Minutes

Notes from Coffee Morning

COFFEE MORNING 25TH MARCH 2017
PRESENT: 33 PUBLIC MEMBERS
COUNTY COUNCILLOR DOWN
COUNCILLORS OVENDEN, MERRETT, SAINSBURY, HARRIS
Clerk Jane Kelley
Notes
All were thanked for attending. Good to see so many new faces.
County Councillor Down circulated plans which MCC have drawn up re widening the gap in middle of the road by using hatching markings. This would narrow the carriageway and help reduce the speed on Pwllmeyric Hill. These yellow markings would be from just past Mounton House turn off to the New Inn Public House.
Previously, the Police have always said they wouldn’t support a speed restriction on this road but now say they will if the above amendments are carried out.
If was noted that:
Racing cars need enforcement and these changes would not put a stop to this type of driving.
Dangerous and careless drivers will always be present.
It was suggested that signage be erected in Pwllmeryric saying “Please drive slowly/carefully through our village.”
The hatching work is due to start after 1st April if residents are happy to support the scheme. All present were in agreement that it should go ahead.
(after the meeting a couple arrived who were cyclists and gave feed back against these changes)
They commented that hatchings in the middle of the road will push traffic towards the pavement – as they often walk into Chepstow and are already often close to wind mirrors from coaches and lorries – this would make it even more dangerous.
They suggested making it legal for cyclists to go Down Chapel Lane.
Create a wider pavement/cycle lane into Chepstow to make road narrower – joint cycle path.
They suggested a island by the bus stop would help – as visually impaired people live in Pwllmeyric and currently the crossing the road to the bus stop is very dangerous.
County Councillor Down advised that, should the planning for the 17 houses at Hill Farm be approved, he would push for the developer to fund a pedestrian cross ing near the entrance to the site.
Public were asked to contact the Clerk should they wish to become a speed volunteer within Mathern or Pwllmeyric – information obtained would be fed back to the police and re offenders would receive a letter or call from the police reminding them of the speed limit on this stretch of road.
Public were updated on situation re Solar Farm community benefit of £1000.00 per annum. Items suggested for its use at the meeting were:
Signage for Pwllmeyric
Raised Kerb at Texaco Garage
Markings on road near Mathern Day Nursery to help parking problems.
Signage for Barn Lane to reduce traffic dangers -Weight and Width signs could be installed
Road markings/ Keep Clear on pavement near house entrances by Mathern Day Nursery

The Public were advised that Monmouthshire County Council have a new App for smart phones where any problems within the community can be reported. The app is called MY MONMOUTHSHIRE

Public were updated on the situation at the Border Waste site at Crick. The Community Council met with MCC Enforcement and National Resources Wales (N R W) re. the ongoing un authorised quarrying works being carried there. This matter is ongoing and Councillors will continue to chase this for the residents of Crick.

County Councillor Down advised that he would not be standing for re election in May, All thanked him for the successful 18 years he had committed to the betterment of the community.

The public were asked where they would like the defibrillator (to be donated free, thanks to Chepstow Lions) which we hope to be installed in May. The options were the telephone box or the Millers Arms outer wall. The majority opinion was the Millers Arm should be the site for this. Councillor Merrett to speak to Mike (the landlord) to seek his permission for this.
Anyone interested in receiving First Aid training ( including use of defibrillator) to contact the Clerk.

Open Forum
Speeding traffic through Mathern Village – too many cars parked in centre of village especially around the traffic calming sites. – coming through the village from Barn Lane, cars are unable to pass safetly due to inconsiderate parking all along the carriage way.
Barn Lane traffic usage has increased greatly – speed needs to be reduced – suggested that a sign at both ends with weight and width restriction to be erected.
Pavement at Texaco very dangerous – County Councillor Down advised that this has already been agreed to be fixed when the work starts on Pwllmeyric Hill. This work would however, only be a thick white line painted to define the pavement.
Problem with cars parking in Bishops Mead – Parked there day and night. Cars from the nursery parents driving in and turning around – residents stated this was a senior citizen housing area and should have residents parking only/restricted entry.
(Another resident felt that the problem at the nursery was for a very short time in the day – morning and evening and that by marking roads, more traffic would use Bishops Mead as a turnaround area. (Some parents take two children to the nursery and therefore one child has to be got out of the car into the road). It was suggested that perhaps the owner of the school could put a polite word in documents issued to parents re parking and speed through the village as new childrens’ parents may be unaware of past problems with Nursery traffic and parking.
It was suggested that a flashing light be installed at Wyelands and Step a Side warning of the school.
Residents were reminded of the Charity of Charles Pratt Fund which is open for children in the village from age 4 – 25 who have resided in the village for 2 years or more.
Residents were invited to attend the next Community Council Meeting to hear a spokes man from the County Council update the community on grants that are available e for village clubs and amenity groups.
Next Coffee Morning October 2017

