Minutes

January Minutes 2015

MATHERN COMMUNITY COUNCIL

MINUTES OF A MEETING OF MATHERN COMMUNITY COUNCIL HELD ON 12 JANUARY 2015

Present: Cllr C Ovenden – chairman
Cllr F Sainsbury
Cllr C Morton
Cllr C Oakes
Cllr D Harris
Cllr J Harris

In attendance: PCSO S Parker
Cllr G L Down

In the absence of the Clerk, County Cllr Down took minutes of the meeting.

61/14 PROCEDURAL ITEMS
(i) Public comment
None

(ii) Police report
The Police report covered the period 10 November 2014 to 11 January 2015. Incidents reported were:
13/11 – An accident between a vehicle and a moped occurred on the A48 at the brow of the hill, as the moped went into the back of the vehicle. The Police and an ambulance attended. No life threatening or life changing injuries occurred.
19/11 – A sound level monitor was stolen from a plot of land in Mathern. The meter was left unattended, but secured to a fence by a chain. The chain was cut and left in situ. There was no CCTV or witnesses to the incident.
22/11 – A drive-off worth £31.53 of fuel was stolen from Petrol Express, Pwllmeyric. CCTV was obtained.
24/11 – School youths were throwing stones at passing vehicles from the top of a bus stop in Pwllmeyric. The youths ran away but were by the head teacher and dealt with by the School Liaison Officer.
06/12 – A male was disturbed breaking into a shed at a property in Pwllmeyric. The male was caught and detained by the Police.
09/12 – At 0740hrs in Mounton, a suspicious male in a dark Volvo estate pulled up and was taking photographs. The caller approached him to ask what he was doing, and he replied “taking pictures” before heading off. No index number was taken by the caller so we were unable to trace the vehicle.
09/12 – An accident between a motor vehicle and a motorcycle occurred on the A48. The motorcyclist was knocked off their bike. Details were exchanged. No complaints and no offences committed.
10/12 – A suspicious vehicle was seen driving down the lane beside the Church in Mathern, towards the water pumping station. Police attended but there was no vehicle seen. The index number obtained by the caller was incorrect, so we were not able to trace the driver.
10/12 – A youth from a local school attended at a property in Mathern. Police attended and returned the boy to school.
20/12 – An alarm was activated at a farm in Pwllmeyric. Police attended to find that it was a false alarm.
30/12 – At a property in Mathern (approx 1600hrs) 3 males approached the caller at his home via his back door, to enquire about rabbiting in the area. No vehicles, dogs or other equipment were apparent. Intelligence was submitted.

Members received the report and raised further issues:

• A member reported that there was evidence that someone had been sleeping rough in a shed in Pwllmeyric. The incident was not reported. It was requested that similar incidents be reported for intelligence purposes.
• There were reports of youngsters parking at Moynes Court driveway and leaving litter. They had been approached by residents. Members of the public were cautioned to be careful for their own safety, and to take index numbers and report incidents to the Police.
• Police were requested to monitor vehicles leaving the re-opened New Inn because of the dangerous junction with the A48.

Members noted that, in future, the Police would be attending only alternate meetings of the Council.

(iii) Apologies
Apologies were received from Cllrs Merrett , McHugh and Bailey

(iv) Declarations of interest
There were none

(v) Minutes of previous meetings
The minutes of the meeting held on 9 November 2014 had been circulated with the agenda. They were agreed as true and accurate (Proposed Cllr D Harris; seconded Cllr C Morton).

The minutes of the finance meeting held on 1 December 2014 were agreed as true and accurate,. Subject to noting Cllr Merrett as having chaired the meeting (Proposed Cllr D Harris; seconded Cllr C Morton).

62/14 COUNTY COUNCILLOR’S REPORT
Cllr Down presented his report. He explained that there had been a number of public meetings to explain the County Council’s budget proposals. He explained that the ruling administration proposed to increase council tax for 2015/16 by 4.95% over the previous year. Amongst the proposed savings were to cease supplying grey refuse bags. Households would still be limited to two bags per fortnight, but would be expected to supply their own bags. The weekly nappy/hygiene collection would be stopped. A key issue of interest to the community would be to increase the distance from home to school for free transport purposes (to 2 miles for primary pupils; 3 miles for secondary pupils). Members discussed this proposal and resolved that, if implemented the Council should write to the County Council and point out that, because of the A48 and A466, there is no safe walking route from the community to either The Dell or Chepstow Comprehensive.

