Minutes

June 2015

MATHERN COMMUNITY COUNCIL

MINUTES OF THE MEETING OF MATHERN COMMUNITY COUNCIL HELD ON 08th June 2015
Present: Cllr C Ovenden
Cllr C Morton
Cllr C Oakes
Cllr N Bailey
Cllr M McHugh
Cllr F Sainsbury
Cllr D Merrett
Clerk Jane Kelley
County Councillor Down

Public Members 11

Police None

11/15
PROCEDURAL ITEMS
(i) Public comment

4 representative residents from Crick attended the meeting. They explained their frustration with Monmouthshire County Council (MCC) Planning Department which is not enforcing the fact that no planning permission is in place for Border Waste. This company is currently excavating and trading at their site in Crick. The residents told Councillors about the noise, dust and poor road conditions the company is creating. Also that trees are being destroyed and neighbours hedges and fences have been damaged. As a result, they are very worried about the general environmental impact all this unauthorized work is having on their homes and the area in general.

The land owner has also informed them that he will shortly be erecting a site office on the site.

Councillors thanked the representatives for coming and explained that Mathern Community Council has been chasing the status of this for over 18 months. Councillors now feel that enough is enough and will arrange a meeting with the Head of Planning, Environment Department and County Councillors for Caerwent, Portskewett, as well as County Councillor Down to attend, together with residents affected by this.
Councillor Down also advised local residents to contact the Public services Ombudsman to complain about the site.
Councillor D Harris has today (8th June) been informed that no planning application has been received by M C C and that when one is received, it will be for a waste transfer station. It is obvious from looking at the site however that a quarrying/extraction operation is at present being undertaken.

(ii) Police report
The monthly report was received prior to the meeting as follows:
15/5/15 A report of a house broken into on Pwllmeyric Hill. The patio doors were forced causing damage but nothing seems to have been taken.
18/5/15 – A report of a house broken into in Mathern Village. Entry was gained via a rear window and an untidy search was made of the property and items taken, including jewellery.
28/5/15 – A report of a black Pulse Moped stolen from outside a property in Striguil Road in Bulwark . It was later found in Hayesgate Lane near Mathern .
Suspicious incidents:
Report of a house alarm going off at a vacant property in Badgers Meadow, Pwllmeyric . Officers attended and found that everything was in order thankfully. This had been rung in by a neighbour who was obviously concerned because of the recent burglaries in the area.
We have also had several reports of suspicious vehicles in the area, white vans etc. If possible, try to take an index number of the vehicle which goes a long way in helping us find out why the vehicle was in the area at that time.

(iii) Solar Farm update – current situation and, in particular, talk about community benefits.
A representative from Fraone attended the meeting together with a number of public members.
All were told that Fraone hoped to submit a Planning application for the development to MCC in July. The site has been condensed since the last meeting, with the number panels on the north being reduced, as visual impact is the main concern. The total number of panels has not been reduced however, as the company say this would not be cost effective.
Fraone hope that M C C will permit the footpath which would be blocked by the development to be moved. This might ensure that the fantastic views currently enjoyed by walkers might still be visible.
The Community Benefit on offer will be £20,000, held in a Trust Fund. Details of the trust fund are not known as yet. The speaker hoped that local community groups would make applications for funding to the Community Council who would pass their names on to fraone. They would then short-list the applications and make the final decisions as to who would receive financial benefits from the trust fund.

Using data taken from the Internet, County Councillor Down felt that this community scheme offer was a very low sum for the size of the project.
Fraone were asked the agricultural grade of the fields to be used, because some local residents had said it was grade 2 and not grade 3 as advertised.
Local groups felt that an annual community benefit would be better as some of these groups have a very long shopping list.
A representative from Gwent Energy was present. He stated that, once the solar farm was up and running, his organisation would wish to purchase it, then look for local investors to buy into the project in the form of a community reward scheme. Nearby localities such as Devauden and Monmouth had already benefitted from this approach he said.

Residents were upset that notice of the public meeting in May had not been more widely advertised and that very few letters had been sent to those who would be most affected by the proposed development. Fraone advised that the next public meeting would be advertised better, with more notice given.

Councillor McHugh asked if the area could be marked with red flags so that the visual impact could be seen from all local points, as it was very hard to see this from Google Earth sites.

Councillor Ovenden rounded the discussion off by thanking everyone for their valid and constructive comments. The matter would now go to the next stage which is a full planning application. Once this takes place, local comments can then be fed back to M C C. If the application is successful,
the community benefit process will be discussed again at that time.

