Minutes

March Minutes

Meeting Monday 10th March 2014

Present:

Councillors Dave Merrett
Carolyn Ovenden
Christine Morton
Martin McHugh
David Harris
County Councillor Graham Down

Clerk Mrs Jane Kelley

Public- None
Police- None

83/13 (i) Public Comment
None

II) Police Report

Mathern, Pwllmeyric and Mounton incidents between 10th February and 10th March 2014.

10/02 – speed checks carried out by Community Officers (Andy and Sally) in Mathern Village.
18/02 – there was an alarm at Mathern Day Nursery, but a small window appears to have been left open.
24/02 – a suspicious teenage boy had called at an address in Pwllmeyric. The caller was concerned as they had been burgled recently. There was no trace of the male.
28/02 – theft of a wallet from the changing rooms at St Pierre. The loser then received a phone call from someone saying they were from Lloyds Bank, and that someone was trying to use his card, so could they have his PIN to confirm his identity! Unfortunately, he gave it to them and they withdrew money from his account. A similar incident occurred the following day at The Celtic Manor.
04/03 – theft of plant hire equipment and a trailer from a farm in Baileys Hay, Mathern.
04/03 – call received from Children Services (M.C.C.) about a report of a two year old child walking about on the A48, Pwllmeyric. A motorist stopped and returned the child from where it came. Officer later made enquiries into this.
08/03 – a white van registration CV03VPU was seen hanging around the side of the Chepstow Garden Centre, in the early evening. It was later seen in similar circumstances in the Porskewett area.
Clerk to email to ask for the results of the speed checks carried out by Community Police Officers.

iii) Apologies

Councillor N Bailey

iv) Declaration of Interests:

None

v) Minutes of Previous Meeting

The Minutes of the meeting held on 10th February 2014 were circulated with the agenda. These were agreed as true and accurate.

84/13 County Councillors Report

The Monmouthshire LDP was adopted by the Council at its meeting on 27th February 2014.

The adopted LDP will form the development plan for the County of Monmouthshire (excluding the area within the Brecon Beacons National Park) and will be the basis for decisions on land use planning in this area.

Monmouthshire C C have completed a review of social services functions within our area – and areas which need to improve are looking after children and their progression when they leave care at 21. Also the role of mental health support.

Budgets have now been set and Council tax is up by 3.95%. Other services have been increased in line with inflation. Pest control will now be charged for, pensioners swimming in summer holidays will carry a charge and post-16 years of age travel costs will increase. Car parking charges will remain the same for the time being.

85/13 Progress report on actions from last meeting

1) No Cold Calling: progress Mounton

Letters have now been distributed. The main concern is that residents do not wish for added signage to be placed in the village but are happy to display No Cold Calling signs on their houses.

Councillor Ovenden to check this out with Mike Valintine at MCC.

2) Response – Highways re road problems Mounton.

None of the problems have been attended to. Clerk to repeat all problems on the March Highways list.

3)Vacancy – Mathern Ward

No letters of interest have been received so all Mathern Councillors to actively seek interested parties. Matter to be agenda-ed for next meeting.

4)Response – Tidy Towns

Clerk emailed on 12th February. Response received that “Tidy Towns” will try to litter pick on the A48 and also the old steps at the rear entrance to Mathern Church.

5) Response from Mathern Fete Committee reuse for a possible donation.

This was as follows:

Circus skills equipment
small big top style tent 160 x 140cm £155
Set of 4 juggling bean bags x 4 = £20
4 diablos £20
4 hula hoops £12
Set of 4 juggling balls £10
3 Pedal racers £60
4 pairs bucket stilts £28
APPROXIMATELY £305

Go carts pedal power to be set up as a race course on car park with tyres and bales of hay
Cart age 2-5 years
Cart age 5-8 years
Cart age 8-12 approx
£100 each approximately total £300
3 helmets £30
3 elbow and knee pads £30
Cones and flags £10
APPROXIMATELY £370

Hiring a stocks and buckets and sponges APPROXIMATELY £100

For the above three suggestions, charges could be made to raise further funds.

Scarecrow competition trophy for silver anniversary engraved with “ MCC.”

Councillors agreed a grant of £400.00 and especially liked the idea of the Go carts.

Clerk to ask for more details re the scarecrow competition and this to be discussed at the next meeting. –
Confirmation received that the Community Police would judge this event. Scarecrows to be charged at £1.00 per entry and placed on the village green.