Members asked about progress with the proposed reorganisation of local government, and were advised that there has been none.

63/14 PROGRESS REPORT ON ITEMS FROM LAST MEETING
(i) Sewerage pipes, Mounton
There has been no progress in dealing with this matter. It was reported that there had been a recurrence of raw sewage being discharged. Cllr Down agreed to report the matter to Natural Resources Wales.

(ii) Signage for Mathern Athletic Club
Cllr Down reported that he had again taken this matter up with Highways. He asked Members to clarify their request for cyclist warning signs and was advised that there was a concern about the downhill speed of some cyclists.

(iii) Street lighting under motorway bridge
This matter had now been resolved.

(iv) Leaves at garages, rear of St Tewdric’s Place
Monmouthshire Housing Association denied responsibility for clearing leaves on the site. Cllr Down agreed to contact the Chief Executive of MHA about the issue. It was reported that a quote had been received from the County Council for undertaking clearance of leaves twice at £121.80 per time.

(v) “What’s On” leaflets
No progress

(vi) Banner for Mathern Fete
The dimensions of the proposed banner are to be advised to Cllr Sainsbury

(vii) Drains/road sweeper, Mounton
It was reported that the roads had been swept and that the drains would be cleared on the next run.

(viii) St Tewdric’s Well – quote for new pathway and remedial works
A quote would be forthcoming shortly, and provided to the Clerk.

(ix) Winners plaque for the Welcome to Mathern sign
In the absence of Cllr Merrett, it was agreed to defer this matter to the next meeting.

(x) Rhewl solar farm application
Cllr Down reported that the application had been refused by the Planning Committee. He reminded Members that the applicants had a right of appeal although he was not aware of any such appeal having been made.

(xi) Scalpings in Barn Lane
It was reported that the condition of the Lane remained poor, and that the drain above the Athletic Club was blocked. It was believed that flooding under the motorway bridge was attributable to water flowing down the Lane. Cllr Down agreed to investigate and take up the issue with Highways.

(xii) Planning application for a wind turbine at Mathern Palace Farm
No application has yet been made.

64/14 HIGHWAYS
The following issues were discussed:

• The provision of a village entry sign for Pwllmeyric in Chapel Lane was noted. Some concern was expressed at the height of the sign.
• The blocked drain in Barn Lane.
• A Member asked whether anything could be done in terms of maintenance of the willow trees at the approach to Mathern.

65/14 COUNCILLORS’ REPORTS/CLERK’S REPORT
(i) One Voice Wales
A meeting was due to be held in the near future and Cllr Sainsbury would attend.

(ii) GAVO
It was reported that GAVO have advised that they would consider rotating the dates for judging. It was agreed that they should be reminded closer to the time of the 2015 judging.

(iii) Footpaths
There had been no response to requests for a new footpaths volunteer.

(iv) The Dell School Governors
Cllr Oakes had been appointed to the Governing Body as the minor authorities’ representative. She reported that she had attended her first meeting and that the proposed new admissions criteria was amongst the issues discussed. Cllr Oakes was requested to provide a list of the dates of future meetings and to report back to the Council.

66/14 PLANNING APPLICATIONS
(i) New submissions
• DC/2014/01444 – Non Material Amendment in relation to planning permission DC/2014/00877: It was agreed that the Council has no objection to the amendment as far as it goes, but remain of the view that the development as a whole is out of keeping and recommends that the dry stone wall should be extended into Chapel Close.
• DC/2014/01515 – Modification or removal of condition – the variation of condition 1 is sought to extend the time period within which can commence by a further 5 years DC/2010/00230, Stable Block, Wyelands Estate: It was agreed that the Council has no objection to this application.
• DC/2014/01498 – Planning permission to install a pipework array within paddock to serve ground source heat pump within adjacent dwelling, Land adjacent to the Old Gym, Mounton House: It was agreed that the Council has no objection to this application.

