Minutes

February 2016

MATHERN COMMUNITY COUNCIL     

 

Minutes of the Council meeting held on Monday 8th February 2016

at 7.00 pm

at Mathern Village Hall.

Present:

            Councillors:             C Ovenden (Chair)     D Merrett                     C Oakes

F Sainsbury                 J Harris                       C Morton

 

 

Also in attendance:

Mrs L Allen (Clerk in the absence of Mrs J Kelley)

1 member of the public

 

The Chair welcomed all to the meeting and thanked them for their attendance.

 

78/15   PROCEDURAL ITEMS

(i) Public Comment

A resident attended the meeting to give an update on longstanding concerns over activities at Border Waste Management.  Concerns were raised over the stability of the bank of soil which had been built up by the motorway due to there having been a large amount of rain water over the last month.  The Community Council agreed to keep up the pressure on the County Council and if possible a Member will attend the next court case on 29th February 2016.

 

(ii) Police Report

The police report had been circulated to Members prior to the meeting with the following incident having occurred in the village:-

13/1/15 – There was a police incident where a vehicle drove into a marked police car in the early hours near to the turning for Mathern lane in the village.  The driver of the other vehicle was arrested for several offences.

 

A Member advised the meeting that following the recent icy morning when there were various accidents on the road into Mathern the County Council had been contacted regarding gritting.  The Member was advised that this road is not on the gritting route and that there are no plans to include it.  The Clerk to take this issue forward with the County Council.

 

A Member advised the meeting that a litter pick had uncovered a front and back car number plate and that they were now in police possession.

 

(iii)  Apologies for absence

Apologies were received and accepted from Cllr N Bailey, Cllr D Harris, Cllr M McHugh and County Councillor Down.

(iv)  Declarations of Personal or Pecuniary Interest

There were none.

 

(v)  Minutes of previous meetings

Minutes of the ordinary meeting held on 12th January 2016 were read and agreed as true records.

There were no matters arising.

 

79/15 COUNTY COUNCILLOR’S REPORT

County Councillor Down did not attend the meeting.

 

80/15  PROGRESS REPORT ON ACTIONS FROM LAST MEETING

 