6) Monitor opinion on Dog Fouling Bins

Councillors were concerned that residents are complaining of an increase in dog fouling within the village of Mathern. Councillors would encourage any residents who see dog owners not cleaning up after their dogs to report this to MCC Environmental Health Department. Posters to this effect to be produced and articles to be placed in the Church magazine and on the website.
This to be monitored and future discussions to commence should the problem persist.
The cost and siting of dog waste bins would create a problem, as residents do not want a bin on land near their properties.

86/13 Highways

• Large pot holes Barn Lane
• A48 Hayesgate –Parkwall – litter pick needed
• Street light bottom of Moynes Court Drive not working
• Street light outside Strathearn permanently on
• ********All repeated
• Lay-by Mounton Church needs clearing.
• Slipping roadside bank (opposite rear entrance to Mounton House). First reported Jan 2013
• Potholes as follows – brow of hill, when turning right from Trelenny towards Mounton Church.
100- 200 yds from Mounton village roundabout towards Shirenewton
• Marked erosion of tarmac at road edges, left hand side of Mounton lane from Barnetts Farm towards village roundabout THESE LAST 3 REPORTED IN FEBRUARY 2013
• “New” potholes opposite back entrance to Mounton House and in village between roundabout and church.

Clerk to send a letter to Paul Keeble MCC Traffic Network Officer re the changes to speed limit approaching Larkfield roundabout from Pwllmeyric Hill. Councillors are very concerned about the number of traffic accidents at the bottom of the hill and no action has been taken here re. reducing speed limit. Councillors strongly feel that the speed restriction of 30 mph should be for the whole of A48 through Pwllmeyric.

87/13 Councillors’ reports –

a)One Voice Wales –

No report available.

b) Footpaths Problems – Report attached
No problems reported

c) Works – War Memorial

Invoice still not available Councillor Merrett to chase.

d) GAVO – Best Kept Village
Councillor Morton to ask Mr Challenor to judge the Best Kept Garden competition (as seen from the road.).

Councillors unanimously agreed that the category for Most Improved Garden should be withdrawn.

Councillors suggested a competition at the Village Fete for best selection of vegetables. This to be discussed at the next meeting.

The Vaughan Hughes cup to be kept under the control of the CC . However, consideration may be given for this to be used for a competition at the fete.

e) Risk Assessments

Clerk was asked to contact One Voice Wales to ask for their clarification
on risk assessments which the CC is obliged to carry out. Also to request any forms which they recommend we use.

88/13Planning

a)New Submissions

DC/2014/00190 The Old Court House, Mathern – First Floor extension

Approved, subject to a more appropriate material being used to clad the extension. Councillors feel that white UVPC is unsuitable.

. b)Decisions and Appeals

None.

b) Enforcement –

None

89/13 Financial Matters
Receipts and payments for February /March 2014

Receipts – None

Payments:

101396 43.64 TELEPHONE
101397 460.60 J Kelley
101398 115.19 PAYE
101399 101.25 Mathern Village Hall Rent
101400 400.00 Mathern Fete Committee
101401 16.50 M J Trading – stationary
101402 14.40 J Kelley – Training Travel
101403 14.40 C Morton – Training Travel
101404 13.50 D Harris – Training Travel
101405 32.00 OVW – Training C Morton

Cheques were issued and signed by the Chairman and the Clerk.

Actual Year to Date figures were checked again current annual Budget.
Councillors satisfied that spending to budget for the year is on target.

90/13 Correspondence and Forthcoming Meetings

• Planning Training 4th March and 11th March, Raglan. Pre-booked places available. Councillor Morton attending 4th March – Councillors Harris, Ovenden and Clerk attending 11th March.

• A letter has now been received confirming the resignation of Councillor Justin Gittins from the Community Council. A “Notice of Vacancy in Office of Councillor” for the Pwllmeyric Ward will be displayed for this casual vacancy. If, by 21st March 2014, a request for an election to fill this vacancy is made in writing to the Returning Officer by ten electors, an election will be held to fill it. Otherwise the vacancy will be filled by co-option.

If no election is required, the Clerk will advertise the co-opted vacancy after
March 21st . For discussion at next meeting.

• Emails re dog fouling problem within the Village of Mathern:
See Actions from last meeting item 6)

91/13 Other Matters for discussion

• Waste bin – The Crescent, Mathern. This is owned by the Villages in Bloom Committee, not the Community Council. It has been removed by the owners as it had been broken beyond repair in the recent storms.