Councillors later agreed that they did not wish to collect details from residents of the community benefit scheme until such time as a full planning application has been approved by M C C.

(iv) Apologies

Apologies were received from Councillor David Harris.

(v) Declarations of interest
There were none

(vi) Minutes of previous meetings
The minutes of the meeting held on 11th May 2015 had been circulated with the agenda. Minutes were then agreed as true and accurate.
12/15 COUNTY COUNCILLOR’S REPORT

County Councillor Down advised that the appeal against MCC’s refusal of the Planning Application for a Solar Farm at Rhewll is due to be heard on Wednesday 16th June.

The Gwent Police and Crime Commissioner’s list of priorities are up for consultation on the website. County Councillor Down stated that he hoped that the Community Council would be a part of this consultation.

A meeting in respect of the proposal for Tidal Lagoons along the Severn Estuary by developers in Cardiff has taken place. County Councillor Down is to arrange for a public meeting to explain the impact of this.

The Head of Social Services position at MCC is vacant.

13/15 PROGRESS REPORT ON ITEMS FROM LAST MEETING
(i) Sewerage pipes, Mounton
No further progress made.

(ii) Signage for Mathern Athletic Club/Cyclist warning signs

Signage for Mathern Athletic Club on order
No progress with cyclist warning signs and none currently used.

(iii) Blocked Drain/Stagnant Water at St Pierre
This has been reported to Environmental Health and is drying up due to warmer weather.

(iv) Installation of winners’ plaque for Wales in Bloom at Pwllmeyric.
Councillor Merrett arranging this.

Plaque is on order and due to be installed when delivered.

(v) Feedback meeting re Dog Fouling 19th May 2015 – action re. siting of Dog Waste Bins.
Mathern has signed up to the new MCC incentive “Give dog fouling the red card”.
This incentive will be advertised locally in the press, and A4 and larger posters will be installed locally. Mathern will receive one free dog waste bin and at least three others will ordered (more may be required). The bins will be installed by M C C
Proposed siting of bins:
On A48 by New Inn in a position easy to be emptied.
Chapel Lane layby.
Old Moynes Court Lane.
To the right of the bus shelter by St Tewdrics Place.
Near the Green at Mathern Church.
A supply of dog waste bags will be available to residents. How these will be distributed to be discussed at a later date. Councillors would welcome any volunteers to help promote and monitor the scheme. They stated that they hope, by installing these bins, the problem of dog fouling in the three villages will reduce. The Community Council will arrange for the bins to be emptied and this cost will come from the precept. It is hoped that a fortnightly collection will suffice.

(vi) Response Village Hall committee re. Vaughan Hughes Cup.

It has been suggested that the cup be presented to the family winning the Scarecrow competition at Mathern Fete. This was agreed. Clerk to contact Village Hall Committee.

(Vii) Clearance Drains in Mounton
County Councillor Down to make a site visit with Councillor Ovenden to assess the drains.
(vii) Wall at top of Mounton Road
County Councillor Down to make a site visit with Councillor Ovenden to show the exact position of this wall and try and ensure that Highways take action on this.

(viii) Mathern Bus shelter

County Councillor Down to investigate the condition of the bus shelter and report back to the next meeting.

(ix) Pavement next to Texaco Garage – dangerous for pedestrians.

County Councillor Down to speak to MCC Highways with the recommendation that additional kerbing be placed on the walk-way into the petrol station, to make a safer area for pedestrians.

H HIGHWAYS
The following issues were discussed and referred to MCC:

• Tree fallen – Crick
• Mud on road – Crick ( Border Waste).
15/15 COUNCILLORS’ REPORTS/CLERK’S REPORT

a) One Voice Wales – No report available

b) GAVO (Gwent Association of Voluntary Organisations). Best Kept Village competition.
Awaiting confirmation from Gill Dodds that she will carry out the judging. Date for this to be confirmed.
c) Risk Assessments
Awaiting Councillor Harris to completed final assessments. Clerk to ask him to carry out report on the telephone box to ensure that the door is working.

d) School Governors’ Meeting
Meeting held on 12th May. Councillor Oakes summarised a report given on procedures for fining parents for taking children out of school outside of school holidays if permission is not given.

16/15 PLANNING APPLICATIONS
(1) New submissions

DC/2015/00569 Advertising Sign – Marlows the Vets, High Beech Refused – Ample signage in Place.