  1. Pollarding of willow tree at entrance to Mathern
  2. Part of this tree had broken off and County Councillor Down was due to liaise with the Tree Officer at Monmouthshire County Council. Councillors were advised that the Willows were to old to be pollarded.
  3. Access to Yacht Club
  4. A Member informed the meeting that there is a right of way over the access and therefore the gate should not be locked.
  5. Update Dog fouling bins
  6. The bin by the bus shelter in Pwllmeyric and Chapel Lane had still not been  erected.
  7. CPR training  To defer this item until the next meeting of Mathern Community Council due to there being no representation from the County Council.
  8.       v)   Community Speed Watch progress
  9. To defer this item until after to Coffee Morning to gage interest in the training course.
  1. Date and time of next coffee morning.
  2. The next coffee morning was confirmed as 9th April 2016.
  3. Noticeboard and Bench Pwllmeyric
  4. No update.
  5. Bus shelter Repairs
  6. To contact Richard Cope at Monmouthshire County Council to obtain authority to repair the bus shelter.
  7. Improvement to War Memorial Garden Pot holes Orchid Meadow – Members noted that there were many pot holes in the village and to contact the County Council once the wet weather had ceased.82/15 COUNCILLOR’S REPORTS/CLERKS REPORT
  8. 81/15 HIGHWAYS
  9. A quotation was in the process of being obtained.
  1. One Voice Wales – no reportbGAVO Best Kept Village – no reportc) Governors meeting, Dell School – The meeting was advised that the school were in discussions with Monmouthshire County Council regarding the ongoing safety problems of children being dropped off outside the school on the main road.  This is happening due to there being no free parking in Chepstow apart from the Leisure Centre Car Park and the school are recommending short term free parking be offered in the mornings at the main car park in Chepstow.83/15  PLANNING APPLICATIONS to 4.75m between ground level and underside of canopy with   Sites The wild flowers look great but the advertising boards are an eyesore and just spoil the verges and hedgerow and are an unnecessary diversion to drivers. If the wild flowers are funded by the signs revenue I would do without the flowers. As a rural County offering an enviable natural environment these signs are completely out of place and cheapen our natural assets.DC/2016/00060 Proposed shelter for goats and storage of their food and bedding.  b)  Decisions and appeals – nonec)  Enforcement  – noneUpdate on Border Waste Management (see Public Participation).84/15  FINANCIAL MATTERS  RESOLVED:- Members agreed that the event should be recognised with suggestions of a commemorative stone planter or floral pot.  Mathern in Bloom committee to be contacted and asked for their input.Flood Risk Management feedback RESOLVED:- Three members of Mathern Community Council to attend the meeting.Gwent Young Farmers request for financial assistance.GAVO  8th February 9.13 – 12.30  – Sustainable and Resilient Communities – Third sector engagement event.    Members noted that there is no local demand at this time for community food growing.Citizen Advise Request for funding. Give Dog fouling the red card 2 bins now ready for siting at a cost of £100 per binQuestionaire re Waste Management – From Carl Touhig On Website for Members completion – Members were advised that there were paper copies of the questionnaire available in the library.86/15  OTHER MATTERS FOR DISCUSSION The next meeting will be held on Monday 14th March 2016 at 7pm at Mathern Village Hall.There being no further business to discuss the meeting closed at 8.10pm
  2. Signed …………………………….. CHAIRMAN              Date……………….
  3. 87/15  DATE OF NEXT MEETING
  4. Community and Town Council Engagement – Members were advised that the Chair was in the process of replying to the questionnaire.
  5.  
  6. Leaflet produced by Usk Council – Members considered the leaflet to be very informative however were concerned as to whether residents would stop and read it as it was very comprehensive.
  7. Information
  8. RESOLVED:- To donate £100 to the Citizens Advise Bureau under LGA 1972, s142(2a)
  9. Grant for community food growing
  10. The meeting was advised that this meeting was mainly attended by the third sector and that the overall message is that GAVO wish to work better with the third sector to make a difference at grass roots community level.
  11. RESOLVED:- Not to grant financial assistance to the Gwent Young Farmers.
  12. Chepstow Town Council have been contacted by local residents to consider a campaign to petition the SEWRTA ( South East Wales Road Traffic Agency) and Welsh Government in order to seek road improvements on the A466 Link road.
  13. The Chairman has sent an email regarding the flood risk issues in the village.
  14. Celebration of the Queen 90th Birthday – Beacons
  15. 85/15 CORRESPONDENCE AND FORTHCOMING MEETINGS
  16. Council resolved to make all payments as listed plus
  17.  
  18.  
  19.  
  20. Observations:- Mathern Community Council recommend approval.
  21. Rhewl Cottage.
  22. DC/2015/01594 – Advertising consent – 12 Freestanding signs Multiple
  23. Observations:- Mathern Community Council recommends approval
  24. HGV forecourt – Pwllmeyric Petrol Station
  25. DC/2016/00034 Existing forecourt canopy to be raised from 3.7m
  26. a)  New submissions
  27.  

January 2016

MATHERN COMMUNITY COUNCIL     

 

Minutes of the Council meeting held on Monday 11 January at 7.00 pm

at Mathern Village Hall.

Present:

            Councillors:             C Ovenden (Chair)     D Merrett                     C Oakes

F Sainsbury                 J Harris                       C Morton

D Harris                       M McHugh

 

Also in attendance:

PCSO’s E Studley and Collegue

Mrs H Counsell (Clerk in the absence of Mrs J Kelley)

1 member of the public

 

The Chair welcomed all to the meeting and thanked them for their attendance.

 

58/15   PROCEDURAL ITEMS

(i) Public Comment

One resident attended the meeting to raise longstanding concerns about activities at Border Waste Management (BWM), Crick. He advised that at the court case on 4 December 2015, the defendant denied receipt of the Enforcement Notice and Mon CC was unable to prove it, therefore there will be a further court case on 29.2.16.