(ii) Decisions and appeals
None notified

(iii) Enforcement
A Member raised a question about the banners which had appeared at the entrance to Wyelands Estate advertising the property as a wedding venue. County Cllr Down agreed to query this with the Planning Department.

Concern was raised about developments at Crick. There had been no further response from the Planning Department and yet it appeared that the land was being reshaped. There had been no planning application for the signage.

67/14 FINANCIAL MATTERS
It was reported and noted that a further instalment of the annual precept, amounting to £5,360, had been received.

Payments as listed in the agenda were approved.

It was noted that the Clerk was entitled to a pay increase as set by the National Joint Council for Local Government Services. The Clerk is currently on spinal point 26. A non-consolidated payment to employees had also been agreed and a payment of £100 had been made to the Clerk.

68/14 CORRESPONDENCE AND FORTHCOMING MEETINGS
Confirmation had been received from Monmouthshire County Council that the Community Council precept for 2015/16 had been set at £16,080.

69/14 OTHER MATTERS FOR DISCUSSION
It was agreed that a coffee morning, to which Nick Ramsay AM could be invited, should be placed on the agenda for the next meeting for discussion.

Members wished to record their thanks to the clerk for organising the Christmas Lunch.

70/14 DATE OF NEXT MEETING
Monday, 9 February 2015.

November 2014 Minutes

Meeting Monday 9th November 2014

Present:
Councillors Dave Merrett
Carolyn Ovenden
Frank Sainsbury – Left the meeting at 8.15
Christine Morton
Martin McHugh
Carole Oakes
David Harris

County Councillor Down – left the meeting at 7.45
Clerk Mrs Jane Kelley

Public- Two
Police-Two

51/14 (i) Public Comment

Two members of the public gave a presentation on a Planning application they will shortly be making to Monmouth County Council. This is for a single wind turbine to be sited at Mathern Palace Farm. The application is expected to be placed with MCC in 4 weeks time. By then, the applicants hope that various surveys required by Planners will have been completed.

The Community Council was told that, if the application is successful, the applicants will donate £10,000.00 per year for the next 20 years to the local community for its benefit.

A temporary road structure would need to be built across fields below the motorway bridge. This would carry the wind turbine and building equipment on to the site. The turbine itself would be 60 metres high and 45 metres diameter and would be sited less than 1.4 miles away from some residential properties. (By law, for health reasons, 1.4 miles is the closest such a turbine should be to any dwelling)

Councillors thanked these members of the public for their presentation. They suggested that a public meeting should be organized after the application is submitted to M C C. Local residents could then learn directly about the proposal, ask questions and pass comments on it.

II) Police Report
Mathern, Pwllmeyric and Mounton incidents between 13th October and 10th November 2014.
16/10 – burglar alarm activated at the New Inn, Pwllmeyric. All in order, unknown reason for activation.
19/10 – burglar alarm activated at Chepstow Garden Centre. Set off in error by staff.
21/10 – report of a distressed female on Pwllmeyric Hill. Before Police arrival, she was seen to go off in a red car driven by an older female, no further details.
29/10 – pedal cycle moved from the side of the road on the A48 near Mathern. It looked brand new. When officers came to collect it, it had gone!
30/10 – secure outbuildings broken into on a private estate in Pwllmeyric. Garden equipment stolen.
05/11 – report of two males selling door to door in the “Cold Calling Control Zone” in Pwllmeyric. They had gone prior to officers attending.

iii) Apologies

Councillor N Bailey.

iv) Declaration of Interests:

LDP: Councillors Sainsbury and McHugh.

v) Minutes of Previous Meeting

The Minutes of the meeting held on 13th October 2014 were circulated with the agenda. These were agreed as true and accurate.

52/14 County Councillors Report

• County Councillor Down reported that road surfaces in Mounton, Hayesgate and Barn Lane were very bad and that this matter was being looked into by the Highways Department.

• There have been further developments concerning the application for a photovoltaic park at Rhewl Farm. Originally, the Planning Committee had refused this, partly due to the comments from the Wye Valley Area of Outstanding Natural Beauty (AONB). These comments concerned the size of the development. The planned size of the park has now been reduced and, as a result, the AONB now say that the application is in line with Best Practice. The Planners decision has now been deferred until full details are received from the Chairman of the AONB, Mr. A Baker.