DC/2015/00570 Proposed conversion of existing single story garage into store/utility room and WC and proposed first floor extension over to create en suite bathroom and walk in wardrobe. – Yew Tree House – Approved

E6840/a/15/3029010 Against Refusal – Removal of condition 5 attached to planning permission M7740 which relates to the requirement for the local planning authority’s prior approval of the proposed siting, design and appearance of any structures, buildings, fences and other means of enclosure, TV aerials and hard surfaces incidental or ancillary to use of the caravans stationed on the site. St Pierre Country Park – Refused. condition should remain (NB– not in our area, comment only)

DC/2015/00503 Replace conservatory with a 2 storey extension. Red Peppers Barn, Hayes Gate Lane.- Approved

DC/2015/00502 To change existing Victorian white UPVC conservatory to Edwardian style sky room – Little Meadow – Pwllmeyric – Approved

DC/2015/00309 Proposed landscaping alterations additional to approved application DC/2013/00112 Approved

(ii) Decisions and appeals – None
(i) Enforcement – Border Waste site, Crick
County Councillor Down to contact head of MCC Planning to arrange a meeting to include Environment Agency, other local County Councillors S P Fox and P Murphy and local residents.

A report was received from Councillor Harris. He recommended that, as no planning application for the work currently carried out here has been received as at 08/06/2015, we should immediately write to the Chief Executive of M C C expressing the owner’s complete disregard for the planning process and stating that he is in breach of Planning. Community Councillors find it incomprehensible that MCC officers are not taking any enforcement action and work is being allowed to continue without any regard for the official planning process.
Councillors unanimously decided that a letter should be sent to the Chief Executive of M C C .

17/15 FINANCIAL MATTERS

101505 495.89 Salary
101506 123.94 PAYE
101507 44.37 Telephone bill – three months
101508 35.00 Information Commissioner
101509 40.62 2 months internet

18/15 CORRESPONDENCE AND FORTHCOMING MEETINGS

The Pensions Regulator – new legal requirement to register and nominate a contact by 30th June 2015 – Jane Kelley was nominated as the contact

19/15 OTHER MATTERS FOR DISCUSSION

• Uses for Telephone box – Clerk to check with Councillor Harris that the door is working, then consideration for use as a plant exchange/book exchange.
• War Memorial planting – Clerk to contact Mr and Mrs Wheeler to thank them for their on-going hard work in maintaining the garden and to ask if they need any contribution towards planting costs.
• End of WW2 Commemorations – 70 years – Clerk to contact Mr Wheeler to ask what sort of event he had in mind and that, if practicable, we would support such an event.
• Possible defibrillator in Mathern village – This to be agenda-ed for the next meeting. Councillors to investigate any sponsorship that may be available if one was purchased for the community.
• The White Paper recommendations on reform of local government have now been postponed until 2022
• An email has been received requesting details of the status of the road from St Pierre to Mathern Pill as the Yacht Club are having difficulty gaining access. – County Councillor Down to investigate this and report back.

10/15 DATE OF NEXT MEETING
Monday, 13th July 2015. 7pm.

Meeting ended at 9.30

Minutes May 2015

MATHERN COMMUNITY COUNCIL

MINUTES OF THE MEETING OF MATHERN COMMUNITY COUNCIL HELD ON 11th May 2015
Present: Cllr C Ovenden
Cllr C Morton
Cllr C Oakes
Cllr N Bailey
Cllr D Harris
Cllr J Harris
Cllr M McHugh
Cllr Sainsbury

Clerk Jane Kelley

One Public Member

One Police

A) Election of Chairman
Councillor Ovenden was nominated for Chairman by Councillor Merrett by proxy of the Clerk – Seconded by Councillors Oakes and Harris
Councillor Ovenden accepted the post.

B) Election of Vice Chairman
Councillor Merrett was nominated as Vice Chairman by Councillor Ovenden – seconded by Councillors Harris and Bailey.

C) To fix dates and times of ordinary meetings of the council for the ensuing year
Dates were fixed for the second Monday in each month, except August and December when there is no regular meeting. A Financial Planning meeting will be held some time in December. Date to be decided in November 2015.
The Finance meeting was very important as this is when we fix the precept for the following year it was hoped this year that full attendance could be made.

01/15
PROCEDURAL ITEMS
(i) Public comment
A member of the public came to express his dissatisfaction with the proposed Solar farm planning application adjacent to St Pierre Great Wood. A planning application has not been made yet but a public consultation has taken place in Mathern Village Hall.
Although the site location has been changed since it was first shown to Community Councillors, the member said that local opinions are still against the siting of this huge development on such an open, beautiful piece of land so near to the Wye Valley Area of Outstanding Natural Beauty (AONB) and the historic site at Runston.
The member of the public pointed out that the owners of this proposed solar farm would only be renting the field and then the consultants would sell the ownership of the Solar Panels to a third party.