NRW has denied involvement as they say no water course is involved, however the water runs out of the BWM entrance on to the A48, down to the brook in Crick, which feeds into the Nedern. NRW has lifted its permits to import materials. The resident advised that this previous greenfield site is now a real mess of stone piles and excavation, he had serious concerns about the risk of slippage onto the motorway. Council advised that dated photographic evidence may be useful and Cllr Harris agreed to contact Mark Hand, Head of Planning at Mon CC to advise of the above and ask how this business can continue to operate without planning permission or permits to work, as this is against planning law.

 

(ii) Police Report

12/11 – damage to a shed in Pwllmeyric, but nothing stolen.

17/11 – theft of Yankee candles from the Garden Centre, Pwllmeyric. There was CCTV and a female was arrested for the offence.

22/11 – three men and a dog were seen in the area of Baileys Hay, Mathern believed to be lamping. Left prior to Police arrival.

23/11 – house break in Mathern – entry gained via a side window, but believed that the alarm frightened off the offender as nothing was stolen.

24/11 – another house reported broken into in Mathern – this time the property was vacant and entry was via a conservatory window. Nothing was taken and it is thought to have happened around the same time as the previous night’s incident.

01/12 – report of several hunt dogs running around on the A48, Pwllmeyric Hill, near to The New Inn – reports of several near misses.

09/12 – routine stop check on A48 Pwllmeyric Hill and the driver was arrested for providing a positive drug/drive test.

14/12 – report of a three vehicle road traffic collision having occurred at 11.09am at the bottom of the A48 Pwllmeyric Hill – unknown reason for the collision but there were no injuries.

16/12 – report of a suspicious vehicle driving around Mathern during the afternoon – described as navy blue, possibly Renault in make with a black pipe on the side.

22/12 – report of a shed break and barn locks cut off during the early hours in Mathern – CCTV footage available, further enquiries in hand.

 

It was noted that shed break-ins are quite unusual for this area.  PCSO Studley advised that alarms or light timers are effective in scaring off burglars.

 

(iii)  Apologies for absence

Apologies were received and accepted from Cllr N Bailey.

 

(iv)  Declarations of Personal or Pecuniary Interest

There were none.

 

(v)  Minutes of previous meetings

Minutes of the ordinary meeting held on 9 November 2015 and the Finance meeting held on 7 December 2015 were read and agreed as true records.

There were no matters arising.

 

69/15 COUNTY COUNCILLOR’S REPORT

County Councillor Down did not attend the meeting.

 

70/15  PROGRESS REPORT ON ACTIONS FROM LAST MEETING

 

  1. i) Pollarding of willow tree at entrance to Mathern, part of this tree has now broken off. ii) Access to Yacht Club – no response.

 

iii)  Pwllmeyric bench and noticeboard – Cllr McHugh reported that the bad weather had not allowed this to be completed as yet.  Initial measurements have been taken and the work will be completed by the next meeting.

 

  1. iv) Dog fouling bins – Sue Parkinson, Mon CC had advised that two further bins could be purchased at a cost of £100 each. Following discussion, Council decided not to purchase at this time but to monitor the effectiveness of the current bins.

 

  1. v) Rubbish accumulating in Baileys Hay – Cllr Sainsbury advised that he had reported this to the One Stop Shop; that the rubbish had been removed and is now being collected on the fortnightly bin run.

 

  1. vi) Website – Cllr Jayne Harris agreed to check every 3 months that updates had been carried out. It was agreed to ask residents at the Coffee Morning what they would like to see on the website.  Shirenewton Clerk to contact J Kelley with information that is required by legislation.

 

vii)  CPR training – Cllr Morton advised that non-certificated training in CPR could be provided in groups of no more than 15, by a qualified trainer.  Clerk to design flyer for Coffee Morning when date agreed.

 

viii)  Community Speed Watch progress – C Cllr Down not present to update.