• MCC Budget proposals have now been issued.

• It has come to light that M C C has no set policy with regard to planning applications for renewal energy projects.
It has been recommended that such a policy should be introduced

53/14 Progress report on actions from last meeting

1)Sewage pipes, Mounton.
Investigation still ongoing. To be discussed at the next Flood Forum meeting which is to be held in late November.

2) Signage for Mathern Athletic Club
Signage to the Athletic Club is needed as emergency vehicles are having trouble finding the site. County Councillor Down chasing this on our behalf.

3) Barn Lane – Mathern

Scalpings have been used to level the pot holes. However, Councillors do not feel that this is an adequate repair and will watch the surface so that it can be reported if further repair work is needed.

4) Road Sweeper – all three villages.

M C C has confirmed that all three villages are due to be swept. Mounton drains are very full and silted up. This has been reported back to M C C

5) Street Lighting under Motorway bridge – Mathern

Light still not working. Clerk to report once more to One Stop Shop.

6) “What’s On” leaflets- any feedback from Clerk and County Councillor Down re other local council’s editions?

No response from Magor and Undy Clerk re. details of costings. Clerk to chase.

54/14 Highways

• Leaves need removing – garages, Baileys Hay
• Grit bin outside Strathearn, Mathern is broken.
• Works carried out by Western Power in Mathern – reinstatement of pavements is poor. Joints not sealed.
• Drain covers, Barn Lane/Chapel Lane breaking away
• Drains, Mounton Village, need emptying

55/14 Councillors’ reports –

a)One Voice Wales –
No Meeting held
b)GAVO – Best Kept Village – Any response re judging dates?
No response. Clerk to chase.
c)Footpaths – Any response re new volunteer?
No response. Clerk to chase.

56/14 Planning

a)New Submissions

DC/2014/01210 Planning permission – Construction of new headwall to existing culvert plus new landscaped bund. Iceni – Home Farm Mathern Road.

COMMENTS – Approved

DC/2014/01219 Planning Permission – Remove roof from dormer bungalow and construct second storey plus two storey end extension – The Conifers, Pwllmeyric.
COMMENTS – Approved

b)Decisions and Appeals
DC/2014/00877 Amended Plans – 7 Chapel Close – removal of boundary conifer hedge and installation of retaining wall and fence –
Delegate Panel Approved

Councillors to check on internet as amended plans not received by Clerk. They will then instruct her as to how they wish to respond.
(Council’s response for amended plans scanned on to system – 14th October.)

b) Enforcement – Site near motorway bridge, Crick. DC/2012/00978
MCC Enforcement still investigating.

Lady Mill, Mounton – MCC Enforcement investigating.

57/14 Financial Matters

Receipts and payments for October/November

Receipts – VAT Refund £339.10

Payments:

101456 102.00 Stock It Solutions
101457 406.40 J Kelley – Salary
101458 101.65 PAYE
101459 101.00 Society of Local Council Clerks
101460 25.00 Royal British Legion

58/14 Correspondence and Forthcoming Meetings

Possible vacancy for Mathern Community Councillor to become Governor at The Dell School. (Due to resignation of Governor from Chepstow Town Council.)
Clerk to enquire further details of the position, including the number of meetings per year a Governor should attend.

Letter from Nick Ramsay AM (attached) re. the opportunity to discuss the possible devolution of tax raising powers to the Welsh Assembly Government.
Clerk to contact him and ask for a meeting to be arranged for the end of January/February 2015. Councillors felt a public meeting might be most appropriate.

New Chief Inspector for Chepstow – meeting, 8th December.

Clerk and Chairman to attend – venue, time to be confirmed.

Training programme

Clerk and Councillor Ovenden to attend Health and Safety Training Course run by One Voice Wales.

Charter Liason Meeting, Thursday 27th November. Clerk and Councillor Ovenden to attend at County Hall Usk.

59/14 Other Matters for discussion

Clerk to write to Mr Kibby thanking him for cutting the hedge at the rear of the war memorial.

Clerk to contact MCC Highways to ask for warning cycle signs to be erected in Mounton and Barn Lane.