(ii) Police report
The monthly report was received prior to the meeting.

Mathern, Pwllmeyric and Mounton Village incidents between 13th April and 7th May 2015
17/04 – report of a car in the ditch at the bottom of Pwllmeyric Hill, late at night. Unknown reason for crash but there was no damage.
26/04 – house break in Chapel Lane, Pwllmeyric – believed to have occurred sometime over the four previous days.
02/05 – house break in Badgers Meadow, Pwllmeyric – occupants away and believed to have happened the evening before – neighbours alerted by the house alarm.

Householders were reminded to be vigilant as two house break-ins in the locality in one month was a worrying statistic.

The new local inspector, Inspector Thompson, was welcomed to her first meeting with us. She explained that she was in her third month as inspector and was enjoying her new role within Monmouthshire. The results from the Your Voice survey had been received and the problem highlighted for Shirenewton (which includes Mathern) was speeding traffic. This would now be taken forward and investigated.
A Community Watch programme is being considered. If anyone is interested in taking part, please contact a Councillor to put your name forward. A team of between 6 and 10 is required to undertake short group activities to try and reduce speeding traffic on our roads.

Councillors thanked Inspector Thompson for attending the meeting.

(iii) Apologies

Apologies were received from Councillor Merrett and County Councillor Down.

(iv) Declarations of interest
There were none

(v) Minutes of previous meetings
The minutes of the meeting held on 13th April 2015 had been circulated with the agenda. Clerk to add that the planning application at St Pierre Park was not within our area. (The Council had had no objections to the planning.) Minutes were then agreed as true and accurate.
02/15 COUNTY COUNCILLOR’S REPORT

No report available

03/15 PROGRESS REPORT ON ITEMS FROM LAST MEETING
(i) Sewerage pipes, Mounton
Photographs of the site have been sent to National Resources Wales. No response has been received.
As the weather is dry, the problem is not obvious at present.
Outstanding still.

(ii) Signage for Mathern Athletic Club/Cyclist warning signs

County Councillor Down will chase Graham Kinsella regarding this and report back to the next meeting.
Outstanding still

(iii) Barn Lane – scalpings – Drain Clearance

All drains in Mathern have now been cleared and are running well.
Councillors to keep an eye on road surface.
Drains in Mounton have not been cleared. Clerk to chase.

(iv) Application Tidy Towns re 2 Dog Waste Bins and 1 Waste Bin.

Grants are no longer available.
Clerk to ask M C C if they would empty any new waste.bins installed before any further action is taken.

(v) Feedback from open meeting Re solar Farm St Pierre Great Wood.
Councillors were unanimously against any solar farm being sited at St Pierre Great Wood. However they noted that the site had been amended to the valley above Hayesgate only.
Councillor Harris advised that M C C currently have no policy in place for renewable energy and such a policy should be in place. Monmouthshire Community Councillors would then have guidelines available to help establish their own procedure.

Until a planning application has been made, no further action can be taken by Councillors.

(vi) St Tewdrics Well – outstanding works
All work now completed.

(vii) Stagnant drainage ditch at St Pierre
St Pierre management has reported this to National Resources
Wales for investigation. Matter ongoing.

(viii) Banners Mathern Village Fete
Banners have been delivered and given to Fete committee.

(ix) Installation of winners’ plaque for Wales in Bloom at Pwllmeyric.
Councillor Merrett arranging this.
04/15 HIGHWAYS
The following issues were discussed and referred to MCC:

• Footpath A48 to Texaco unsafe. Falls away.
• Collapsed road wall– top of Mounton Road very dangerous.
• Larkfield Roundabout – surface breaking up.
05/15 COUNCILLORS’ REPORTS/CLERK’S REPORT

a) One Voice Wales – No details of next meeting. Copy of our letter on white paper local government reform has been sent to O V W as they requested.

b) GAVO(Gwent Association of Voluntary Organisations). Best Kept Village competition.
Application for the three villages has been submitted.
Clerk to ask Village Hall committee if they have a use for the Vaughan Hughes Cup for a horticultural- type competition at the village fete.
c) Footpaths
No reports received.
d) School Governors’ Meeting
Next Meeting 12th May.

a. Risk Assessments
Councillors McHugh and Harris to complete their assessments.

Clerk to still awaiting a quote for a new noticeboard for Pwllmeyric.