 

  1. ix) Acknowledgement of 2016/17 Precept – Chair advised that Mon CC had acknowledged receipt of the precept and that it would be paid in three instalments in 2016.

 

  1. x) St Tewdric’s Well – Cllr Harris advised that he had inspected the cleaning required and it would be completed when the weather improves.

 

  1. xi) Edging at war memorial – Cllr Harris inspected this on 11.1.16 and advised that more pegs were needed at the back of the wooden edge to make good. Council discussed concrete and stone edging (Cllr Sainsbury has some suitable stone in his field) and agreed to re-peg the current edging. Cllr Harris also agreed to check whether repairs are required to flower troughs at ‘Welcome to Mathern’ signs.

 

xii)  Bus shelter – Clerk reported that two quotes had been requested, with no response.  Clerk to contact C Cllr Down to establish whether Mon CC is responsible for maintenance of the shelter.

 

71/15 HIGHWAYS

  • Dangerous trees at Mounton (Lady Hill footpath) – it was confirmed that NRW has cut back the overhanging trees.

 

  • Potholes at Barn Lane – becoming more dangerous.  The Shirenewton Clerk advised that residents are able to access the Mon CC website to report direct on potholes (Highways), out of action street lights (Street Lighting) etc,.

 

72/15 COUNCILLOR’S REPORTS/CLERKS REPORT

  1. a) One Voice Wales Area Committee meeting on 21 January 2016 – no-one available to attend –Apologies sent to OVW.

 

  1. b) Governors meeting, Dell School – Cllr Oakes reported that considerable time was spent at the last meeting in comparing data from the ‘Family of Schools’ and that The Dell compared well with the other schools.

 

73/15  PLANNING APPLICATIONS

  1. a) New submissions

DC/2015/01484  Sheepcote Barn, Rhewl Farm

Conversion of barn to residential use with associated works and drainage etc.

Recommendation:  Approval.

  1. b) Decisions and appeals

Proposed wind turbine at Mathern Palace Farm – Mon CC refused the application as the information provided was inadequate.

 

  1. c) Enforcement

Update on Border Waste Management (see Public Participation).

 

74/15  FINANCIAL MATTERS

Council resolved to make all payments as listed plus

 

101569  128.60        Paye

101570  515.08        J Kelley

 

 

Clerk’s Pension – the Chair is investigating.  The Staging Date has been arranged for 1 October 2016.

 

75/15 CORRESPONDENCE AND FORTHCOMING MEETINGS

There were none.

 

76/15  OTHER MATTERS FOR DISCUSSION

Coffee Morning – date agreed as 9 April 2016,

 

77/15  DATE OF NEXT MEETING

The next meeting will be held on Monday 8 February 2016 at 7pm at Mathern Village Hall.

 

There being no further business to discuss the meeting closed at 8.30pm.

Finance Minutes December 2015

MONDAY 7th December 2015
Documents Used when setting the precept – Budget analasys Alpha Program
Meeting at M C C Thursday 2nd December Notes
Clerks Spread Sheet for grants agreed 2015/16

Present: Councillors – Merrett, Ovenden,D Harris, McHugh, Oakes,Morton, J Harris
Clerk
Apologies: Councillors Bailey, Sainsbury

1) Review of current Budget – 2015/16. Discussion on surplus funds not yet allocated:

On reviewing the current budget, councillors agreed that surplus funds should be allocated to various causes within the villages, as follows: Under E M R

• Replace screen at village Bus shelter – Approx 500.00
• Stone Edging to War Memorial Garden – Approx £1300.00
• Purchase of two more Dog Bins for Pwllmeyric – £500.00
• Run a st Johns or British Red Cross Course – £1000.00
• Reserves if Defibulator to be purchased and erected – £100.00
_Grass Cutting/road sweeper/verges as notes from meeting 2nd December as
M C C may not be carrying this work out next year – £6200.00

• Any remaining reserves will be used for future village projects such as a village newsletter which it is hoped will be produced next year.

2) Budget Setting 2016/17

Councillors unanimously agreed that the Budget for 2015/16 should be set at £16080
Remaining the same for a third year.