• Noticeboard, Pwllmeyric – broken

Councillor McHugh has purchased the replacement material to refurbish the noticeboard.

• Councillor Morton advised that the bus shelter in Mathern has rotted. This is now owned by MCC and they are aware of the problem. However no money is available to replace the shelter until the next financial year.

• A swan flew into the electricity cables on Sunday, March 9th. This is the second time this year that this has happened. Clerk asked if reflective rings could be installed on to the cables (similar to those near the fishing lakes) to try to prevent this happening again. County Councillor Down to investigate this.

• Councillor Morton advised that a tree in a field at Barn lane blew down in the recent storms.
This is the land owner’s responsibility and not a CC issue.

92/13 Date of Next Meeting:

Next full meeting: Monday 14th April 2014 at 7pm, Village Hall.

Meeting ended at 8.45.

Minutes February 2014

Meeting Monday 10th February 2014

Present:

Councillors Dave Merrett
Carolyn Ovenden
Justin Gittins
Christine Morton
Frank Sainsbury
Martin McHugh
David Harris
County Councillor Graham Down

Clerk Mrs Jane Kelley

Public- None
Police- None

73/13 (i) Public Comment
None

II) Police Report

Mathern, Pwllmeyric and Mounton incidents between 13th January and 10th February 2014.
14/01 – report of a vehicle seen going towards the fishing ponds in Mathern. Officers attended and spoke to the vehicle occupants and found no offences.
27/01 – report of a cow on the A48, Pwllmeyric but it had gone prior to Police arrival.
28/01 – attempted theft of Yankee Candles from Chepstow Garden Centre, Pwllmeyric. The suspect had been seen and stopped on a previous occasion.
09/02 – a drunk male was seen in the early hours staggering about in the road on the A48, Pwllmeyric. He was found and taken home by Police.
09/02 – theft of a chained up pedal cycle overnight from Chepstow Garden Centre, Pwllmeyric. CCTV possibly shows the offence.
10/02 – one vehicle traffic incident on the A48, Pwllmeyric outside St Pierre, where a vehicle skidded off the road due to black ice. No injuries.

iii) Apologies
Councillor N Bailey

iv) Declaration of Interests:

L D P – Councillors Sainsbury and McHugh ,

v) Minutes of Previous Meeting

The Minutes of the meeting held on 13th January 2014 were circulated with the agenda. These were agreed as true and accurate.

74/13 County Councillors Report

1) The LDP review is now complete and due to be published on the 27th February Community Councils now have no alternative but to accept the report. The two sites identified as suitable for development within our community have both been strongly objected to by the Community Council. These sites are behind Hilltop, Pwllmeyric and Pond Meadow, Mathern.

Councillors were concerned that the limit of 15 houses per site has been removed. They would oppose any larger development, especially as 60% of the new-build will be affordable housing. Councillors feel that, for the Pond Meadow site, it is very important that substantial screening (?trees) is used to ensure that the approach to Mathern is not overwhelmed by the new housing.

2)County Councillor Down has circulated the Williams Report which is available on the internet MCC site. He recommends all Councillors read this document. The Report suggests that smaller County Councils (including Monmouthshire) should merge with Newport Council and also that Community Councils should join together to become larger ones.

3)The annual MCC budget is due to be set on 27th February 2014.

75/13 Progress report on actions from last meeting

1) No Cold Calling: progress – Pwllmeyric/ new – Mounton

Signs for Pwllmeyric are now in place.

Mounton village letters are now ready for distribution.

2) Response – Highways re road problems Mounton.

No response to Highways issues in Mounton. Clerk to chase.

3) New Signage

MCC has informed us that there are currently no funds available for Street nameplates, However hopefully this can be funded from the 2014-15 budget,

Alternatively, Mathern CC agreed to obtain a quote for the replacement of the Baileys Hay sign with the possibility of funding it.

4) Update Electoral Boundary Meeting – C Ovenden, Clerk and County
Councillor Down

County Councillor Down, Councillor Ovenden and the Clerk attended the meeting in Usk. A draft letter was distributed to Councillors outlining our views on the preliminary changes put forward by the County Council. This letter made further suggestions regarding the changes and all present agreed it should be submitted for consideration However in addition, Councillors wished to point out that they felt that the number of Community Councillors for Mathern Ward should not be reduced. This point to be added to the letter before submission to the County Council.