06/15 Councillor Sainsbury Left the Meeting.

PLANNING APPLICATIONS
(1) New submissions
DC/2015/00458 Single storey extension and raised bungalow roof to allow rooms with dormer windows in roof space. Amberley, Crick. No Objection.
DC/2015/00465 Erection of close boarded fences, 16 Mounton House Park, – No Objection.
Please note that the plans for 16, Mounton House Park were not helpful and in our opinion of poor quality.

(i) Decisions and appeals – None
(i) Enforcement – Crick

County Councillor Murphy has spoken to MCC Planning re. the site at Crick which is carrying out unauthorised work.
Councillor Harris to speak to Planning Officer Kate Young to reinforce how strongly the Community Council feels that M C C Planners are remiss in their obligation of duty and are letting quarrying works continue on a site which does not have planning permission.
It was noted that the road at Crick is very muddy and dangerous and that the site owners are making no attempt to clean lorry tyres before they leave. We have advised National Resources Wales of the works and they have stated that this is now an MCC Enforcement problem as quarrying is already being carried out.
Mathern C C have requested that enforcement action be taken on the site for well over one year. Councillors feel that M C C’s lack of action is unjust and makes a mockery of the planning system.

07/15 FINANCIAL MATTERS

101498 495.89 Salary
101499 123.94 PAYE
101500 17.33 M J trading
101501 318.16 Zurich Insurance
101502 500 M M P V B

101503 13.50 Travel to Usk Meeting
101504 40.62 2 months internet

End of financial Year 31.03.2015

Clerk to produce accounts and arrange for internal audit with Andrea Fry.
Chairman to sign the Wales Audit Annual Return for year ended 2015, and send to External Auditor once internal audit completed.

Renewal of Insurance – Zurich Municipal – £371.03 1st June 2015 – 31st May 2016.
Alternative quote received from Aon – £317.21

Clerk to telephone Zurich to see if they can match alternative quote.
Result – an offer of £324.26 annual premium. 3 year plan £318.16. 5 year plan £311.00

The three year option was agreed and a cheque was issued for this.

Possible Grants for 2015/2016
Councillors agreed a grant of £500.00 to Mathern, Mounton and Pwllmeyric Villages in Bloom ( M M P V B).
Councillors would welcome applications from any interested local bodies for a grant for 2015/16
Councillors agreed £80 to maintain grass on roundabout in Mounton.

08/15 CORRESPONDENCE AND FORTHCOMING MEETINGS

Dog Fouling meeting 19th May at Usk 2.30 pm – Clerk and Chairman to attend.

Clerk to contact M C C regarding the repositioned waste bin at village hall to be included in the fortnightly waste collection schedule.

Correspondence received from A Mead re street light problems – Clerk to contact relevant officer and request immediate response.
Clerk to advise that, when reporting faulty street lighting, please quote the reference number on the street light as this means a quicker response time.

It was noted that the Mill at Mathern held an Open Day – Councillors who had been invited thanked the owners.

The Clerk was asked to send a card of condolence to Mrs M Cracknell on the death of her husband.

09/15 OTHER MATTERS FOR DISCUSSION

• Debris in brook, entrance to Mathern – One Stop Shop informed
• Clerk was asked to write to contact MCC Passenger Transport re the bus shelter in Mathern. Councillor Morton is concerned it may be a danger, due to rotting wood.

10/15 DATE OF NEXT MEETING
Monday, 8th June 2015. 7pm.

April 2015

MINUTES OF THE MEETING OF MATHERN COMMUNITY COUNCIL HELD ON
13th April 2015

Present: Cllr D Merrett – Chairman
Cllr C Ovenden
Cllr C Morton
Cllr C Oakes
Cllr N Bailey
Cllr D Harris
Cllr J Harris
Cllr M McHugh

Clerk Jane Kelley
County Councillor Down

4 Members of the public
Adam Withers
Frank Monschauer (General Manager of Fraone ltd)
Ralph Doering (General Manager of Fraone ltd)
Gareth Adams (Landowner of Coombe Farm)

91/14

PROCEDURAL ITEMS
(i) Public comment
Four representatives attended the meeting to advice of a possible planning application for a 10 hectare solar farm near St Pierre Great Wood. The land owner also attended. The land would be leased from the land owner by a business group who would then sell on to an investment company for 25 years. The land has been chosen as it does not flood and meets radiance and other criteria. The proposed development is at a very early stage. A Public Meeting will be held in the small room of the Village Hall on Thursday 23rd April 3pm – 8pm.