This means that the precept remains the same as last year. (Comparison figures were obtained from the “Budget Detail by Centre” section of the Community Councils financial computer programme.). It was also agreed that some funds should be carried forward in case planned works are not completed in this financial year.
The carried forward amounts were deducted to ensure that monies were not requested twice.

It was agreed that Grants would be awarded to MMPVB, Mathern Brownies, Street Pastors, fete Committee next year leaving the remainder for suitable items as they become apparent.

Churchyard Maintainance would remain the same Mathern £400.00 Mounton £200.00
St Pierre £200.00.

Clerks Expenses were increased by £100.00 to £400.00 for home office fees.

Training was increased to run a CPR course for the Brownies and residents of Mathern.

Dog Bins now need to be emptied at a cost of £3.29 per unit collected fortnightly.

3)Planning Application

DC/2015/01234 –Planning consent – Conversion and extension of existing garage building within residential curtilage of listed building to form new dwelling. The Cedars Pwllmeyric – No Objections

DC/2015/01235 – Listed Building Consent – Conversion and extension of existing garage building within residential curtilage of listed building to form new dwelling. The Cedars Pwllmeyric – No Objections

DC/2015/01405 – Planning permission Extension of existing holiday lodge site to provide for 5 no additional lodges (use class C3) with car parking space and shed.
St Pierre Country Park – No Objections Noted In Portskewett Area.

4) Any other Business
A Email has been received from Guy Delamere as below
Just emailing to let you know that Mr Scandrett pleaded not guilty today. The full trial has been arranged for the 29th February at Cwmbran Magistrates Court I would have liked everything to have been done & dusted today but it wasnt to be. Apparently his Solicitor is trying to claim that he never received the notice which is something we will strongly reject.

Clerk was asked to ring Planning re the Windturbine application as if this is going to planning committee a representative of Mathern C C wishes to attend.

Meeting closed at 8.45

Minutes November 2015

Draft minutes of the meeting of Mathern Community Council Held on 9th November 2015

Present:- Cllr C Ovenden – Chairman
Cllr D Merrett
Cllr C Oakes
Cllr F Sainsbury
Cllr J Harris
Cllr C Morton
Cllr N Bailey
Cllr D Harris
Cllr M McHugh
County Councillor G Down
In Attendance:- Lucy Allen (Clerk in the absence of Mrs Jane Kelley)
Public Members:- 4

58/15 PRODEDURAL ITEMS
(i) Public Comment
Residents attended the meeting and raised concerns regarding the planning applications for St Tewdric House. As well as noise and access issues, upon further investigation change of use for the property had yet to be applied for. Residents further advised that the application is to convert the existing property into an exclusive wedding venue.

Representation was received from a resident regarding the Border Waste site and that there is a possibility the material being imported into the site is contaminated and, that there were still ongoing issues with soil mounds. The meeting was advised that the only permits issued were for the import of materials and not for extraction. A date has been set for the court case set for 4th December 2015

(ii) Visit by Community Police
20/10/15 – Report of two men with four dogs walking through fields just off Chapel Lane in the evening. The four dogs were chasing the sheep and two men were making no attempt to call them back. No other details known at this time

29/10/15 – Report of a group of youths causing damage to the 6th green at St Pierre Country Club. The youths had made off prior to officers arrival.

3/11/15 – Report of rubbish tipped in St Pierre Great Woods in Mounton. Natural Resources Wales and environmental health were informed. Receipts were amongst the rubbish and had been forwarded to Natural Resources Wales for investigation.

3/11/15 – Report of a female shoplifter in Chepstow Garden Centre. The female was arrested for drunk driving on officers arrival.

5/11/15 – Report of a lorry causing damage by hitting the roof of Texaco Petrol Station and then driving off. Enquiries are being made to track the vehicle as it carried a foreign number plate.

Several calls recently have been received regarding shed break ins in rural areas. Residents are asked to be vigilant and make sure all sheds and outbuildings are secure and to fit adequate lighting and an alarm if possible.

