Agendas

October 2017

JANE KELLEY
Clerk

October 2017 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on Monday 9th October 2017 at 7 pm.

The business to be transacted is as set out in the agenda below.

Members of the public are invited to address the council between
7 pm and 7.15 pm.

Mrs Jane Kelley
Clerk to the Council

AGENDA 9th October 2017

51/17 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting

52/17 COUNTY COUNCILLORS’ REPORT

53/17 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings

i) Speed Volunteers Meeting – Update County Councillor Brown
ii) Progress with Defibrillator delivery – cabinet costing – CPR and Defib Training
iii) Purchase of Laptop
iv) Response NRW re Actions from none compliance record keeping – Border Waste
v) Cost to re gild St Tewdrics Well Plaque.
vi) Update Council Website.

54/17 HIGHWAYS

55/17 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W – Next Meeting Thursday 5th October Update.
b Governors’ Meeting – Dell School
c Gavo Best Kept Village – presentation 6th October 2017
d) Update Three year Forecast attached.

e) update from Councillor Down Chepstow Area and Town and Community Council Cluster Meeting Wednesday 20th September. – Minutes attached

56/17PLANNING APPLICATIONS –
a. Decisions and Appeals
b. Enforcement –
Update Border Waste Crick

57/17 FINANCIAL MATTERS: Payments/Receipt for September/October 2017

Cheque Number Details Amount
101763 Postage 11.16
101764 Replacement lost cheque 200.00
(St Pierre Church 101721)
101765 M J Trading (Ink Cartridge) 86.04

D D Pension For September – £ 100.22
Online Payment Salary for September – £ 546.78
Paye – NI £109.67

Monthly Bank Reconciliation authorisation.

Standing Orders – Agree preferred method of communication. Paper or electronic.
Social Media Policy.

58/17 CORRESPONDENCE AND FORTHCOMING MEETINGS

Letter re update to LED Street lighting from INDO advised this is a MCC issue

Invite Gavo Best Kept Village presentation Friday 6th October – Councillors Advised

Grant Application Mathern P C C – help towards a computer for PCC
Mathern Patchwork Circle – help towards lockable storage cabinet

Request Mathern P C C Dog Wastebin near Church – Dog fouling problem in Churchyard.

Coffee Morning Saturday 28th October 10.30 in Village Hall.

Andrea Fry internal auditor to attend November meeting

59/17 OTHER MATTERS FOR DISCUSSION

Bugler for Sunday 12th November Service at the War Memorial.

Concern on Slipway Mathern being slowly filled in.

Discussion on St Tewdrics Well.

Possibility of a trim trail

60/17 DATE OF NEXT MEETING:

Date of next meeting November 13th 2017

Agenda August

JANE KELLEY
Clerk

August 2017 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on Monday 14th 2017 at 7 pm.

The business to be transacted is as set out in the agenda below.

Members of the public are invited to address the council between
7 pm and 7.15 pm.

Mrs Jane Kelley
Clerk to the Council

AGENDA 14th August 2017

31/17 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting

32/17 COUNTY COUNCILLORS’ REPORT

33/17 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings

i) Speed Volunteers – Response from A Jones re volunteers details forwarded
Via Councillor G Down.
ii) Progress re new road markings on A48.
iii) What’s on Leaflet. Including advert re Community Benefit requests.
iv) New Bench Mounton Village.
v) Signage Barn Lane./Buses Turning Moynes Court.
vi) Progress with Defibrillator delivery – cabinet costing – CPR and Defib Training
vii) Baileys Hay – Rubbish collection.
viii) Purchase of Laptop
ix) Grant Applications – criteria and date for consideration.

34/17 HIGHWAYS

35/17 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W – Next Meeting
b Governors’ Meeting – Dell School
c Best Kept Garden Competition –

36/17PLANNING APPLICATIONS –
a. Decisions and Appeals
DC/2017/00634 – Planning Application Wyelands House,
DC/2017/00602 – Planning 3 Mounton House Cottages
DC/2017/00816 – Planning permission Red Rose Mathern
DC/2017/00905 – Planning permission – Access at Wellhead Wood.
DC/2017/00693 – Planning permission – Milo Mathern
b. Enforcement –
Update Border Waste Crick
Application Number DC/2017/00302 – Rhewl Farm Planting

37/17 FINANCIAL MATTERS: Payments/Receipt for April/May 2017
Cheque Number Details Amount
101746 Stock it Ltd 24.00
101747 M J Trading (ink for printer) 170.92
101748 Merlin Waste (Dog Waste) 27.12
101749 B T – internet and phone 45.49

D D Pension For July – £118.69 11.07.2017
Online Payment Salary for July – £558.26 28.07.2017
Online Payment Bench Mounton – £445.86 18.07.2017
Online Payment Cabinet £474.00 20.07.2017

Monthly Bank Reconciliation authorisation. July and August

Present Annual Return to the Council for approval and acceptance.
Present issues raised for council to make an action plan to confirm how issues have
Addressed.

The annual return and notice of conclusion of audit will be displayed on the Noticeboards
for 14 days from 7th August.

Update Standing Orders

38/17 CORRESPONDENCE AND FORTHCOMING MEETINGS

Response Freedom of information NRW re Border Waste – resent 13.07.2017

New Development Management Services – M C C

Letter from Citizens Advice requesting a grant.