Councillor Bailey disagreed that the area does not flood and confirmed that flooding has taken place in the past.
The Group asked to be invited back to a Community Council meeting once official plans have been drafted.
(ii) Police report
The monthly report was received prior to the meeting. No officers were in
attendance, although it had been confirmed that calls to Brookacre would continue to be included in future police reports.
Please find attached the Police report for Mathern, Pwllmeyric and Mounton for crimes between 8th March 2015 and 13th April 2015:
“There will be no police representative at this evening’s meeting, so please contact us if you have any questions, or require further information about anything on the report.
08/04 – Theft of 4 mountain bikes, a road bike and a chain saw from an insecure garage at a property in Mathern.
23/03 – Lead stolen from a property in Pwllmeyric, damaging the roof in the process.
21/03 – Males knocking doors purporting to be from the Red Cross. Police attended, the males were checked and their ID verified with the agency they were working for.
10/03 – Drive off from Texaco petrol station with £20 worth of fuel taken. CCTV captured the incident.
Please continue to be vigilant and report any suspicious activity or crime to us on 101, or 999 in an emergency. We look forward to seeing you at the next meeting if not before.”

(iii) Apologies
Apologies were received from Councillor Sainsbury.

(iv) Declarations of interest
There were none

(v) Minutes of previous meetings
The minutes of the meeting held on 9th March 2015 had been circulated with the agenda. They were agreed as true and accurate.
92/14 COUNTY COUNCILLOR’S REPORT

• The Education budget will not reduce. However, schools will be responsible for paying for more facilities themselves as the County Council is to provide less funding directly.
As a result, redundancies have been announced at Chepstow School. These are not teaching staff but class room assistants. The reason for the redundancies is the school’s large deficit which must now be reduce by the school itself.
• Councillor Morton asked County Councillor Down if he could follow up the problem with the stagnant ditch on St Pierre golf course discussed at the last meeting. This has been reported to the Environment Agency but foul leakage is still taking place.

83/14 PROGRESS REPORT ON ITEMS FROM LAST MEETING
(i) Sewerage pipes, Mounton
Photographs of the site have been sent to National Resources Wales. No response has been received.
As the weather is dry, the problem is not obvious at present.

(ii) Signage for Mathern Athletic Club/Cyclist warning signs

County Councillor Down will chase Graham Kinsella regarding this and report back to the next meeting.

(iii) Barn Lane – scalpings

Councillor Merrett to chase this and report back to next meeting .
Clerk to chase Highways re. drain clearance.

(iv) MCC Highways response re installation of Wales in Bloom winners plaque for Pwllmeyric.
Councillor Merrett to arrange for the sign to be attached to the Pwllmeyric road sign opposite the New Inn.

(v) Monmouthshire Housing re. clearing of garage area – Bailey’s Hay.

Monmouthshire Housing have agreed to clear the garage area. Matter now completed.

(vi) Feedback Lower Wye Area Committee.
No feedback which affects Mathern CC.

(vii) White paper Local Government reform, responses from all Councillors.
Councillor Ovenden to respond to the reform Paper before 28th April.

(viii) Costings for 2 Dog waste bins, Mathern
Clerk to apply to Tidy Towns for 2 dog bins and one normal waste bin. If application is successful, the matter of where these should be sited to be discussed at the next meeting.
The cost to empty the bins is £3.39 per bin per week, as quoted by Merlin Waste of Lydney.

(ix) Feedback from Coffee Morning 28.03.2015
Nick Ramsay, our Welsh Assembly member, attended together with 15 members of the public.
Main feed back was that dog waste bins should be installed in Chapel Lane Pwllmeyric and also one more waste bin.
County Councillor Down was asked to contact MCC Highways regarding the path falling away at the entrance to Mathern near the Texaco garage.
Local Police carried out surveys for the new initiative VOICE.

Next Coffee Morning to be arranged for October when local organisations will be invited.

94/14 HIGHWAYS
The following issues were discussed:

• Barn Lane drains still blocked
• Unplanned works at Crick, now encroaching onto motorway

95/14 COUNCILLORS’ REPORTS/CLERK’S REPORT

a) One Voice Wales
Next Meeting Thursday 16th April. Apologies to be sent

b) GAVO(Gwent Association of Voluntary Organisations)
Application forms for Best Kept Village received. Clerk to complete and submit.
Councillor Mc Hugh to assist with maps which GAVO requires.
Councillor Morton to arrange for the judge for the Community Council’s Best Kept Garden (as seen from the road) competition to be confirmed and date for judging to be agreed.

c) Footpaths
No problems have been reported.

d) School Governors’ Meeting
Councillor Oakes has been elected to the Dell School’s Exclusion Committee, which has three members.

e) Risk Assessments
Councillor Ovenden has carried out her assessments – she will contact a local carpenter to ask him to carry out the works needed on the bench in Mounton.
Councillor McHugh and Harris to complete their assessments.
Clerk to obtain a quote for a new noticeboard for Pwllmeyric.