Any suspicious activity to be report to 101 at the time or 999 if you deem it an emergency.

(iii) Apologies
Apologies were received from Councillor Oakes.

(iv) Declarations of Interest
None.

(v) Minutes of previous meeting
The minutes of the meeting held on Monday 12th October 2015 were accepted and signed as a true record of the meeting.

(v) Minutes of previous meeting – Matters Arising
Item 56/15 Other Matters for Discussion i) Christmas Lunch Date and Venue
The meeting was advised that invitations had been sent out to village representatives to attend the Christmas Lunch and that in future years a review would be carried out of the process by which residents are invited.

59/51 COUNTY COUNCILLORS REPORT
County Councillor Down reported on the following issues:-
1) Street Lights – The decision of County Council to turn off the street lights between 12 midnight and 6am would be coming into force in the next month.
2) Education Service Special Measures – The County Council are anticipating an improvement in the education service when Estyn carry out their report in the near future.
3) Boundary Commission – The review of boundaries is expected in 2017 with 3 choices of i) leave the boundaries as they are, ii) merge with Caerwent or iii) merge with Portskewett.
4) Governance Arrangements – The County Council are looking at implementing their “Whole Place” plan where all groups and organisations (including the Community Council) will work together to create a vision with all parties providing funding. The “Whole Place” leader Debbie McCarthy will be talking to the Community Council in the near future.
5) Budget – A public meeting will take place on 26th November 2015 in the Community Hub in the Library – further details to be confirmed

60/15 PROGRESS REPORT ON ACTIONS FROM LAST MEETING
(i) Pollarding of willow tree at entrance to Mathern.
The County Councillor to take up the matter with the Tree Preservation Officer of Monmouthshire County Council.
(ii) Access to Yacht Club
No response to date
(iii) Pwllmeyric Bench and Noticeboard
The replacement bench has arrived and needs to be installed and the noticeboard will arrive shortly

iv) Feedback from the Coffee Morning, 17th October 2015
Website – The meeting noted that the website is out of date and were agreeable to the site being maintained by either the Clerk and a Councillor or by a resident. The locum Clerk advised that certain information was required to be published on the website to comply with current legislation.
Defibrillator – CPR training to be offered to residents and will be funded by way of donation to the British Red Cross. The training session entitled “Save a Life” is 2 hours for a maximum of 10 people. Date to be advised.
It was also suggested that when the invite is delivered to residents they are asked if they would provide an email contact address to enable the Community Council to have an electronic database of email addresses to enable easier circulation of village information.
v) Update – dog fouling bins
Members were advised that notice had been placed in the bus shelter of the proposal to site a dog bin next to the existing litter bin and that to date no objections had been received.
The Chapel Lane bin is due to be installed shortly.
The meeting was also advised that the cost to empty one dog bin is £3.39 and that a couple of Community Councils were going to get together to discuss the possibility of having this cost reduced with the contractor.
vi) Risk Assessment
Completed for 2015/2016.

61/15 HIGHWAYS
Members were advised that the pavements are very dangerous from Model Cottages down – Step a Side Down due to leaves. The Clerk to contact the County Council to request that street cleansing brush down the village once all the leaves have fallen from the trees.

62/15 COUNCILLORS REPORTS / CLERKS REPORT
a. OVW – none
b. GAVO Best Kept Village Results – circulated at Coffee Morning
c. Governors Meeting The Dell Primary School – Deferred to next meeting.

63/15 PLANNING APPLICATIONS
a. New submissions
DC/2015/01009 – St Tewdric House
Minor internal refurbishment to Listed Building
No Objections.