Annual Christmas Lunch booked for Sunday 7th December at the Millers Arms in Mathern. Clerk to invite Chris and Carol Wheeler who maintain the War Memorial for the Council. Also Gregg and Moyra Howell, Robin and Jackie Lewis, Norman and Jean Stephens who work so hard on Wales in Bloom projects. Chairman to invite the new owners of Mathern Palace Philip and Helen.;
Meet at 1.30pm to eat at 2 pm. £18.00 per head. Clerk to collect menu choices and monies. There is live Jazz in the pub from 4 pm – Robin Reece Jazz band.

60/13 Date of Next Full Meeting: 12th January 2015 at 7 pm.
Carolyn Ovenden to Chair

Financial Meeting to be arranged Monday 1st December at Strathern Mathern

Meeting ended at 9 pm

Financial Meeting December 2014

MINUTES of MATHERN COMMUNITY COUNCIL FINANCE MEETING

MONDAY 1st December 2014

Present: Councillors – Merrett, Ovenden, Harris, McHughs
Clerk – Jane Kelley

Apologies: Councillors Bailey, Morton, Oakes, Sainsbury

1) Review of current Budget – 2014/15. Discussion on surplus funds not yet allocated:

On reviewing the current budget, councillors agreed that surplus funds should be allocated to various causes within the villages, as follows:

• A Grant of £25.00 to the bugler at the Remembrance Service if Mathern Church has not already made a donation.

• An advertising banner to be purchased for the Mathern Village Fete. Approximate cost – £100. After discussing this with the Fete committee, Clerk to ask Councillor Sainsbury to arrange to obtain the banner.

• Provision to be made for road signs which MCC may not replace. (Mathern Athletic Club/ warning of cyclists).

• St Tewdric’s Well – new pathway and any other works needed to ensure that it is kept in good order.

• The bench in Mounton to be rubbed down and stained.

• A Wales in Bloom winners plaque to be obtained for the Welcome to Mathern entrance sign.

• Any remaining reserves will be used for future village projects such as a village newsletter which it is hoped will be produced next year.

2) Budget Setting 2015/16

Councillors unanimously agreed that the Budget for 2015/16 should be set at £16080.00.
This means that the precept remains the same as last year. (Comparison figures were obtained from the “Budget Detail by Centre” section of the Community Councils financial computer programme.). It was also agreed that some funds should be carried forward in case planned works are not completed in this financial year.
The carried forward amounts were deducted to ensure that monies were not requested twice.

• New projects: it is hoped a newsletter can be produced (see above).
• Mathern Church to receive £400.00 grant for graveyard maintenance
• Mounton and St Pierre Churches to receive £200.00 each, as above.
• Provision for village upkeep because Monmouthshire County Council are reducing services e.g. provision for road sweepers/litter picks.

3) General discussion re. proposed wind turbine erection at Mathern Palace Farm – any actions we need to set.

Clerk to work with Councillor Harris to produce a poster to be placed on all notice boards in the community and on our website. This poster to explain that the Community Council has been approached with details of a future proposed Wind Turbine planning application. A web-site link to the booklet handed out at our meeting in November to be made available. As the application has not yet been submitted to M C C, we can do no more than make public aware of details contained within that booklet.

4) Planning Application

DC/2014/01333 – Modification or removal of condition – St Pierre County Park
Removal of condition 5 attached to planning permission M7740 (dated 9th May 2003) which relates to the requirements for the local planning authority’s prior approval of the proposed siting, design and appearance of any structures, buildings, fences and other means or enclosure, TV aerials and hard surfaces incidental or ancillary to the use of the caravans stationed on the Site. – Refusal
Comments – It is important that we keep control of the visual impact of this site.

DC/2014/01319 – Outline planning permission – The Rowans, Bayfield Road, Pwllmeyric. – Approved
Comments – Renewal of previous application

5) Councillor Carole Oakes has met the Headmaster and Chair of the Governors of the Dell School. She is happy to be nominated as our co-opted member on the school’s Board of Governors. Her decision was unanimously supported by Councillors and the Clerk will now notify Ann Holloway the Chair of the Governors at the Dell School that she is willing to take up the position.