5)Update Bus Shelters Mathern

As bus shelters have now been adopted by MCC, they will investigate the condition of the shelter in Mathern and carry out any works necessary.

6)Community Councillor vacancy – Mathern Ward. Suggested Poster attached

Sign advertising the above have been displayed and no response for an election has been received. Therefore posters will now be placed within Mathern Ward requesting letters of application from individuals who wish to be considered for co-option on to the Community Council .

7) Waste Bins – Pwllmeyric Bus Stop

A quote for £400.00 has been received from MCC to install one rubbish bin in Pwllmeyric. MCC are unable to commit to regular emptying of additional litter bins and they do not feel there is a litter problem at this location.

Councillors agreed that, if MCC are unable to commit to regular emptying, they cannot consider siting a bin here. Instead, the area will be monitored and this decision reconsidered if a rubbish problem is identified.

76/13 Highways
• Chapel Lane – gullies blocked
• Athletic Club – gullies blocked
• Large pot hole – junction into Mathern, A48
• Parkwall to Buftons, A48 – tarmac worn away causing water to be trapped. Two accidents here since December (Black Ice)

77/13 Councillors’ reports –

a) One Voice Wales – Area Committee Meeting 16th January 7pm Usk.
Councillor Sainsbury attended. The main topic under discussion was the right to roam rather than keep to footpaths – One Voice Wales do not support this.

b) Footpaths Problems – Report attached

The report on local footpaths which still have outstanding problems has been received from MCC. As some of these problems appear to date back 10 years, County Councillor Down will contact the Footpaths Officer to investigate why they have not been resolved.

c) Works – War Memorial

Still awaiting quotes for the works to be completed.

78/13Planning

a)New Submissions
DC/2014/00040 – The Rhewl Cottage – Planning Permission – Two Storey Extention. APPROVED |

DC/2014/00097 – The Meadows – Chapel Lane, Planning Permission –
Development of agricultural building to house farming machinery and animals – single storey with two entrances close to existing garage and using existing access to existing property. – APPROVED

. b)Decisions and Appeals

None.

b) Enforcement –

None

79/13 Financial Matters
Receipts and payments for January 2014

Receipts – None

Payments:

101390 200.00 CHEPSTOW STREET PASTORS
101391 9.60 Stamps
101392 18.90 J Kelley – Travel Usk
101393 24.00 Stock It Solutions
101394 406.40 J Kelley
101395 101.65 PAYE

Cheques were issued and signed by the Chairman and the Clerk.

80/13 Correspondence and Forthcoming Meetings

• Change to MCC Pollinator Policy
The changes were noted but do not affect our community.

• Letters of thanks received from Mathern Village Hall Committee, Mathern Brownies and Chepstow Street Pastors for Community Council donations.

81/13 Other Matters for discussion
• Consideration for a grant for the 50th Mathern Village Fete, September 2014.

The Clerk was asked to write to the Village Hall committee to ask them what use they might make of a grant from the Community Council for the village fete. Matter then to be discussed at the next meeting.

• Two quotes have been received for work to clear the old drive to Moynes Court – 1st quote was for £350.00 to cut back the trees only. The 2nd quote was £390.00 to cut back trees and use a mini digger to remove the top layer of mud.

The second quote was accepted and the Clerk was asked to contact MCC to ask them to proceed with the work. Also to cut back trees as discussed at the rear of Mathern Church old entrance – cost to be a further £50.

• Increase in dog fouling problem – Mathern.

Villagers have contacted the Clerk re. the above. The Environmental Department have visited the site and confirmed that dog fouling is a problem. They will carry out regular checks and would urge anyone who sees dog owners not picking up rubbish to report this to MCC or the One Stop Shop.

Clerk to request more anti-dog fouling posters for the bus shelter.

• Tidy Towns – is your Ward in need of a tidy up?

Clerk to ask if this MCC project could investigate clearing the old steps at the rear of Mathern Church, the ditch alongside the road into Mathern from the A48 and the triangle of grass at Bayfield.

• Clerk was asked to agenda Wales in Bloom and Best Kept Village for the next meeting.

• Councillors thanked Councillor Sainsbury for his hard work in maintaining the brook at Mathern during the recent heavy rain. He has ensured that debris has been removed from it.
Councillor Sainsbury advised that National Resources for Wales have programmed in a dredging scheme for Mounton Brook from the Severn to the A48 for this year.