Minutes March 2017

MATHERN COMMUNITY COUNCIL

Minutes of the Council meeting held on Monday 13th March 2017
at 7.00 pm
at Mathern Village Hall.
Present:
Councillors:

C Ovenden Chairman
Councillors F Sainsbury, J Harris, C Oakes and C Morton

Also in attendance:
Clerk – Mrs J Kelley
2 Members of the Public

The Chairperson welcomed all to the meeting and thanked them
for their attendance.

89/16 PROCEDURAL ITEMS
(i) Public Comment

A member of the public again reiterated his concern for the material being used to reinstate the Border Waste site – he is very concerned about the environmental impact this is having and the public safety for motorway users as the stability of the material used is very unsafe.

He asked if, once MCC have received plans from the owners, would the decision made be that of the delegated committee or full planning committee.

The mud on the road from the site is extremely bad again.

ii) Visit by Community Police

Ward Report Sheet
Ward Mathern Community Council
13/2/17 to 7/3/17 Month February 2017 to March 2017
Crimes

13/2/17 – Report of another pushbike owned by a member of staff stolen from Pwllmeyric Petrol Station. CCTV is being viewed to identify the offender.

15/2/17 – Report of a back gate taken off its hinges and placed at the front of a property in Baileys Hay.

19/2/17 – Report of a drive off without paying for fuel at Pwllmeyric petrol station.

22/2/17 – Report of two green plastic chairs stolen out of the garden of a property in Baileys hay.

22/2/17 – Report of a drive off without paying for fuel at Pwllmeyric petrol station.

ASB

3/3/17 – Report of a suspicious male on Pwllmeyric Hill. An officer attended and all was in order and the male left the area.

Other matters of note

Drug items have been found on Moynes Court Lane and this has been reported to local officers who will arrange to carry out drive bys to check this area.

Actions from Last month

(iii) Apologies for absence

Councillors D Harris, D Merrett, N Bailey and Mr M McHugh.

(iv) Declarations of Personal or Pecuniary Interest

None

(v) Minutes of previous meetings
Minutes of the meeting held on 13th February 2017 were read and agreed as true records.
There were no matters arising.

Minutes to be displayed on the website.

90/16 COUNTY COUNCILLOR’S REPORT

No Report Available

91/16 PROGRESS REPORT ON ACTIONS FROM LAST MEETING

(i) Community Speed Watch progress meeting

No Update

ii) To discuss progress on Community Benefit Agreement from Rhewl Farm – Solar Farm Development

No progress since last meeting

iii) Progress re speed limit on A48

Item to be discussed at the Coffee Morning.

iv) “What’s On” Leaflet
County Councillor Down had previously advised that this will be circulated shortly.

v) Coffee Morning: date set 25th March 2017 – Mathern Village Hall, 10.30

Councillors to attend – topics: traffic speed reduction on A48, Pwllmeyric, siting of defibrillator, any other matters of concern.

92/16 HIGHWAYS

Signage cleaning Parkwall

Response from letter sent re Verges-side advertising
Response as below:

The Verge Sponsorship Policy is a positive move.
Companies want to sponsor and need to sponsor such opportunities to ensure that Monmouthshire remains a vibrant and prosperous place to live, work and shop.
Each sign face has the potential to produce a sizeable surplus, after all costs are considered, and could exceed forty thousand pounds a year. For example a figure that would fund 75% of the tarmac I purchase each year to do the permanent pothole repairs, provide a road sweeper for 6 months, or a substantial part of the annual grass cutting budget.
As a purely commercial decision in providing this opportunity we will ensure that the services that all our stakeholders have come to expect are protected a little more.
The map attached was unclear so Clerk to ask for confirmation of where signage will be placed.

