cllr Down had been approached by a resident regarding poor condition of hedge and land near his property. County Cllr Brown advised that she had spoken to the resident back in November and needed his full contact details and pictures so that MCC Enforcement could investigate further. When they were informed of the problem in November they found no serious breach as, in their opinion, conditions was acceptable

Clerk to write to the resident and ask for the details requested by County Cllr Brown last year.


Shelving to be installed in Mathern telephone box. A local resident had offered to do this. Community Council agreed to pay for materials.

Bench in Bus shelter – centre of Mathern This to be started shortly.

The next meeting Monday 10th June 2019 at 7pm in the small room of the Village Hall.
There being no further business to discuss, the meeting closed at 9.15 pm.

Signed …………………………….. CHAIRMAN Date……………….