82/13 Date of Next Meeting:

Next full meeting: Monday 10th March 2014 at 7pm, Village Hall.

Meeting ended at 8.45.

Minutes Janaury 2014

Meeting Monday 13th January 2014

Present:

Councillors Carolyn Ovenden – (Chair)
Justin Gittins
Christine Morton
Frank Sainsbury
Nina Bailey
David Harris
County Councillor Graham Down

Clerk Mrs Jane Kelley

Public- None
Police- Two

63/13 (i) Public Comment

None

II) Police Report

Mathern, Pwllmeyric and Mounton incidents between 10th November 2013 and 13th January 2014.

24/11 – report of a vehicle burnt out near to the entrance of St Pierre Golf Club. It was an electrical fault on the car.
26/11 – report of two houses having been broken into on Pwllmeyric Hill. An OWL message was put out after the suggestion that a dark coloured Mini had been seen in the area at the time. We had a quick response of a keen eyed individual which eventually led to the arrest of two people from out of the area and the recovery of some of the property. Enquiries are still on going.
02/12 – report of drug use under the motorway bridge in Mathern. A small clear plastic bag was found with what looked like a small amount of cannabis inside.
03/12 – report of a suspicious male in the Chapel Lane area of Mathern. Caller concerned in relation to the recent breaks – no trace of the person upon Police arrival.
23/12 – report of two males having attended the New Inn PH, Pwllmeyric to collect one of their fruit machines saying that they would bring them back another one. When the owner of the fruit machine attended the Pub a few days later, they knew nothing about the other people collecting the machine!
31/12 – report of a male causing problem at The Millers Arms, Mathern. He was arrested for being drunk and disorderly.
06/01/14 – a member of St Pierre staff, who was intoxicated, drove from the club and crashed nearby. He was arrested.
09/01 – the Hunt dogs were reported to have got into the gardens of a house in Mounton Village again. The Hunt have been spoken to about this.

Police officers advised that they had been unable to start the covert speed checks in Pwllmeyric due to work commitments.

Officers have visited the Day Nursery to ask parents to use a more common sense approach when visiting the nursery with small children and to park with the child seats on the pavement side to ensure that children do not exit cars on to the busy road.

Reports of frequent cars being parked under the motorway bridge and in Moynes Court Drivers allegedly using illegal substances. This area is frequently monitored and offenders asked to move on. Drivers of vehicles judged by police to be driving whilst under the influence of drugs will be arrested and dealt with.

A good sign-up rate for OWL following a recent distribution of leaflets in Pwllmeyric with excess of 65 residents signing up on online. This is due mainly to a recent burglary where the person was arrested due to OWL.

Monitoring of speed through Mathern will shortly commence due to increased reports of speeding.

iii) Apologies

Councillors Dave Merrett and Martin McHugh.

iv) Declaration of Interests:

None

v) Minutes of Previous Meeting

The Minutes of the meeting held on 11th November 2013 were circulated with the agenda, together with minutes from the Finance Meeting on 6th December 2013 . Both were agreed as true and accurate.

64/13 County Councillors Report

Following recent County Council budget settings, savings need to be made and the number of small road sweeping machines will be cut from 5 to 4. County Councillor Down has been asked to ask Community Councils if they would be prepared to pledge a sum of money to pay for a small team to carry out agreed work from time to time..

Councillors feel that MCC have an obligation to provide services like road sweeping and feel that they could probably get more value for money by employing their own contractor.

This matter to be discussed at the next meeting.

No response has been received from Welsh Water regarding the Mounton Brook although a letter was due to be issued after 8 weeks and is now well overdue, County Councillor Down has written to chase the response.

65/13 Progress report on actions from last meeting

1) No Cold Calling: progress – Pwllmeyric/new – Mounton

Still awaiting the signs from M C C for Pwllmeyric.

13 residents in Mounton to be written to, to judge if they would wish Mounton to be a No Cold Calling area. Clerk to assist in obtaining the letters for Councillor Ovenden.

2) Response – Highways re road problems Mounton.

Work still not completed in Mounton and now, following flooding, even worse. Clerk to list all potholes, bank slippage and re-submit to Highways.

3) Brown Recycle Bags from M C C for volunteer work.

Bags now received and distributed to Robin Lewis and Frank Sainsbury.

