I hereby give notice that the next meeting of the Community Council will be held in Mathern Village Hall on 11th July 2022 at 7 pm. The business to be transacted is as set out in the agenda below. Members of the public are invited to address the council between 7 pm and 7.15 pm. Please contact the Clerk if you wish to attend remotely.
Clerk: – 4th July 2022
Mrs JANE KELLEY,
3 PARKLANDS,
MATHERN,
CHEPSTOW,
MONMOUTHSHIRE.
NP16 6JL
Telephone 01291 621031
AGENDA
21/22 Procedural Items: –
(i) Public Comment
(ii) To receive monthly police report –
(iii) Apologies
(iv) Declarations of Personal or Pecuniary interest
(v) Minutes of previous meeting
22/22 Finance -:
a) To consider approval of payments as per below
b) Monthly Bank Reconciliation authorisation April 2022
c) Initial Internal Audit. Awaiting External correspondence on where papers need to be delivered to
d) Amendment to Financial Regulations re issue of Cheques review following internal audit (internal audit attached)
e) Clerks’ evaluation of Contract review following internal audit (documents attached)
f) Application – One from MMPVB at time of agenda going out.
Receipts: June / July: – None
Date Description Payment
Payments
Date Description Payment
13 06 2022 J Kelley Internet Telephone £60.65
14 06 2022 Mathern Village Hall Rent £15.00
21 06 2022 Bank Charges £ 5.00
22 06 2022 War Memorial Garden £ 163.80
30 06 2022 J Kelley £ 561.30
30 06 2022 Inland Revenue Only £ 142.14
03 07 2022 Stock It – annual license £ 54.00
03 07 2022 Mathern Athletic Club. Grant Agreed benches 50% maximum £500.00 £ 500.00
11 07 2022 A Fry Internal Audit £ 450.00
11 07 2022 J Kelley Internet /phone £
23/22 PROGRESS REPORT ON ACTIONS FROM LAST MEETING: –
Responses to queries raised at previous meetings
a) Update Speed Watch – Mathern Village – pending 20 mph speed reduction update.
b) Update Walks Leaflets
c) Response MCC re-sign clearance in Community.
d) Any update MCC re Palace Farm activities
e) Response The Dell re Governors post re advertising in Village.
f) Response MCC re rota of grass cutting /verges/ vegetation in highway.
24/221 HIGHWAYS/FOOTPATHS
1) Footpaths project – C Wheeler
2) Drains Mathern Lane (Barn Lane)
25/22 COUNCILLORS’ REPORTS/CLERKS REPORT
a) O V W. Rota Next Meeting 7 7 2022 7pm via zoom
b) Defibrillator – Monthly Checking’s –
c) Best Kept Garden competition as seen from the road. Cllrs S Stevens and Cllr J Harris
d) County Cllrs Report
e) Risk assessments
26/22 PLANNING APPLICATIONS – Plus any applications received after Agenda is is-sued.
a. New applications: –
DM/2022/00791 – Church Cottage Mounton CAC – A replacement dwelling is proposed at Church Cottage to prevent the future risk of flooding of the dwelling. The scheme will in-volve demolition of the existing dwelling
b. Decisions and Appeals –
c. Enforcement –
Palace Farm Track DM/2020/01724 – Noncompliant construction
27/22 CORRESPONDENCE AND FORTHCOMING MEETINGS
E-Mails: –
13 06 2022 Invoice rent Village Hall Paid £15.00
15 06 2022 OVW The Finance and Governance toolkit
15 06 2022 MCC confirmation verge cutting, sweeper for Wales in Bloom judging
15 06 2022 OVW Meeting Agenda 07 07 22
16 06 2022 Welsh Government re High Beech roundabout update
16 06 2022 MCC Receipt of Highways issues
16 06 2022 MCC Planning DM/2022/00791 Church Cottage Mounton
17 06 2022 Reply Audit Office re invoice and drop off for last years accounts
21 06 2022 MCC reply re vegetation in highways
22 06 2022 Invoice re War Memorial Work £163.80 Paid
23 06 2022 MCC Boardwalks work completed
23 06 2022 Invoice Merlin Waste £84.50
23 06 2022 MCC response grass cutting cycle
29 06 2022 Clerk enquire to OVW re electors’ rights whilst accounts with external auditor
29 06 2022 Receipt Mathern Athletic Club re benches Grant Paid 03072022 £500.00
29 06 2022 Enquiry Eddie Parry Plaque
30 06 2022 Invoice stock it £54.00 renewal of license paid 03 07 2022
30 06 2022 MCC closure of enforcement re Mathern Fisheries
01 07 2022 Invoice Stock it Monthly £56.40 paid via S/O
07 07 2022 Internal Audit papers and invoice £450.00 to be paid 11 07 2022
01 07 2022 New and Closed Enforcement list MCC
02 07 2022 invoice Merlin Waste collection of bins monthly £84.50 Paid via S/O
28/22 OTHER MATTERS FOR DISCUSSION
a. Community Resilience – Climate Emergency
b. Items for Website – Cllr J Anderson
c. Exercise of electors rights 4th July 2022
d. Dell School Governors advert closing date 11 07 2022
29/22 PROJECTS AWAITING COMPLETION
a. Archive to Ebbw Vale. – Old School Records
30/22 DATE OF NEXT MEETING: –
No Meeting in August – Next Meeting 12th September 2022 Mathern Village Hall – 7pm