93/16 COUNCILLOR’S REPORTS/CLERKS REPORT
a) One Voice Wales – Next Meeting 6th April 2017 at Sessions House Usk. Guest Speaker is J Cuthbert Gwent police Crime commissioner. Please email any questions before 31st March the meeting.
Councillor F Sainsbury to attend.
b) Governors meeting – Dell School –
No meeting Held.

c) Response – Gwent Association of Voluntary Services (GAVO) Best Kept Village Competition.
Clerk should receive the applications late April / May.

d) Risk Assessments –
Clerk to distribute to Councillors Harris, McHugh and Ovenden.

94/16 PLANNING APPLICATIONS
a) New submissions

DC/2017/00172 Planning permission 23 Badgers Meadow single storey timber orangery – No Objections to the plans

DC/2017/00273 Listed Building consent – Wyelands House – Internal alterations to enlarge kitchen, create bar, additional cloakroom and a new utility room. Also to replace the windows and doors to the south elevation of the pool room with new sliding doors.

Clerk to request a site visit and enlarged detailed plans as unable to read from the internet.

Monmouthshire County Council (MCC) response re. cost of providing paper copies of Planning application

The cost per application is £17.00, so based on the average of the number of applications Mathern CC received over the last 6 years (24 per annum), the likely cost would be £408.00 per annum.
A nearby Community Council has decided to purchase a projector to use for plans at their meetings. This cost £250.00 and may be a preferred alternative for ourselves as it would have other uses besides planning. Councillors to discuss.

Clerk to investigate the cost of a projector and Agenda for next meeting.

b) Decisions and appeals –

None

c)Enforcement –

Update on Border Waste Management:
A meeting has been agreed for Thursday 16th March at 1pm in the small room in the Village Hall. Those in attendance will include 2 representatives from MCC Planning Dept. and 2 from National Resources Wales (NRW) and three Mathern Community Councillors.

85/16 FINANCIAL MATTERS

Council resolved to make all payments as listed plus

101705 Salary 854.60
101706 PAYE – NI 271.22
101707 Merlin Waste – Dog Bin Collection 27.12
101708 Stock It Ltd – Website error 84.00
101709 Internet and Telephone 45.24
101710 Stationary 13.26
101711 Mr W Bentley (trees/stump removal) 610.00
101712 Distribution Leaflets 40.00
101713 MCC Contribution Dog Fouling Campaign 100.00
101714 Postage /Coffee Morning Items 23.72
101715 Albert Goodman – Pension set up 510.00
101716 Village Hall – Rent 120.00

Direct Debit Payments for Pension 6th March £226.81.
Direct Debit Payment for Pension 6th April £173.19

Monthly bank reconciliations signed and agreed by Councillor Jayne Harris

The Clerk’s pension payments have now been taken by Smart Pensions. Hopefully now all up and running correctly.

It was unanimously decided to appoint Mrs Andrea Fry as our internal Auditor for period 2016/2017. Clerk to produce accounts after 31st March 2017.

It was resolved that Internet telephone banking should be set up. The relevant forms were completed for an HSBC account.
A transaction maximum of £1000.00 was agreed by Councillors for telephone and internet banking issues and Standing Orders were updated to indicate this.

96/16 CORREPONDENCE AND FORTHCOMING MEETINGS

Meeting with Mark Hands (MCC Planning) and Caroline Drayton (NRW) arranged for Thursday 16th March at 1pm in the small room of the Village Hall. (see 94/16 (c))

Reminder to Councillors – lunch at Millers Arms 9th April at 1 pm

97/16 OTHER MATTERS FOR DISCUSSION

Elections May 2017: Election forms were distributed and the time scales outlined to all Councillors for the process of forms being received by MCC electoral services.

The Lions Club of Chepstow has been in touch with the Clerk and are happy to give us a grant for a defibrillator in the new Financial Year starting April 2017. All agreed to accept this. Now advised that the new funding will be available from May 2017.

Clerk to advise Welsh Water that the bales of straw which have been used as sewerage covers in the fields alongside Mounton Brook have been thrown into the brook, together with the orange fencing used around these manhole covers.

Clerk to report fly tipping Barn Lane – 4 tyres.

Clerk to check previous minutes re. neighbour dispute concerning land adjacent to Barn Lane – rat infestations, unkept land. –
As this is not a Community Council issue, Clerk to obtain details from County Councillor Down for contact name in MCC Legal Dept.. This department issued a notice (a few years ago) on the land owner to remedy the fact that the land was causing neighbour issues.

Clerk to report mud on pavement next to Anglecot, Mathern caused by farmer leaving field.