4) New Signage

No response from Highways. Clerk to chase. Signage is for Baileys Hay and a direction sign for Mathern Athletic Club.

5)Update – Pollinator Meeting

Councillors Ovenden and Morton attended this meeting in December.

MCC intend to commence planting yellow rattle in verges and to cut verges later in the season. Villages should look to plant flowers which help pollination when planting out for Best Kept Village/Wales in Bloom.

Councillor Sainsbury advised that verges were owned by the land owners and not MCC Highways and that MCC Highways owned embankments.

) Update Finance Training – C Ovenden and Clerk
The course was informative and confirmed that Mathern CC has good procedures in place, with regular budget checks and risk assessments. It also always complies with the external audits timescales.
One Voice Wales advised that Community Councils should not commit to take over services currently being carried out by the local Authorities as, in future, these could massively affect precept figures.

6/13 Highways

• Drains need clearing following storms – Mathern, Mounton and Pwllmeyric
• Footpath from Step a Side to Motorway bridge, Mathern, need cleaning as leaves and flood remain. Silt on pavement under motorway bridge very slippery.
• Drain at corner of Barn Lane into Mathern needs clearing – mud and silt.
(as this needs to done regularly, councillors felt that gullies need to have silt traps)
• Entrance into Mathern from A48 – large pot hole appearing.
• Mounton village – fence posts alongside the road (Highways property) by the brook, from roundabout towards Rhewl, are rotten and about to collapse (not helped by force of flood water).This will bring the whole fence down along the road and into the brook.
• Fence from pumping station New Inn side – rotten and unsafe.
• Ditches in Baileys Hay need to be replaced as water in road not running away. Very slippery and dangerous,
• Road sweeping needed from War Memorial – Baileys Hay – Mathern Mill. Roads very messy following recent storms.
• Large pot holes – Mounton. Likely to cause suspension damage to cars. From Barnetts Farm to Mounton village.
• Mathern Mill to Baileys Hay – large pot holes.
• Dropped kerbs needed on A48 at the entrance to Garden Centre. Currently unsafe for disabled crossing.
• Street light under the motorway bridge still not working – Moynes Court side.
• Please assess the lighting at the junction on to A48 from St Pierre drive. (Accident hot spot).
• Branches overhanging on road towards Church, property on the right, on the bend opposite Innage Farm.

67/13 Councillors’ reports –

a) One Voice Wales – Area Committee Meeting 16th January 7pm Usk. Councillor Sainsbury to attend.

b) Footpaths Problems

Stile at top of Old Moynes Court drive (373/13) still not fixed. Clerk to chase.

68/13Planning

a)New Submissions

The MCC Tree Officer has sent a letter confirming that a row of 14 Leyland Cypress tree and two ash trees will be removed from the property Old Gym, Mounton House. He has adjudged that the removal of these trees will not have a detrimental effect on the wider landscape.
Councillors viewed the photographs supplied and had no objections.

b)Decisions and Appeals

None.

b) Enforcement –

None

69/13 Financial Matters
Receipts and payments for December 2013 January 2014

Receipts – None

Payments:

101380 496.72 J KELLEY
101381 124.23 PAYE
101382 25.20 J Kelley – Travel to Training course
101383 100.00 Donation Village Hall
101384 100.00 Donation Mathern Brownies
101385 60.00 Membership One Voice Wales
Above agreed at December Finance Meeting
101386 406.40 J Kelley
101387 101.65 Inland Revenue Only
101388 45.93 J Kelley (3 months internet)
101389 200.00 Chepstow Street Pastors

Cheques were issued and signed by the Chairman and the Clerk.

Councillor Sainsbury left the meeting.

70/13 Correspondence and Forthcoming Meetings

• Review of MCC document “Communities and Electoral Arrangements, Draft Proposals. Electoral Register 2014.”

The above was discussed at length. It was unanimously felt that Crick should remain within Mathern Electoral Ward and that Old Bayfield should be within Mounton Ward. It was felt that the A466 should be the natural boundary to the Mathern Community area where appropriate

County Councillor Down, Councillor Ovenden and the Clerk to attend a meeting next Monday at Usk to discuss the proposed changes. Councillor Ovenden to draft a letter to be distributed at the next meeting.

• A letter has been received from MCC accepting the precept for 2014/15 This will be £16080.00. (No increase from last year.)