DC/2015/01260 – St Tewdrics House, demolition of garage within stable block and extension by roofing over and enclosing courtyard, alternation of stable and coach house building, creation of new link back into existing house

1. The application is a residential application to make alterations to a residential property. The proposals are however to convert the residential property to a commercial/hospitality facility. The supporting paperwork to the application (page 36 of the Design Access Statement) confirms that nobody will live at the property. The Planning Application form notes car parking facilities for 44 cars plus one coach, an increase from 6 car parking spaces. No hours of operation for the facility are stated in the Planning Application form. 24 part time staff will be employed. This is clearly a change of use proposal.
Before any consideration of the property design is considered, a change of use application should be made to enable its full consequences and impact on the local environment to be properly considered and determined by the Planning Authority with informed input from consultees.
2. Representation has been made to the Community Council by a significant number of local residents objecting to the proposals. The principle concerns are increased vehicle movements and noise pollution.
The proposal would considerably increase vehicle movements along a minor narrow lane and increase of traffic volumes through the village of Mathern. The proposal would attract a significant number of visitors unfamiliar with the narrow lane which has severe bends, blind spots and a 60 MPH speed limit. Possibly the worse blind spot is located between the existing entrance and the proposed exit gateway. There are straight sections of road either side of this point meaning that traffic approaches this point at speed. The traffic increase will not be restricted to the number of additional car parking spaces proposed on site but also significant numbers of taxis and large delivery vehicles. From the information presented the facility would appear to be marketed for seven days a week. Noise pollution is also a significant concern not just from noise break out from the venue but also as a result of late night traffic and visitors.
At a recent wedding party a coach attempted to approach the property from the village of Mathern and got stuck in the narrow lane, having to reverse back to the village and then approach the property from the Chepstow direction. This placed the lane for some time with obvious consequences to local residents.
Fireworks were also released on that occasion at 11pm causing considerable disturbance to local residents. Two complaints were made to the police relating to these fireworks but many other residents were extremely annoyed at the timing and scale of the fireworks which disturbed whole households including pets and livestock. Further complaints were not made by the residents at the time in relation to this matter on the basis of establishing neighbourly relationships. Now Planning is being sought to hold events on most weekends during the year, this prospect is completely unacceptable to local residents.
3. There is a local bat population which will be disturbed by these proposals. The mitigation proposed adjacent to a late night function area would not appear to be in any way appropriate. Again this matter should be assessed in light of a change of use application.
Regarding the Listed Building Application DC/2015/1009 (this covers internal alterations to the main house to form 2 additional en suite bathrooms and downstairs toilet area plus forming and interconnecting door between the dining and drawing rooms) we would not object but should make reference to our objection to the related Planning Application above

DC/2015/01032 – 4 Hayesgate Farm
Covered cattle holding / feeding area and silage clamp
OBSERVATIONS:- Mathern Community Council have no objections.
DC/2015/01260 – dated 10th November No plans received just a new header sheet and same number as previous application with no new plans or highways surveys ect.