39/17 OTHER MATTERS FOR DISCUSSION

40/17 DATE OF NEXT MEETING:

Date of next meeting September 11th 2017

Agenda July

JANE KELLEY
Clerk

27th June 2017 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on Monday 3rd July 2017 at 7 pm.

The business to be transacted is as set out in the agenda below.

Members of the public are invited to address the council between
7 pm and 7.15 pm.

Mrs Jane Kelley
Clerk to the Council

AGENDA 3rd July 2017

21/17 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting

22/17 COUNTY COUNCILLORS’ REPORT

23/17 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings

i) Speed Volunteers – Response from A Jones re volunteers details forwarded
Via Councillor G Down.
ii) Progress re new road markings on A48.
iii) What’s on Leaflet. Including advert re Community Benefit requests.
iv) New Bench Mounton Village.
v) Signage Barn Lane./Buses Turning Moynes Court.
vi) Work to Benches Park and Churchyard Mathern
vii) Grass cutting Mathern Crescent.
viii) Progress with Defibrillator delivery – cabinet costings – CPR and Defib Training
ix) Receipt Footpaths Maps
x) Baileys Hay – Rubbish collection.
xi) Reply Mathern Day Nursery

24/17 HIGHWAYS
Response Highways re Drains clearing/overhanging branches Pwllmeyric and Mathern.
25/17 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W – Next Meeting
b Governors’ Meeting – Dell School
c Best Kept Garden Competition – Entry Gavo Best Kept Village.

26/17PLANNING APPLICATIONS –
a. Decisions and Appeals
b. Enforcement –
Update Border Waste Crick
Update any details of the date of the delegated panel meeting re New Inn
Application Number DC/2017/00302

27/17 FINANCIAL MATTERS: Payments/Receipt for April/May 2017
Cheque Number Details Amount

101738 Andrea Fry and Co 350.00
101739 Paye 144.54

D D Pension For June – £118.69
Online Payment Salary for June – £550.66

Monthly Bank Reconciliation authorisation.

Final report from Internal Auditor.
Internal Audit report attached. Recommendations to be discussed.

Recommendation for Salary payments to be authorised via a pink paper to be kept in the
Payrole file for audit purpose. Standing Orders to be amended accordingly.

Accounts have now been submitted to external auditor.

To review possible grant payments 2017/2018.
Grant request received from Cruse Bereavement Care.

Purchase of laptop.

28/17 CORRESPONDENCE AND FORTHCOMING MEETINGS
List of forth coming Training Councillors
Financial training Module 21 Bridgend 15th November 2017
Possible date for Andrea Fry Internal Auditor to attend (Laptop must be
Purchased before this)

29/17 OTHER MATTERS FOR DISCUSSION

Planting Rhewl Farm, Shirenewton Planning application DC/2014/00939

30/17 DATE OF NEXT MEETING:

Date of next meeting August possibly 14th August 2017

Agenda June 2017

JANE KELLEY
Clerk

6th June 2017 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on Monday 12th June 2017 at 7 pm.

The business to be transacted is as set out in the agenda below.

Members of the public are invited to address the council between
7 pm and 7.15 pm.

Mrs Jane Kelley
Clerk to the Council

AGENDA 12th June 2017

11/17 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting

12/17 COUNTY COUNCILLORS’ REPORT

13/17 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings

i) Speed Volunteers – Progress Meeting.
ii) To discuss progress on Community Benefit agreement.
iii) Progress re speed limit on A48.
iv) What’s on Leaflet.
v) Any Progress application for Defibrillator via Chepstow Lions.
vi) Replacement stiles/kissing gates response MCC
vii) New Bench Mounton Village.
viii) Signage Barn Lane./Buses Turning Moynes Court.
ix) Social Media Policy.
x) Consideration of New Benches Park and Churchyard Mathern
xi) Community Benefit funding – £1000.00 received Rhewl Farm
xii) Response from Footpaths officers re update of Maps.
xiii) Response Portskewett CC re community benefit re solar farm Crick/Caldicot
14/17 HIGHWAYS
15/17 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W – Next Meeting
b Governors’ Meeting – Dell School
c Best Kept Garden Competition – Entry Gavo Best Kept Village.

16/17PLANNING APPLICATIONS –
a. Decisions and Appeals
b. Enforcement –
Update Border Waste Crick

17/17 FINANCIAL MATTERS: Payments/Receipt for April/May 2017
Cheque Number Details Amount

101730 Information Commissioner 35.00
101731 M J Trading 21.06
101732 Merlin Waste 27.12
101733 Postage / Stationery 18.42
101734 Telephone / internet

Internet Payment June Salary
Smart Pensions

Monthly Bank Reconciliation authorisation.

Annual Accounts submitted to Internal Auditor. Update on progress so far.

Review of budget to spending March 2017 – June 2017

To review possible grant payments 2017/2018.

Purchase of laptop and cost of increased financial package to run the two systems.

18/17 CORRESPONDENCE AND FORTHCOMING MEETINGS

Give Dog Fouling the red card – Minutes.

19/17 OTHER MATTERS FOR DISCUSSION

Grass cutting Mathern Village – The Crescent.

20/17 DATE OF NEXT MEETING:

Possible change of Date for July Meeting 3rd July 2017.