96/14 County Councillor Down left the meeting to attend Shirenewton’s Meeting.

PLANNING APPLICATIONS
(i) New submissions
DC/2015/0265 Erection of 45 sheds for use in association with the existing caravan site – part retrospective – St Pierre Country Park. NO OBJECTIONS NOT IN OR AREA.
DC/2015/00247 – Construction of a ground-mounted solar photovoltaic (Pv) generation project and associated works – Oak Grove Farm, A48 Crick to Parkwall Roundabout – REFUSED.
Councillors feel that this site is in open, unspoilt countryside, the visual attraction of which will destroyed by an industrial solar farm. They strongly feel that such a development is undesirable and should be resisted because of its intrusion into this rural area (against Policy EP1).

(ii) Decisions and appeals – None
(iii) Enforcement – Crick
Councillor Harris has received communications from MCC Planning Enforcement and National Resources Wales who have issued two waste exemptions on the site without our knowledge. Councillors are very unhappy that no planning permission has been obtained and are now seeking County Councillor Down’s help with ensuring that the appropriate planning is applied for.

MCC Enforcements have confirmed that no application for works has been submitted. Clerk to ask Shirenewton CC if they have received any complaints re. the site.

Councillor Merrett to speak to Nick Ramsay AM regarding the matter.
97/14 FINANCIAL MATTERS

March Budget
101484 82.50 Village Hall Rent
101485 26.35 M J Trading
101486 175.20 Griffiths Signs
101487 500.00 S Hodges
101488 13.34 J Kelley
101489 10.00 Coffee Morning

April Budget
101490 457.75 J Kelley – Salary
101491 108.61 Paye
101492 400.00 Mathern Church
101493 200.00 Mounton Church
101494 200.00 St Pierre Church
101495
150.00 J Kelley (Home use Fee)

End of the financial year. Clerk to complete year end accounts.
Annual Insurance received £371.03 – Clerk to pay.
98/14 CORRESPONDENCE AND FORTHCOMING MEETINGS

Open meeting Wednesday, 22nd April. Planning meeting for village Fete – 8pm at Mathern Athletic Club.

Accounts system update from Rialtas/Windows 7 update/2003 to make compatible.

99/14 OTHER MATTERS FOR DISCUSSION

• Works have now been completed at St Tewdric’s Well – contractor has been asked to tidy path edges before payment of £500 is made.

• Banners for Village Hall ready for collection. Councillor Merrett to arrange.
100/14 DATE OF NEXT MEETING
Monday, 11th May 2015. 7pm. Annual Community Meeting followed by normal monthly meeting.

March 2015

MATHERN COMMUNITY COUNCIL

MINUTES OF THE MEETING OF MATHERN COMMUNITY COUNCIL HELD ON
9th March 2015

Present: Cllr D Merrett – Chairman
Cllr C Ovenden
Cllr F Sainsbury
Cllr C Morton
Cllr C Oakes
Cllr N Bailey

In attendance: Clerk Jane Kelley
Andy Jones – Police

81/14 PROCEDURAL ITEMS
(i) Public comment

None
(ii) Police report

19/2/15 – Report of two males acting suspiciously at St Pierre Hotel. They were noticed by staff and left soon after. The index number of the vehicle was taken and the car was stopped and the males inside searched later that day in the West Mercia police area. The vehicle was confiscated as the driver was driving with no insurance.
2/3/15 – Report of two known male shoplifters in Pwllmeyric Garden Centre. They were noticed by staff who called us. No offences on this occasion.
Please continue to be vigilant and report any suspicious activity at the time by calling 101 or 999 if you deem it an emergency.