• Possible Year End Finance Training if suitable dates available. The cost of the training is £170.00 per person.
Councillors agreed the Clerk can attend, subject to a suitable date being . available.

• The owners of Knovill House have emailed in response to a letter from the Community Council. They advised that “wildflower planting is something we have discussed doing ourselves (coincidentally) as it would certainly brighten up the drive and encourage the wildlife. We would prefer however to sort it out ourselves.” Clerk to acknowledge receipt of e-mail.

71/13 Other Matters for discussion

• A letter has now been received confirming the resignation of Councillor John Charters from the Community Council. A “Notice of Vacancy in Office of Councillor” for the Mathern Ward will be displayed for this casual vacancy. If, by 4th February 2014, a request for an election to fill this vacancy is made in writing to the Returning Officer by ten electors, an election will be held to fill the vacancy. Otherwise the vacancy will be filled by co-option.

If no election is required, the Clerk will advertise the co-opted vacancy after
Feb. 4th. For discussion at next meeting.

• Donation for next year’s fete to be agenda-ed for next meeting.

• Councillors agreed a donation of £200.00 from this year’s budget for the Chepstow Street Pastors.

• Quotes are still not available for clearing the old Moynes Court drive and the rear entrance to St Tewdrics Church. This matter to be agenda-ed for the next meeting.

• A date for the next Coffee Morning was discussed and it was decided not to set this until LDP information is available.

• A request has been received from Pwllmeyric residents for waste bins to be installed at the bottom of the hill by the bus stops opposite and adjacent to the New Inn.
Clerk to write to MCC requesting this and advising that we would be happy to pay for the installation, subject to an acceptable quote, if they would include new bins in regular refuse collection.

• One side of Mathern bus shelter is rotting. Clerk to advise MCC who have recently taken over the ownership of our bus shelters.

• Councillors asked County Councillor Down about a possible grant from the Welsh Assembly Government for fibre optic cables for Broadband for local communities. County Councillor Down to investigate.

72/13 Date of Next Meeting

Next full meeting: Monday 10th February 2014 at 7pm, Village Hall.

Meeting ended at 8.45.

Minutes Finance Meeting December 2013

MINUTES of MATHERN COMMUNITY COUNCIL FINANCE MEETING

MONDAY 2ND DECEMBER 2013

Present: Councillors – Merrett, Ovenden, Harris, Bailey, Sainsbury, Morton,
Clerk – Jane Kelley
Apologies: Councillors McHugh, and Gittins.

At the start of the meeting John Charters resigned as a co-opted member of the Community Council due to other commitments.

1) Review of current Budget – 2013/14. Discussion on surplus funds not yet allocated.

On reviewing the current budget, councillors agreed that surplus funds should be allocated to various causes within the villages, as follows:

• Councillor Merrett to obtain a quote for clearing out and trimming back the footpath to the Old Moynes Court Drive, to the rear of Step a Side. Also to obtain a quote for the clearing and improving steps at the rear of Mathern Church which are now very dangerous.

• A Grant of £100 to be given to Mathern Village Hall towards a Christmas Tree.

• £100 to be given to Mathern Brownies to use as they see fit.

• Provision to be made for road signs which MCC may not replace.

• Possible grant of £400.00 towards next year’s Mathern Fete celebrations.

• The bench in Mounton to be rubbed down and stained and the noticeboard there to be refurbished.

• Following Risk Assessment, the Clerk has obtained a quote for saving work on the computer when away from home. This is £15.00 per month. Councillors accepted this and asked for it to be arranged immediately.

• Any remaining reserves will be used for future village projects such as a village newsletter which it is hoped will be produced next year.

• Clerks home office fee was increased from £230.00 per year to £300.00 this has not increased for a number of years.

2) Budget Setting 2014/15

Councillors unanimously agreed that the Budget for 2014/15 should be set at £16080.00.
This means that the precept remains the same as last year. ( Comparison figures were obtained from the “Budget Detail by Centre” section of the Community Councils financial computer programme.). It was also agreed that some funds should be carried forward in case planned works are not completed in this financial year.

3) Newsletter from Pontir CC as possible model for our own newsletter.

This was discussed and will be agenda-ed for discussion at the next full Community Council meeting in January.

4) Any other Business.

Pollination Meeting, 9th December at MCC Offices, Usk. Councillors Morton and Ovenden to attend.

The meeting closed at 8.15 pm

Next full Community Council meeting: January 13th 2014. 7pm. Village Hall