Clerk to chase MCC re. repairs to broken stiles – Mathern Village Hall and field opposite War Memorial.

Councillor Morton reported that a resident in Mounton had reported to her that Mounton village becomes a “rat run” when the traffic at Larkfield Roundabout is gridlocked.

98/16 DATE OF NEXT MEETING

The next meeting will be held on Monday 10th April, 2017 at 7pm at Mathern Village Hall.

There being no further business to discuss, the meeting closed at

Signed …………………………….. CHAIRMAN Date……………….

February 2017

MATHERN COMMUNITY COUNCIL  

 

Minutes of the Council meeting held on Monday 13th February 2017

at 7.00 pm

at Mathern Village Hall.

Present:

            Councillors:            

D Merrett  Chairman  F Sainsbury      J Harris    C Oakes

 

Also in attendance:

Clerk – Mrs J Kelley

County Councillor Down

2 Members of the Public

 

The Chairperson welcomed all to the meeting and thanked them

for their attendance.

 

 

79/16  PROCEDURAL ITEMS

(i) Public Comment

 

 

A Public member came to express his worry and concern regarding the materials being used by Border Waste Management. No drainage seems to be being put into

the infill and resident feels there is a fatality waiting to happen should water penetrate into the ground and cause a land slip onto the motorway.

 

At least 100 ton of waste material has been delivered to the site to be used to return the levels back to their original as per planning permission.

 

(ii) Visit by Community Police

 

 

Crimes
11/1/17 – Report of the theft of a pushbike from behind the petrol garage on Pwllmeyric Hill . The bike was owned by staff at the petrol station and was taken sometime that day .

 

26/1/17 – Report of the theft of a laptop from the back of a vehicle whilst parked overnight at a property off Pwllmeyric   Hill . No damage was caused to gain entry.

 

30/1/17 – Report of the theft of a large black wheelbarrow and a quantity of lengths of wood stolen from a compound at St Pierre Country Hotel.

 

22/1/17 and 23/1/17 – Reports of drive offs from the Texaco garage on Pwllmeyric .

 

ASB
 

15/1/17 – Report of youths smoking cannabis in Mathern village. Youths were spoken to by officers and taken home and all parents spoken to.

Other matters of note
 

1/2/17 – Report of a male knocking a door of a property on Pwllmeyric Hill. The male said he was an ex offender and was trying to sell items instead of drawing benefits. He was not aggressive and left the area when the caller refused to buy anything. No other incidents reported.

 

4/2/17 – Report of a 5 vehicle RTC near Badgers Meadow on Pwllmeyric Hill .   Vehicle in front had stopped and the other vehicles went into the back of each other .

 

9/2/17 – Report of a 4 vehicle non injury RTC near Chepstow Garden centre . Vehicle in front had stopped and the other vehicles went into the back of each other .

 

No speed monitoring has been done by Gwent police on Pwllmeyric Hill to date as the monitoring equipment has been unavailable due to being sent away for calibration .

 

 

 

 

 

 

 

 

 

 

There were no details available of the drink driving cases in Mathern in December.

 

Police were trying to get the process changed regarding covert speed monitoring by using true “golden river” traps instead of having to be seen in high visibility jackets.

 

(iii)  Apologies for absence

 

Councillors N Bailey, C Ovenden, D Harris, C Morton, M McHugh

 

(iv)  Declarations of Personal or Pecuniary Interest

 

None

 

(v)  Minutes of previous meetings

Minutes of the meeting held on 9th January 2017 were read and agreed as true records.

There were no matters arising.

 

Minutes to be displayed on the website.

 

 

80/16   COUNTY COUNCILLOR’S REPORT

 

 

County Councillor Down advised the meeting that he would not be standing for re-election in May 2017. The Chairman thanked him for his hard work and dedication.

 

He advised that a representative from MCC would attend the next meeting to advise on Grants available.  Clerk to invite representative from Village Hall and Athletic Club.

 

Inspector Ford from Newport police HQ is now dealing with speed volunteers. Mathern has already identified a number of volunteers and it was suggested that

both Mathern and Shirenewton should work together to get the scheme up and running and share the monitoring kit.

 

MCC Highways have now produced the proposed traffic calming measures. County Councillor Down will be contacting the residents of Pwllmeyric to get their feedback.

This also to be included in the March Coffee Morning topics.