The meeting closed at 9.00 pm

Next full Community Council meeting: January 12h 2015. 7pm. Village Hall

Minutes October 2014

Meeting Monday 13th October 2014

Present:
Councillors Dave Merrett
Carolyn Ovenden
Christine Morton
Martin McHugh
Jayne Harris
Carole Oakes
David Harris
Frank Sainsbury

County Councillor Down
Clerk Mrs Jane Kelley

Public- None
Police-Two

41/14 (i) Public Comment

None

II) Police Report
Mathern, Pwllmeyric and Mounton incidents between 9th September and 12th October 2014.
01/10 – Suspected thief from the area, thought to be in St Pierre, booking accommodation. Police attended and a male was arrested in connection with thefts at St Pierre and similar offences in other force areas.
29/09 – Female was spoken to by 2 males in a white van, whilst she was running through the village. She was unable to hear what they said to her and she ran off toward her house. Caller just wanted this logged for information. Noted by ward officer.
26/09 – Report of 2 school children throwing berries at the gardener, at a house in Pwllmeyric. The youths ran off in the direction of the school in Pwllmeyric.
22/09 – Alarm going off at a farm in Pwllmeyric. Police attended to find everything in order and that it was a personal attack alarm, activated accidently.
19/09 – Report of 4 males on Vespa motorcycles on the A48. Caller thought one was carrying a gun. No specific area of direction for police to attend so observations were passed.
16/09 – Report of dangerous driving at the junction of Chepstow Garden Centre on the A48. Driver traced and given words of advice.
15/09 – A white sports bag containing an empty X-Box package, was found in a hedge in Chapel Lane. No burglaries had been reported but bag is being held in the police station at the moment, in case any reports are forthcoming.
11/09 – Camper van broken down on the A48. Recovery arranged by driver.
10/09 – Report of 2 young males kicking and screaming at the entrance of St Pierre. The youths were being returned to their school by teachers after skipping lessons.

The new Chief Inspector for Chepstow introduced himself. He is Giles Rowland and has been in office since May. However he is now being transferred and a new inspector, D Morgan, has been promoted to look after Chepstow. A short discussion concerning local crime took place.

County Councillor Down asked if a quarterly report of crime could be produced within our community. This was agreed and will be forwarded on an ad hoc basis.

iii) Apologies

Councillor N Bailey

iv) Declaration of Interests:

LDP: Councillors Sainsbury and McHugh.

v) Minutes of Previous Meeting

The Minutes of the meeting held on 10th September 2014 were circulated with the agenda. These were agreed as true and accurate.

42/14 County Councillors Report

The planning application for a photovoltaic park on land belonging to Rhewll Farm has been refused by the MCC Planning Committee. This is against Planning Officers advice. The application will now go back to committee for their final decision.

The 2015 County Council Budget reduction is now set at 4.3%, mainly due to Welsh Government provision for improvements in NHS services. The Education budget is ring- fenced. A number of public consultation events are being held within the area and there has been mixed attendance figures to those events which have already taken place.

County Councillor Down to chase signage improvements to Mathern Athletic Club as once again an ambulance was unable to find its location.

43/14 Progress report on actions from last meeting

1)Sewage pipes, Mounton.
Investigation still ongoing. To be discussed at the next Flood Forum meeting which is to be held in late November.

2) Willow Trees – entrance to Mathern

Trees have been cut back and made safe. Councillors to keep on eye on this, as they still consider them to be unsafe.

3) Possible annual “What’s on” leaflet as mentioned in County Councillor’s Report in September.

Councillors feel that this would be a good way of advertising the clubs and events within the Villages.
Annual cost considered to be £600.00 for printing/design.
Clerk and CC Down to investigate other local councils who produce a booklet. Suggested a small sub committee is then formed to work on items for inclusion and a dedicated person to obtain advertising material to offset again printing costs.

4) Response re. the Williams Report and Dr Del Williams’ response on behalf of One Voice Wales.

Response sent from Mathern CC, copy attached. Clerk to email One Voice Wales to thank Dr. Williams for hisr comprehensive and appreciated response to the report.

5) Hedge – Rear of War Memorial

Work now completed by Mr Kibby.