PACT meetings have been disbanded and from March a new scheme has been introduced called Your Voice. Questionnaires will be circulated to the public every 4 months and the main concerns highlighted from these will be investigated.
(iii) Apologies
Apologies were received from Councillors Harris and McHugh

(iv) Declarations of interest
There were none

(v) Minutes of previous meetings
The minutes of the meeting held on 9th February 2015 had been circulated with the agenda. They were agreed as true and accurate.
82/14 COUNTY COUNCILLOR’S REPORT
No report available

83/14 PROGRESS REPORT ON ITEMS FROM LAST MEETING
(i) Sewerage pipes, Mounton
County Councillor Down chasing

(ii) Signage for Mathern Athletic Club/Cyclist warning signs

County Councillor Down chasing

(iii) Banner for Mathern Village Fete.
Each banner will cost £43.80 Councillors agreed to donate four, printed with each date, to the Village Fete Committee. These to be paid for from the rent budget as, on review, funds which can be spent are available here.
Clerk to order these banners from Griffiths Signs in Rogerstone.

(iv) Barn Lane – scalpings

Councillor Merrett to contact MCC Highways to ask them to meet on site to discuss this matter further. The condition of the lane is now very poor.

(v) Winners plaque for the Pwllmeyric – Wales in Bloom

Councillor D Merrett to contact MCC Highways to investigate if their permission is required to fit a plaque on the “Pwllmeyric” signs at the entrance to the village.

(vi) Monmouthshire Housing re. clearing of garage area – Bailey’s Hay.
County Councillor Down chasing.

(vii) Feedback Lower Wye Area Committee.
There was none

84/14 HIGHWAYS
The following issues were discussed:

• Mud on roads throughout Mathern
• Barn Lane condition – site meeting to be agreed
• Street lights on all day and night – top of Mounton Road
• Lighting – entrance to St Pierre Hotel/Golf Course
• Road configuration at entrance to St Pierre Hotel/Golf Course

85/14 COUNCILLORS’ REPORTS/CLERK’S REPORT

(i) One Voice Wales
No meeting arranged – Annual Subscription Paid

(ii) GAVO
Clerk to chase application forms GAVO (Gwent Association of Voluntary Organisations).

(iii) Footpaths
No reported problems

(iv) Dell School Governors’ Meeting
Councillor Oakes has attended numerous compulsory training courses. A full Governors’ meeting is to be held on Tuesday 10th March.

86/14 PLANNING APPLICATIONS
(i) New submissions
DC/2015/00144 Telecommunications Notification – St Pierre Golf Course – Approved

(ii) Decisions and appeal
None

(iii) Enforcement
Councillor Harris has received communications from MCC Planning Enforcement and National Resources Wales who have issued two waste exemptions on the site without our knowledge. Councillors are very unhappy that no planning permission has been obtained and are now seeking County Councillor Down’s help with ensuring that planning is applied for.
78/14 FINANCIAL MATTERS
Payments as listed in the agenda were approved.
101479 102.00 C M Maintenance
101480 47.11 3 Months phone
101481 457.75 J Kelley
101482 108.61 Paye
101483 40.62 2 Months internet
101484 82.50 Village Hall Rent
Financial summary of budget to spending was circulated with the Agenda.
Councillors were happy with this. Still to be paid are the works at St Tewdrics Well and the Village Fete banners. Councillors gave consideration to the installation of two dog waste bins, one at each end of Mathern village. This to be discussed at the Coffee Morning on the 28th March. Clerk to obtain quotes for the installation and emptying of these.

88/14 CORRESPONDENCE AND FORTHCOMING MEETINGS
Coffee Morning: Saturday 28th March at 10.15 – 12.00 Mathern Village Hall

Clerk to also invite David Davies MP. Local police have been invited.

Brown Community Volunteer Bags renewal – 31.03.2015

Clerk has registered this and they will be delivered shortly.

Church Magazine to resume publication in April. Contributions would be appreciated to oldfield-rout@btinternet.com

Clerk to send the police report

89/14 OTHER MATTERS FOR DISCUSSION

A copy letter dated 15th February, has been received from a Caerwent resident in respect of artillery fire taking place before 5am on a Sunday morning. The comments of the email were discussed and Councillors felt that, as MoD’s response confirmed that the matter was being investigated and no further issues had been reported, no action was required.

Councillor Ovenden distributed a page from the Welsh Assembly Government White Paper local Government reform document. She asked Councillors to read this and let her have any comments before or at the next meeting so that she can respond on behalf of the Council. Clerk to forward the paper to Councillors who were unable to attend the meeting.

Clerk to distribute Risk Assessment forms to Councillors Ovenden, Harris and McHugh for Mounton, Mathern and Pwllmeyric as last year.

It was reported that a drainage ditch on St Pierre Golf Course was contaminated. Enviromental Health are aware of this

80/14 DATE OF NEXT MEETING
Monday, 13th April 2015. Meeting ended at 8.00