 

81/16 PROGRESS REPORT ON ACTIONS FROM LAST MEETING

 

  • Community Speed Watch progress meeting

 

           

See County Councillors Report

 

  1. ii) To discuss progress on Community Benefit Agreement  from Rhewl  Farm – Solar Farm Development

Response received from new owners – Messrs  Hans-Christian Angele –

“Thank you for getting in contact with us. I am working as director of the Rhewl Solar Farm on behalf of the Swiss Pension Fund Profond, who acquired the PV-farm at the end of last year. The community benefit agreement is also for us a new issue. We are still working with all the post deal issues and as soon as all the administrative challenges will be solved, we will be able to discuss the collaboration with you. In advance I thank you for your understanding.”

 

 

iii)   Progress re speed limit on A48

 

See County Councillors Report

           

  1. “What’s On” Leaflet

County Councillor Down advised that this will be circulated shortly.

 

  • Coffee Morning: date set 25th March 2017 – Mathern Village Hall, 10.30

 

 

Clerk to produce a flyer to be circulated throughout the three villages. To include details of the proposed Pwllmeyric Hill traffic calming as suggested by MCC.

 

 

82/16 HIGHWAYS

 

Request a drain clearing through Mounton village.

 

83/16 COUNCILLOR’S REPORTS/CLERKS REPORT

  1. One Voice Wales –   Update from meeting Thursday 26th January at 7pm: Councillor Sainsbury reported that OWV were informed about the problem we were having with the planning enforcement at Border Waste Crick. OVW are assisting us with the matter.
  2. Governors meeting – Dell School  –

No meeting Held.

 

  1. To confirm if Councillors wish the Clerk to enter the three villages into Gwent Association of Voluntary Services (GAVO) Best Kept Village Competition.

Clerk to contact GAVO to request application forms for the three villages all to be entered.

 

84/16  PLANNING APPLICATIONS

  1. a) New submissions

 

DC/2016/01308 – Redevelopment of site in a phased manner

to provide 2 dwellings, 1 prior to and one post demolition of the

existing dwelling – Bridge House, Mathern.

 

Community Council comment as follows : -“ The proposal represents overdevelopment and is too congested for the site. The two houses would also generate additional traffic joining the A48 at a very dangerous point. I also believe that the elevations have been downgraded on the new drawing. We would suggest refuse.”

 

DC/2017/00065 – Conversion of existing flat roof side extension

with cut roof tied into existing main roof – Meyric Cottage

No Objections.

 

DC/2016/00953 – Outline Planning Permission for housing development 17 Houses – Hill Farm, Pwllmeyric.

 

Comment as follows:- ‘It is acknowledged that this site is identified in the Draft Development Plan as a site for development but it does indicate 15 dwellings as against the 17 units proposed. The view of this Council is that the number of dwellings if approved should be no more than the 15 specified. The principle concern of this council would be traffic generation and access / egress on and off the site from what is a very busy and fast moving section of a trunk road. This Council is continually requesting speed reduction measures to be applied to this dangerous section of road which have not to date been implemented. This development would only add to the current problem. Recommendation refuse.’

 

  1. b) Decisions and appeals –

 

None

 

c)Enforcement  –

 

Update on Border Waste Management.

Councillor F Sainsbury brought the matter up at a recent One Voice Wales (OVW) meeting. They are now investigating the matter and have agreed to help in any way they can.

Councillor Harris has written to Mark Hand and we have agreed to write to request that we be included in the meeting he is currently arranging with County Councillor Down. This is because the Community Council has been more involved with the matter on a day to day basis and the public have been contacting us with their difficulties.

MCC have still not received plans from the owners regarding the final levels. However Councillors do not understand why this situation has arisen, as clear plans are on the original submissions and they do not consider that these should be changed.

There is great concern over the poor-quality material being used to infill and we have contacted N R W and MCC to advise of this.