44/14 Highways

Councillor Merrett had an on site meeting with an MCC Highways representative to discuss the state of the road surface in Barn Lane. It was agreed that MCC would put scalpings down as a temporary fix and review this road in the New Year.

• Clerk was asked to clarify how often road sweepers were used within the community.

45/14 Councillors’ reports –

a)One Voice Wales – Meeting 16th October 2014
Meeting has been cancelled. No new date available.

b)GAVO – Best Kept Village – Results attached
Mathern won Best Kept War Memorial category.

All other village results were disappointing. Clerk to contact GAVO to ask if judging could be later in June when the planting has been completed.

Clerk was given the War Memorial winners plaque to be passed on to the Village Hall committee for them to display inside the hall.

Clerk asked if alternative maps could be produced before next years competition as GAVO always comment negatively on the maps which we give them. It was suggested that the Clerk investigate using the maps produced with the LDP.

c) Footpaths

A new Volunteer, Neil Grant from Hayesgate, has come forward. The Clerk has given his details to MCC Countryside so that they can give him information about the role and the training required.

46/14 Planning

a)New Submissions

DC/2014/00877 Amended Plans, 7 Chapel Close – Removal of boundary conifer hedge and installation of retaining wall and fence.

COMMENTS – No details of the amendments have been received. Clerk to ask Planning for full details.

DC/2014/001020 Planning Permissions – 20mw gas fuelled capacity mechanism embedded generation plant to support the National Grid – Caerwent Lane, Mathern –
Refused. Screening would be needed to reduce visible impact on entrance into Wales. When approaching Chepstow from the Second Severn Crossing, drivers and their passengers would be looking directly down on to the proposed development which makes screening difficult.
In addition, there are no details of overhead transmission cables. Are any proposed or will all services be underground? A visual impact assessment should be completed.
DC/2014/001173 Planning permission Demolition of existing conservatory. To be replaced with a garden room with lantern roof. Laburnum Cottage – Approved

b)Decisions and Appeals

None.

b) Enforcement – Site near motorway bridge, Crick. DC/2012/00978

Councillors asked the Clerk to contact MCC Planning re. the above application. This was for in-fill and a return to agricultural use of the land. However, a sign is now in place advertising waste management works. Councillors would therefore like this to be investigated to check that original planning conditions are being kept. Large numbers of lorries are entering the site and there are no wheel-wash facilities. This means that the road is sometimes dangerously muddy.

47/14 Financial Matters

Receipts and payments for September/October

Receipts –

Payments:

Receipt £30.00 Wales Audit Office 17/09/2014
101448 24.49 Best Kept Village Prizes/engraving
101449 45.93 3 months internet use
101450 17.55 Postage
101451 246.00 External Audit
101452 514.78 J Kelley – salary
101453 128.75 PAYE
101454 180.00 John Reece (Hedge trimming Mathern Road/Chapel Lane)
101455 54.00 Stock it Ltd -Dropbox

Drop Box installed.

External Audit completed.

48/14 Correspondence and Forthcoming Meetings

• Wales in Bloom Results

Mathern won their category in the Wales in Bloom competition. Councillors wish to thank all involved as this is an amazing result. Well done, All!!

• Clerk distributed an “ Adopted Local Development Plan” leaflet to all councillors. This is a summary of the Plan adopted in February 2014

The full LDP can be viewed on the Council website www.monmouthshire.gov.uk/planning
Also at One Stop Shops in Abergavenny/Caldicot/Chesptow/Monmouth
To purchase a paper copy pf the LDP please contact the MCC Development Plans Team.

49/14 Other Matters for discussion

• Our annual Service of Remembrance will be held at the War Memorial on Sunday, 9th November 2014 at 10.15am.

• Also Service of Remembrance at St Tewdrics Church, Mathern at 6 pm on Sunday November 9th

• Presentation from Martyn James re. possible future development of wind turbines in Mathern will be arranged for the next meeting. Mr. James will attend with his architect. Chairman D Merrett to contact.

• Councillor Harris to contact Millers Arms concerning our annual Christmas meal .Preferred date – Sunday 7th December, for lunch.

• Street lights under the motorway bridge still not working. Clerk to contact One Stop Shop.

50/13 Date of Next Meeting: 10th November 2014 at 7 pm.