The change of use, I have revisited my previous notes and attach the same with a recommendation to ‘Object’ to the proposal. The grounds for the objection are:
2. We note the application has been changed to a change of use from residential to a wedding venue. It is noted that the application form has not been fully completed and does not confirm the hours of operation for the facility. Similarly it does not record the loss of residential use.
3. Local residents have recently experienced a wedding at the property with significant impact being inflicted on their amenity due to fireworks being let off at 11pm. There was also significant noise breakout from the property.
On the same occasion a coach attempted to approach the property from the village of Mathern and got stuck in the narrow lane, having to reverse back to the village and then approach the property from the Chepstow direction. This closed the lane for some time with obvious consequences to local residents.
As noted above, fireworks were released on that occasion at 11pm causing considerable disturbance to local residents. Two complaints were made to the police relating to these fireworks but many other residents were extremely annoyed at the timing and scale of the fireworks which disturbed whole households including pets and livestock. Further complaints were not made by the residents at the time in relation to this matter on the basis of establishing neighbourly relationships. Now Planning is being sought to hold events on most weekends during the year, this prospect is completely unacceptable to local residents and an imposition on their amenity.
3. Representation has been made to the Community Council by a significant number of local residents objecting to the proposals. The principle concerns are increased vehicle movements and noise pollution.
The proposal would considerably increase vehicle movements along a minor narrow lane and increase of traffic volumes through the village of Mathern. The proposal would attract a significant number of visitors unfamiliar with the narrow walled lane which has severe bends, blind spots and a 60 MPH speed limit. Possibly the worse blind spot is located between the existing entrance and the proposed exit gateway. There are straight sections of road either side of this point meaning that traffic approaches this point at speed. The traffic increase will not be restricted to the number of additional car parking spaces proposed on site but also significant numbers of taxis dropping off and collecting visitors and large delivery vehicles. From the information presented the facility would appear to be marketed for seven days a week. Those familiar with the lane can foresee significant congestion at arrival and departure time for guests and the potential for a serious accident involving walkers, cyclists or motorists. A formal traffic impact assessment should be undertaken to consider the full implications of this proposal.
4. When planning permission was last granted for a large industrial unit at Newhouse Farm Industrial Estate (the current Mabey Bridge building), a condition of granting the permission was the formation of a significant acoustic bund to protect the surrounding residential dwellings from the inevitable noise that would be generated. This proposal, if granted, would cut straight through that precedent with the level of noise that would be generated at unsociable hours of the day.
5. There is a local bat population which will be disturbed by these proposals. The mitigation proposed adjacent to a late night function area would not appear to be in any way appropriate. Again this matter should be assessed in light of a change of use application.
6. The Community Council has been made aware of highway redesign work which is currently being undertaken with the objective of easing congestion at Larkfield Roundabout, Chepstow. One suggestion that has been voiced is that the slip road to High Beech Lane will be stopped up meaning that no traffic from High Beech Lane will be allowed to either enter or leave the roundabout by this junction. If this is a possibility the consequential knock on effects to this area of Chepstow, Bulwark, the Bulwark Corner junction and Mathern are far reaching and significant. This would obviously also have a significant impact of the way traffic would access and egress St Tewdrics House. Traffic would either have to travel through Mathern, via Bulwark corner or through Thornwell. Neither of these options will be acceptable to local residents but particularly if a change of use at St Tewdrics House exacerbates the impact of any redesign.

b. Decisions and appeals
None.

c. Enforcement
None.

Update any progress:-
Border Waste Management – Court case date set for 4th December 2015
Proposed Wind Turbine, Mathern Palace Farm – Nothing to date.
Mounton House Park (DC/2015/00308 & 00691) – No feedback received to date.

64/15 FINANCIAL MATTERS:- Payments / Receipts for October

Payee Reference Amount
Stock It 101542 £114.00
Coffee Morning 101543 £20.69
C Morton 10544 £17.00
L Allen 101545 £112.50
Ovenden C 101546 £7.00
Stamps 101547 £14.04
RBL (Wreath) 101548 £25.00
J Kelley 101549 £90.95
2 months internet 101550 £40.62
SLCC (Membership) 101552 £167.00
PAYE 101552 £85.80
Salary 101553 £332.00

65/15 CORRESPONDENCE AND FORTHCOMING MEETINGS
None.

66/15 OTHER MATTERS FOR DISCUSSION
i) Date for next Finance meeting.
RESOLVED:- The next finance meeting to be held on Monday 7th December 2015.

ii) Councillors Christmas Lunch, Millers Arms, Sunday 6th December 2015.
Members were advised that lunch had been booked for 1.pm for 1.15pm.

iii) Possible invitation to Nick Ramsay, Welsh Assembly Member, re. possible abolition / merger of County of Monmouthshire.
RESOLVED:- Not to invite Nick Ramsay, Welsh Assembly Member to a meeting of Mathern Community Council regarding the possible abolition / merger of County of Monmouthshire.

vi) St Tewdrics Well – The Clerk had notices that the well looks untidy and requires a clean once all the leaves have finished falling. Consideration is also to be made to the possibility on placing a lock of the access gate.
67/15 DATE OF NEXT MEETING
The next meeting of Mathern Community Council to be on Monday, 7th December 2015 at 7pm.

The meeting closed at 8.55pm.

Signed …………………………….. CHAIRMAN Date……………….