Agenda September

JANE KELLEY
Clerk

3rd September 2019 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on Monday 9th September 2019 at 7 pm.
The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between
7 pm and 7.15 pm.

Mrs Jane Kelley
Clerk to the Council

AGENDA 9th September 2019
34/19 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting
(vii) Representative Charity of Charles Pratt Mathern.

35/19 FINANCIAL MATTERS: Payments/Receipt for August / September

Cheques Drawn

Payee Cheque Number Amount

Merlin Waste Sent via DD 37.50
T Bryant (grass cutting Mounton)102027 75.00
C Wheeler (war Memorial stones) 102028 70.00
Internet/Phone 102029 41.49
Home work fee 102030 150.00

D D Pension For July £77.52 Employee 43.07 EmployerFor August
Online Payment Salary for July £649.04
Paye – July £136.40
National Insurance Contributions £17.08 NI Employee £19.64 .NI Employer

Online Payment Salary for August £532.61
Paye – August £107.60
National Insurance Contributions NI Employee.NI Employer

Internet Payment £13.20 Stock it Ltd. License

Monthly Bank Reconciliation authorisation

Grant Application from MMPVB

External Audit – To approve the Annual Report 2018/2019 and accept the
findings of the external auditor to follow recommendations made.

Budget to spending (analysis attached)

36/19 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
i) Response re digital copies of archive material for Mathern School.
ii) Response MCC re replacement bus shelter Pwllmeyric – Dog waste bin.
iii) Defibulator Cabinet for Mounton Brook Lodge.
iv) Speeding on Pwllmeyric Hill.

37/19 HIGHWAYS

38/19 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W. Rota next meeting
b Defibrillator – Monthly Checking –
c Risk Assessments – Actions needed.
d Cllr C Morton – Best Kept Garden Competition –Gavo
Re New Be proud of your community Gwent Awards scheme.

39/19PLANNING APPLICATIONS –
a. New applications
DC/2019/01149
Planning permission Change of use of land for the keeping of horses and erection of stables – Land Adjacent to Sunnybank.
DC/2019/01160
Planning permission Erection of single storey rear extension to great barn introduction
Of pitched roof over existing garage to form annex accommodation and alterations to existing internal access to Eastwood House.

b. Decisions and Appeals
DC/2019/00796 Bridge House Pwllmeyric
Comments required re Amended Site layout.

c. Enforcement –
Enforcement Issues – Newhouse – Lorries Palace Farm – Untidy Garden

40/19 CORRESPONDENCE AND FORTHCOMING MEETINGS

Co-option Pwllmeyric Ward.

Received from OVW New Model Financial Standing Orders.

MCC – Email re consolidation Order road traffic response by 23rd August.

MCC – Update on Boundary Commission review

Review Welsh Language policy – Attached

Email from MCC re information on dog waste collection.

41/19 OTHER MATTERS FOR DISCUSSION

Update Community Plan Quote.
Notes from Chepstow Town Council re planning meeting with Chepstow Town Council.

Advertising the new Book exchange in Telephone box Mathern.

42/19 PROJECTS AWAITING COMPLETION

Nomination for work within the Community.
Update Website
Eddie Parry Plaque – Ivy Cottage Pwllmeyric.

43/19 DATE OF NEXT MEETING:

Next Meeting October 14th 2019 at 7.00 pm Mathern Village Hall.