 

75/16  FINANCIAL MATTERS

 

Council resolved to make all payments as listed plus

Cheque Number                   Details                                                                                   Amount

101688                                  M J Trading (ink Cartridge)                                               50.30

101689                                  Travel Training                                                                   27.90

101690                                  John Reece – Hedges and Verges                                    552.00

101691                                  M J Trading                                                                           17.14

101692                                  Telephone/internet 1                                                         45.24

101693                                  Salary                                                                                     625.53

101694                                  PAYE – NI                                                                             157.40

101695                                  Salary – employers pension                                            37.99

101696                                  Merlin Waste                                                                      27.12

101697                                  Wales Audit Office (external Audit)                                165.60

101698                                  Microwave – Village Hall – Grant                                   80.00

101699                                  Stamps                                                                                   11.10

101700                                  Planning Aid                                                                         16.50

101701                                  Travel Planning Aid                                                            24.30

101702                                  M J Trading – Paper – Envelopes                                    41.86

101703                                  Stamps                                                                                   14.28

101704                                  OVW (Membership)                                                          126.00

 

Direct Debit Payments for Pension £77.43 Employee – £43.01 Employer. Due 6.2.2017

 

Monthly bank reconciliations signed and agreed by Councillor Jayne Harris.

 

Budget to spending discussed. All Councillors were satisfied with the spending

to budget review.   Budget sheet signed as reviewed.

 

The Clerk’s pension payments have not been taken by Smart Pensions yet. It is hoped they will be collected on 6th March, 2017.

 

86/16 CORREPONDENCE AND FORTHCOMING MEETINGS

 

Vacancy for a Co Opted Member to the Charity of Charles Pratt, Mathern

 

Community Engagement Network Event – Tuesday 7th February 2017 at YMCA Newport.

 

Amendment to Annual Community Meeting date, due to Elections.  Meeting agreed for Monday 15th May 2017, this being the A C M.

 

Candidate Nomination Papers – Clerk to Circulate at meeting

 

Clerk update on Planning Wales – “Place Plans from Concept to Reality.” 7/2/2017

 

This event was very informative.  Councillors advised to look online at Hay on Wye Place Plan for further information.

If Mathern C C felt that a Place Plan was needed, a full review within the community would need to be made, wit  a questionnaire compiled and completed for the general public and their comments then taken into account.   There are no set guidelines for Place Plans.

 

Clerk to agenda for next meeting.

 

87/16  OTHER MATTERS FOR DISCUSSION

 

Elections May 2017

 

The Clerk advised that past Community Councillor Paul Grocott had passed away. Councillors wished for it to be minuted that, in his lifetime, he had worked tirelessly for the Community Council and the local community as a whole.

A message of condolence to be sent to his family.

 

A newspaper editorial article was photocopied for all Councillors. This outlined that Welsh Community Council’s must improve their financial management and be more open to public scrutiny.  The article was published by Wales Audit office and can be viewed via www.wao.gov.uk.

 

A letter has been received from MCC regarding their setting up a commercial investment by way of a proposed Carriageway Verge Sponsorship policy.  M C C Planning Department have now agreed the terms within the Verge Sponsorship policy.  This will mean that a number of verge -side locations will be made available for companies to sponsor and may incorporate a sign displaying their company details.  The signs will be owned, installed and maintained by Monmouthshire Operations team and a sponsorship agreement will be made with a company, usually for 1 or 2 year period. During this time, a fee will be paid to M C C by the Company for that sponsorship.   Each sign location will have been chosen by MCC Engineers and assessed for suitability, including a site- specific risk assessment for safety.  Any requests for a specific site made by a Company would be considered, but suitability and safety will be the overriding decision tool.

Each verge side location will include a small area of wildflower planting with the aim of improving the biodiversity and attractiveness of the sponsorship area.    MCC expect a number of signs may not have advertisements on them. “In these circumstances,” said MCC, “we will promote the service provided, but will also use opportunity to promote the local towns and villages of Monmouthshire.”

 

Clerk to respond as follows:

Our view is that the advertising cheapens our natural environment and will only encourage farmers and other land owners to erect non- permitted signage on roadsides. (Similar to the unsightly lorry trailers used on the sides of motorways, for which planning is not required).

Clearly, this signage will also act as a distraction to drivers. We would not like to see any at the known accident spots on Pwllmeyric Hill, entrance to St Pierre and Chepstow Garden Centre.

How much will this actually raise after administration?

In Monmouthshire, one of our key assets is our natural environment and cluttering verges with distracting signs is not a positive move.

 

 

Councillor Merrett has obtained quotes for tree stump removal work to cut back trees at the entrance to Mathern and through the village. This work was agreed at a cost of £475.00. Councillor Merrett to check with land owners that they are happy for the work to be carried out.

 

The Lions Club of Chepstow have been in touch with the Clerk and are happy to give us a grant for a defibrillator in the new Financial Year starting April 2017.  All agreed to accept this.

