May Agenda

JANE KELLEY
Clerk

6th May 2019 3 PARKLANDS
MATHERN
CHEPSTOW
MONMOUTHSHIRE
NP16 6JL
Telephone 01291 621031

I hereby give notice that the next meeting of the Community Council
will be held in Mathern Village Hall on Monday 13th May 2019 at 7 pm.
The business to be transacted is as set out in the agenda below.
Members of the public are invited to address the council between
7 pm and 7.15 pm.

Mrs Jane Kelley
Clerk to the Council

AGENDA 13th May 2019
01.19 PROCEDURAL ITEMS
(i) Public Comment
(ii) To receive monthly police report
. (iii) Apologies
(v) Declarations of Personal or Pecuniary interest
(vi) Minutes of previous meeting

02/19 COUNTY COUNCILLORS’ REPORT

03/19 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
Responses to queries raised at previous meetings
i) Sewage pollution – Mounton Brook.
ii) Eddie Parris’s blue plaque re public comments last meeting.
iii) Feedback from Coffee Morning – Local Historian Society, LDP,
Mounton House school closure, Community plan.

04/19 HIGHWAYS

05/19 COUNCILLORS’ REPORTS/CLERKS REPORT
a O V W. Rota next meeting 18th July 2019.
b Defibrillator – Monthly Checking – Councillor Bailey
c Risk Assessments – Mathern, Mounton and Pwllmeyric
d Cllr C Morton – Best Kept Garden Competition – Gavo
Best Kept Village competition

06/19PLANNING APPLICATIONS –
a. New applications
DC/2019/00494 – 4 Mounton House Park – Planning Permission.
b. Decisions and Appeals
c. Enforcement – Border Waste Crick

07/19 FINANCIAL MATTERS: Payments/Receipt for April/May
/

a) to consider approval of payments as per below;
b) to approve appointment of Internal Auditor for 2019/2020 accounts;
c) to approve advertising of grant availability from 2019/20 budget.
d) Adopt Annual Governance Statement Part 1 and 2.

Receipt 1000.00 community benefit from Solar Farm Rhewel Farm.

Cheque Number Details Amount
102007 John Reece (verges) 120.00
102008 Merlin Waste 37.50

D D Pension For April £71.60 Employee 39.77 Employer

Online Payment Salary for April £590.39
Paye – NI April £144.16

Internet Payment £13.20 Stock it Ltd. License

Monthly Bank Reconciliation authorisation

Grant Applications; – None received at time of Agenda issued.

End of financial Year 31.03.2019

Clerk to produce accounts and arrange for internal audit.
Chairman to sign the Wales Audit Annual Return for year ended 2019, and
Send to external auditor once internal audit completed.

Renewal Insurance Zurich Municipal – £384.29 plus insurance premium tax
1st June 2019 – 31st May 2020. Total 430.40

08/19 CORRESPONDENCE AND FORTHCOMING MEETINGS

Quote Grass cutting 1 metre verge from A48 – Welcome to Mathern Sign. MCC.

Monmouth Town Council – Possible changes to Dog Waste Collections. Monmouthshire.

Request for dog waste bins Great Barnetts Woods referred by Shirenewton C C

09/19 OTHER MATTERS FOR DISCUSSION

Update Website to ensure compliant.

10/19 PROJECTS AWAITING COMPLETION

Shelving Telephone Box.
Bench in Bus shelter Centre of Mathern
Nomination for work within the Community.

11/19 DATE OF NEXT MEETING:

Next Meeting June 10th 7 pm Mathern Village Hall.