88/16  DATE OF NEXT MEETING

 

The next meeting will be on Monday 13th March  2017 at 7pm at Mathern Village Hall.

 

There being no further business to discuss, the meeting closed at

8.20 pm

 

Signed …………………………….. CHAIRMAN               Date……………….

Minutes January 2017

MATHERN COMMUNITY COUNCIL  

 

Minutes of the Council meeting held on Monday 9th January 2017

at 7.00 pm

at Mathern Village Hall.

Present:

            Councillors:             C Ovenden (Chairman)           D Harris

D Merrett        F Sainsbury      J Harris

N Bailey           C Morton         C Oakes

 

Also in attendance:

Clerk – Mrs J Kelley

 

One Member of the public

 

The Chairperson welcomed all to the meeting and thanked them for their attendance.

 

 

69/16  PROCEDURAL ITEMS

(i) Public Comment

 

A member of the public came to the meeting as he had received a letter from National Resources Wale (NRW) regarding the Border Waste site at Crick. The letter advised that NRW has withdrawn the license to bring in waste material but had previously issued a permit for waste management.  The letter advised that, should any material be brought onto the site, then the owners would be breaking the law.  The public member was asked to advise NRW if any materials were delivered to the site.  The member has done this and still no action is being taken.

 

It was noted that a large wall made from boulders has been constructed with no attempt to bring the field back to its original profile, as directed by the County Council so we understand. Photographic evidence is available of the contour of the land before works commenced.

 

Public member and Councillors are very concerned at the material still being brought back onto the site and the safety of work recently carried out so close to the M48 motorway border.

 

 

(ii) Visit by Community Police

Police Report

 

03/01/17 Workshop broken into near Shirenewton. Power tools taken – enquiries ongoing

This property is between Mounton Village and Shirenewton. We have recently had a few rural shed breaks in in the last month. Please be vigilant and make sure your sheds are secure.

 

Clerk to ask Police for update on drink drivers known to be caught in Mathern during Christmas period.

 

 

(iii)  Apologies for absence

 

Councillors N Bailey, M McHugh and County Councillor Down

 

(iv)  Declarations of Personal or Pecuniary Interest

 

None

 

(v)  Minutes of previous meetings

Minutes of the ordinary meeting held on 10th November 2016 were read and agreed as true records. Minutes of the Finance Meeting held on 14th December 2016 were agreed as a true record.

 

There were no matters arising.

 

Minutes to be displayed on the website.

 

 

 

70/16   COUNTY COUNCILLOR’S REPORT

 

No Report available

 

71/16 PROGRESS REPORT ON ACTIONS FROM LAST MEETING

 

  • Community Speed Watch progress meeting

 

Still no response from Police Inspector regarding setting up a meeting to get this started.

Clerk to email County Councillor Down to ask for a time scale for arranging this.      

 

  1. ii)      Purchase Plaque – Mathern Crescent

In progress. Due to be completed very soon.

 

  • Progress on Community Benefit from Rhewl  Farm – Solar Farm Development

 

All signed documents now received. Awaiting response from Developer as to when benefit will commence.

 

  1. iv) Progress re speed limit on A48

 

            Clerk to email County Councillor Down to chase this.

 

  1. Hedge Cutting Barn Lane/ Ivy on Walls

Response from MCC Highways  – Inspected ivy on private walls. Not affecting highway and providing good biodiversity habitat. So no further action.

Hedges cut. Awaiting invoice for payment.

 

72/16 HIGHWAYS

 

Cleaning of road signage – A48 approach to Parkwall Roundabout and Larkfield roundabout. Also end of Mathern Road onto A48.

 

Request a road sweeper for Mounton village.

 

73/16 COUNCILLOR’S REPORTS/CLERKS REPORT

  1. One Voice Wales –   Next Meeting Thursday 26th January at 7pm. Clerk and Councillor Sainsbury to attend.
  2. Governors meeting – Dell School  –
  3. The Dell has now achieved a Green rating.  Welsh Government is looking to reduce Governor numbers and Council elected members will be the first to be removed from the board. Councillors expressed their dismay at this decision which will result in a loss of experienced individuals who are currently Governors.

 

 

74/16  PLANNING APPLICATIONS

  1. a) New submissions

 

None

 

  1. b) Decisions and appeals –

 

None

 

c)Enforcement  –

 

Update on Border Waste Management.

 

Councillor Harris to write to Mark Hands (Head of MCC Planning)and Guy Delamere Enforcement Officer)re public comments, with a copy of the letter from National Resources Wales.  Also it was noted that no response has been received from Mark Hands since the 26th October 2016 when we were advised that owners were now complying with MCC requests to put the land back to its original profile.

 

Councillor Merrett to telephone Nick Ramsay (Welsh Assembly member) and National Resources Wales to ask for assistance with this matter; it has been ongoing now for well over 3 years, enabling the owners to carry on seemingly unlicensed work without any action being taken.

 

Councillor Sainsbury to bring the matter up with OVW at the next meeting – documents to be sent to OVW before the meeting so that they are aware of the actions we have taken and the present situation.

 

75/16  FINANCIAL MATTERS

 

Council resolved to make all payments as listed plus

 

Cheque Number                  Details                                                           Amount

101680                                   Mounton House School                                100.00

101681                                   Stock It Ltd                                                     24.00

101682                                   Merlin Waste                                                             27.12

101683                                   PAYE                                                               140.74

101684                                   Salary                                                                         512.77

101685                                   Stock it Ltd                                                     36.00

101686                                   Telephone/Internet                                      45.24

101687                                   Rialtus Business solutions Ltd(accounts)  135.60

 

 

Direct Debit Payments for Pension £68.38 Employee – £37.99 Employer. Due 6.2.2017

 

Monthly bank reconciliations signed and agreed by Councillor David Harris.

 

It was noted that the External Auditor is still to issue an invoice for payment

As they are awaiting guide lines from Welsh Audit Office. Thus, invoice is still outstanding.

 

Clerk’s Pension. Staging Date 01.10.2016 .

The Clerk’s pension started on the 1st January 2017 – Clerk was assisted by Albert Goodman Ltd. to process the first payment due .This has a contribution of 5% from the employer and 9% from the employee.   As we use the Real Time system for our PAYE and run this ourselves, Smart Pension cannot deal with the dates which we currently use  eg. Payment on the second Monday of each month.  We are therefore having to report that pay dates are monthly.  An email has been received from the Company explaining this, so that internal and external auditors are aware of the way in which we pay salary.  They have advised me that this should not cause a problem with HMRC as we do make 12 payments within a tax period.

 

It was agreed that, as from 31st March 2017, the Clerk will be paid calendar monthly as at the 1st of the month. This will then bring us in line for Smart Pension reporting.

 

76/16 CORREPONDENCE AND FORTHCOMING MEETINGS

 

Councillor’s Pre-election training – County Hall Usk – 6pm January 26th or 31st 2017 – (Local Election Day 4th May 2017.)   Councillor Sainsbury to attend 31st January.

 

The Independent Remuneration Panel Wales have invited us to a round table discussion event on its remuneration framework for community and town councils – South Wales – 15th February

10.30 – 12.30 St Michaels Centre, Abergavenny – two representatives can attend.

Councillors will check availability for this and advise the Clerk accordingly

 

Give Dog Fouling the Red Card – Next meeting Thursday 26th January 2017 at 2.30 in County Hall Usk. – Clerk’s and Councillor Ovenden’s apologies sent as unable to attend.

 

M C C Cluster Meeting, Tuesday 24th January 2017 at Chepstow Hub 6 pm – Clerk’s apologies sent as Elections training clashes with this date and time.

Councillor C Oakes to attend if available.

 

Letter of Confirmation received from MCC re Precept payments for 2017/2018 £16080.00

 

77/16  OTHER MATTERS FOR DISCUSSION

 

 

All Councillors present intend to stand for a further office at the Elections May 2017

 

Date for Easter Meal –  Sunday 9th April .

 

Date for August Meeting – 14th August 2017

 

Setting date for next Coffee Morning – date agreed as 25th March 2017 at 10.30 am, if Village Hall available.

 

Broken stiles reported – behind Village School, and by War Memorial.

 

Councillor Morton reported that the OAP lunch last Saturday had been well attended and that the Village Hall and Male Voice Choir had facilitated a lovely meal and afternoon of entertainment.

 

 

78/16  DATE OF NEXT MEETING

 

The next meeting will be on Monday 13th February 2017 at 7pm at Mathern Village Hall.

 

There being no further business to discuss, the meeting closed at

9.00 pm

 

Signed …………………………….. CHAIRMAN               Date……………….